1. Submitted by OICA
SGR appendix
Consequences of a DOC procedure on the vehicle certification and registration process in Japan

2. *1 MOTAS: MOtor-car Total information Advanced System
Current certification & registration procedures in Japan
Certification
(1) Vehicle MFR obtains system approval based on the UN regulations
(2) MFR obtains NTA using (1).
Registration
UN Application form
(3) MLIT sends the vehicle inspection certificate data information to MOTAS*1
(4) MFR sends the completion inspection certificate(equivalent to CoC)
to AIRAC*2
(5) AIRAC acts on the users’ request, provide completion inspection certificate to registration office
(6) Registration office checks completion inspection information
(7) Vehicle inspection certificate is issued
Vehicle MFR
(1)
UN Approval /Certificate
Authority
(3)
(6)
UN-R Approval
/certificate
(7)
NTA Application
form
(2)
Vehicle Inspection Certificate data information
NTA
/Certificate
Registration office
Vehicle Inspection Certificate
MLIT
MOTAS*1
(4)
(5)
completion inspection certificate
completion inspection certificate
AIRAC*2
*1 MOTAS: MOtor-car Total information Advanced System
: Vehicle Inspection Certificate data base
*2 AIRAC: Automotive Information
Relay & Archive Center
: completion inspection certificate data base

3. Future certification & registration procedures with IWVTA and DETA
Authority
DETA
UN Application form
(2)
Vehicle MFR
(1)
UN Approval/ certificate
UN Approval /certificate
(5)
IWVTA approval/certificate
UN Approval/certificate
IWVTA approval/certificate
IWVTA application form
(4)
(3)
(11)
(12)
(7)
IWVTA approval/certificate
NTA application form
Vehicle Inspection Certificate data information
Registration office
(6)
Vehicle
Inspection Certificate
NTA approval/certificate
MLIT
MOTAS
Certification
1) Vehicle MFR obtains system approval based on the UN regulations
(2) Authority uploads the system approval results of (1) to DETA
(3) MFR obtains IWVTA using (1)
(4) MLIT approves IWVTA using the system approval of (2)
(5) Authority uploads the IWVTA/certification results of (4) to DETA
(6)-1 MFR obtains the NTA using (3)
Registration
(6)-2 MFR obtains the NTA based on mass and dimension defined in Japan.
(7) MLIT sends the vehicle inspection certificate data information to MOTAS
(8) MFR sends the completion inspection certificate (equivalent to CoC) to AIRAC
(9) MFR uploads the VIN information of single vehicle to DETA
(10) AIRAC acts on the users’ request, provide completion inspection certificate (8) to registration office
(11)Registration office checks the completion inspection certificate and VIN information of (9)
(12) Vehicle inspection certificate is issued
(8)
(10)
completion inspection certificate
completion inspection certificate
*In fact, (11) and (12) are not necessary for registration because JPN use MOTAS information.
AIRAC
(9)
VIN Information

4. e.g. distributors, dealers (approximately 6000)
Current procedures from production start to registration
e.g. distributors, dealers (approximately 6000)
Vehicle MFR
(1)
(2)
(5)
logistics
Frame number ：GRS
(4)
Sales department
(3)
- Vehicle Type (Katashiki)
- Approval number
- Frame number
Frame number ：
GRS
Frame number ：GRS
*1 Vehicle Inspection Certificate information
・ Vehicle type：
DBA-GRS120
・NTA /certification number：15789
・Frame Number
GRS
・Dimension defined in Japan
・mass defined in Japan
・ Fuel consumption value, ...etc.
completion inspection certificate
completion inspection certificate
AIRAC
(1) MFR stamps the frame number for the vehicles designed for Japan
Europe: VIN (17 digits) ≠ Japan: frame number (Maximum14 digits)
Example of Japan: GRS
(2) MFR uses frame number for logistics management
(3), (4) MFR provide the information (Vehicle type(“katashiki”), approval number and frame number) to distributors from all over Japan (e.g. Toyota related distributors approx.6000)
(5) Distributors register the vehicle using this information (Paper work)
Frame number ：GRS
Vehicle Inspection Certificate data information
Registration office
Vehicle Inspection Certificate *1
MLIT
MOTAS
Frame number ：
GRS
Procedure is based on frame number

5. Future procedure if the process would have to be based on ISO VIN
Vehicle MFR
e.g. distributors, dealers (approximately 6000)
System amendment
logistics
Stamping machine modification
Sales department
System amendment
System amendment
System amendment
System amendment
- Vehicle Type (Katashiki)
- Approval number
- NTA number
- VIN
System amendment
System amendment
System amendment
*1 Possession information
- Vehicle type
- NTA number
Dimension defined
in Japan
Mass defined
- Fuel consumption value
...
・The Stamping machine needs to be modified at the production plant of the vehicle MFR
・The vehicle MFR needs to amend the system of development, production, logistics system regarding the vehicles designed for Japan for VIN stamping
・distributors from all over Japan need to amend the system regarding the system that uses sales, registration, control for the VIN stamping
・The DETA, AIRAC need to provide and manage the vehicle production information twice.
completion inspection certificate
completion inspection certificate
AIRAC
Vehicle inspection certificate information *1
Motor vehicle inspection certificate
Registration office
DETA
MLIT
MOTAS
*2 Possession information
- Vehicle Type
- Approval information
- VIN
VIN Information *2
VIN：JT153AEB X

6. Conclusions DOC proposal is based on use of VIN number
Japanese registration process is based on frame number
Modification of the Japanese process would require changes in numerous systems and tools of manufacturers, distributors, and dealers
This would imply significant cost (x Billion Yen = yy Million €)
Modifications would have to be performed in a synchronized manner thus complicating the process
DOC adds significant complexity and cost without creating any benefits for the Japanese process
The concept should be reviewed and considered for introduction in conjunction with a later step of IWVTA implementation