1. 389F/Description1 ARCHIVAL DESCRIPTION

2. 389F/Description2 INTRODUCTION Finding Aid Any descriptive medium that establishes physical, administrative and/or intellectual control.

3. 389F/Description3 INTRODUCTION Definition Purpose Administrative control Producing material for source Facilitating use

4. 389F/Description4 INTRODUCTION Most Common Finding Aids In-house Inventory Indexes Out-of-house Inventory on the web (EAD) Catalog record (MARC and/or NUCMC) Guide

5. 389F/Description5 INTRODUCTION Points of entry Provenance structure Content index Contextual insight

6. 389F/Description6 INTRODUCTION Categories of information in finding aids About the fonds and units within

7. 389F/Description7 INTRODUCTION Categories of information in finding aids About the fonds and units within About use of the fonds

8. 389F/Description8 INTRODUCTION Categories of information in finding aids About the fonds and units within About use of the fonds About the genesis & authenticity of the fonds

9. 389F/Description9 INTRODUCTION Categories of information in finding aids About the fonds and units within About use of the fonds About the genesis & authenticity of the fonds About the repository

10. 389F/Description10 PRINCIPAL FINDING AIDS INVENTORY

11. 389F/Description11 Inventory Basic parts (proper order) Creator sketch Scope and content note Arrangement

12. 389F/Description12 Inventory Arrangement Unit title Dates: Inclusive/Bulk Quantity Form Shelf order and housing units

13. 389F/Description13 Inventory

14. 389F/Description14 Inventory

15. 389F/Description15 Inventory Scope and content note

16. 389F/Description16 Inventory Scope and content note – elements of information Physical information Form Quantity Arrangement Units of documentation

17. 389F/Description17 Inventory Scope and content note – elements of information Content: overall Aboutness overall Aboutness not revealed by arrangement Themes Extent & depth of information

18. 389F/Description18 Inventory Scope and content note – elements of information Content: concrete elements Activities/functions Events Dates Participants Issues

19. 389F/Description19 Inventory Scope and content note – elements of information Content: features Units or documents of extraordinary note Units or documents obviously incomplete Relation of documentation to career/history

20. 389F/Description20 Inventory Scope and content note - structure Summary sentence Fonds Forms Inclusive dates Focus of fonds Quantity Arrangement

21. 389F/Description21 Inventory Scope and content note - structure Body Organization vis-à-vis arrangement

22. 389F/Description22 Inventory Scope and content note - structure Body Organization vis-à-vis arrangement Disparate locations of information on same/similar matters

23. 389F/Description23 Inventory Scope and content note - structure Body Organization vis-à-vis arrangement Disparate locations of information on same/similar matters Relate elements of information and structure

24. 389F/Description24 Inventory Scope and content note - structure Body Organization vis-à-vis arrangement Disparate locations of information on same/similar matters Relate elements of information and structure Indexable terms

25. 389F/Description25 Inventory Scope and content note – Verbs Document Illuminate Contain Cover Record Concern

26. 389F/Description26 Inventory Scope and content note - levels Fonds Series

27. 389F/Description27 Inventory Scope and content note – ATU

28. 389F/Description28 Inventory Scope and content note - Lawn-B-Gone

29. 389F/Description29 Inventory Scope and content note – UTW

30. 389F/Description30 Inventory Creator sketch (biographical sketch/agency history)

31. 389F/Description31 Inventory Creator sketch (biographical sketch/agency history) Is research piece

32. 389F/Description32 Inventory Creator sketch Is research piece Balance

33. 389F/Description33 Inventory Challenges in crafting the inventory Faithfulness to creator vs. helpfulness to user Quantity of information

34. 389F/Description34 Inventory Other parts Preface Introduction Index

35. 389F/Description35 Inventory Centennial Office

36. 389F/Description36 ENCODED ARCHIVAL DESCRIPTION (EAD) Purpose: to put inventories on the web Document type definition Levels of description

37. 389F/Description37 INDEXES Manifestations Inventory Repository Documents

38. 389F/Description38 INDEXES Forms Subject

39. 389F/Description39 INDEXES Forms Subject Chronology

40. 389F/Description40 INDEXES Forms Subject Chronology Other

41. 389F/Description41 CATALOGING Overview Based on inventory Focus on content

42. 389F/Description42 CATALOGING Forms NUCMC entry MARC record

43. 389F/Description43 NUCMC National Union Catalog of Manuscript Collections Concept and History

44. 389F/Description44 NUCMC

45. 389F/Description45 CATALOGING MAchine Readable Cataloging Creating an abstract from the inventory

46. 389F/Description46 CATALOGING MAchine Readable Cataloging Creating an abstract from the inventory History

47. 389F/Description47 CATALOGING MAchine Readable Cataloging Consists of Record Fields Subfields

48. 389F/Description48 CATALOGING MAchine Readable Cataloging Basic fields – Records as documentation 100/110 – Creator 245 – Title 545 – Creator sketch 520 – Scope and content note 300 – Physical data 6xx, 7xx – index terms

49. 389F/Description49 CATALOGING MAchine Readable Cataloging Basic fields – Records as Holdings 541 – acquisition 561 – provenance 506 – restrictions 555 – finding aids

50. 389F/Description50 GUIDE Published, cumulated, annotated information on holdings of a repository General Topical

51. 389F/Description51 ADMINISTRATIVE CONTROL DOCUMENTS Contents list at accessioning

52. 389F/Description52 ACCESSION/OPENING NOTICES

53. 389F/Description53 CALENDAR

54. 389F/Description54 FORGING A DESCRIPTIVE PROGRAM Nature of material Research use Staff resources

55. 389F/Description55 RELATING ARRANGEMENT AND DESCRIPTION General

56. 389F/Description56 RELATING ARRANGEMENT AND DESCRIPTION General Labels for housing

57. 389F/Description57 RELATING ARRANGEMENT AND DESCRIPTION General Labels for housing Processing rate

58. 389F/Description58 CONCLUSION Arrangement is faithful to creator, while Description serves user. Is a progression