1. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-1 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Microsoft Access 2007 – Level 1 MODIFYING, FILTERING, AND VIEWING DATA Chapter 7

2. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-2 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Performance Objectives Filter data by Selection and by Form Remove a filter Summarize and analyze data in PivotTable view Summarize and analyze data in PivotTable form Summarize and analyze data in PivotChart view View and customize document properties View object dependencies

3. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-3 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Filtering Data A filter places a set of restrictions on records without changing the design or removing records from the database Can use a filter in a table, query, form, or report Drop-down sort and filter options

4. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-4 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Filtering Using the Filter Button Open an object (table, query, form, or report) Click any entry in the column to be filtered Click Drop-down sort and filter options Click to deselect all, then click as desired Click OK

5. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-5 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Removing a Filter Click to switch between filtered and unfiltered views -does NOT remove the filter Observe the Status bar To remove the filter, click Advanced, Clear All Filters

6. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-6 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Filtering on Specific Values Click a field’s drop-down arrow Access shows the type of filter in the drop down menu, based on the field type

7. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-7 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Filter By Selection Click in a field or select part of a field OR Then click and Click choice

8. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-8 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Filtering by Shortcut Menu Right-click field or a selected part of a field Click choice for filter

9. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-9 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Using Filter by Form Open an object (table, query, form, or report) Click In Filter by Form window, click arrow for desired field(s) and select from list If two or more in the row, all criteria must be met Then click

10. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-10 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary PivotTables A PivotTable is an interactive table that organizes and summarizes data Click OR

11. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-11 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Creating PivotTable View Open table or query View button, PivotTable View Drag and drop into appropriate drop zone

12. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-12 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Creating PivotTable View…/2 When you create a PivotTable View in a query or table, it is saved with the table or query; only one PivotTable view is saved

13. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-13 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Creating PivotTable View…/3 Click filter arrows Click + to show detail, - to hide it Can print filtered / detail view

14. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-14 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Summarizing in PivotTable View Add totals and subtotals to the view … Click a column heading in the Detail area Then Click

15. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-15 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Saving Objects Click to save the object as a different type of object or with a different name

16. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-16 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary PivotTable Forms Create a PivotTable form … After selecting an object in the Navigation pane, click Drag fields as in PivotTable View, Save AS a form

17. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-17 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Summarizing in PivotChart View Open a table or query in Datasheet view, then Click OR

18. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-18 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Summarizing in PivotChart View../2 Drag and drop into the appropriate drop zone

19. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-19 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Summarizing in PivotChart View../3 Click filter arrows as desired

20. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-20 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Viewing Database Properties Click to view properties

21. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-21 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Viewing Current Database Properties Click to view properties

22. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-22 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Viewing Object Dependencies Review before modifying or deleting an object… Open the database, select an object, and click A list of related objects appears

23. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-23 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary In what objects can you filter records of data? Features Summary In a database table, a query, a form, or a report

24. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-24 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you remove a filter? Features Summary To remove the filter, click Advanced, Clear All Filters

25. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-25 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you filter by selection? Features Summary Click in a field or select part of a field Then click and Click choice

26. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-26 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you apply a filter to more than one field? Features Summary Use Filter by Form

27. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-27 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you make a copy of an object? Features Summary Click the object in the Navigation bar, then click Office, Save As, Save Object As Name it, and click OK

28. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-28 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you create a PivotTable on a query of related tables? Features Summary Open the query in datasheet view and switch to PivotTable view, then drag the desired fields to the row, column, and detail areas

29. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-29 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you save a PivotTable view? Features Summary It is automatically saved when you save the object on which it has been created

30. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-30 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary How can you display the relationships between objects? Features Summary Display the object dependencies

31. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 7 BACKNEXTEND 7-31 LINKS TO OBJECTIVES Filtering Data Removing a Filter Filter by Selection Filter by Form Summarize and Analyze Data in PivotTable View Summarize and Analyze Data in PivotTable View Saving Objects Summarize and Analyze Data in PivotTable Form Summarize and Analyze Data in PivotTable Form PivotChart View View Database Properties View Database Properties View Object Dependencies View Object Dependencies Features Summary Coming Next Importing and Exporting Data Chapter 8