1. Subject Filing
AOS 155
Chapter 8

2. Subject Filing
Alphabetically storing and retrieving records by their subject or topic
Used to keep all records on a single topic together
Good for internal subjects like “office equipment” or “inventory”

3. Subjects used for Filing
Most commonly used and easy to remember
Provide for synonyms and related subjects
May be combined with other methods

4. Advantages
Keeps related records together
Easy to remember

5. Disadvantages Choosing best titles can be difficult
Indexing and coding are more difficult
Consistency hard to maintain
Filers must be trained

6. Dictionary Arrangement
Low volume of records
All files arranged alphabetically
No subdivisions
Special guides for convenience (high-use files)

7. Encyclopedic Arrangement
Main subjects alphabetic
Subdivisions under main subjects alphabetic
Large volume of files/records

8. Encyclopedic Arrangement

9. Indexes Master Index – all subjects used as titles in order.
Relative Index – all subjects that might be requested.
Name Index – for correspondence filed in subject order.

10. Assignments due Monday
Application 8-1
Subject Index – prepare a master index for your personal records. See ideas on pp