1. IT-4103/EN Bidder’s conference Technical Specification for the Design, Supply, Installation and Commissioning of an HVAC system, a Smoke Extraction system and a Compressed Air Distribution for the building 3852 Thursday 9th July 2015 Building 13 – 3 - 005 2015-07-09Alessandro Saputi EN/CV/PJ Alessandro Saputi/ Bjorn Jenssen/ Simon Francois Cherault

2. 2015-07-09 Alessandro Saputi EN/CV/PJ Agenda of the day 8:30 Welcome and registration at Building 33(Saputi Alessandro) 8:50 Transfer to conference room 9:00 – 9:05 Agenda of day(Saputi Alessandro) 9:05 – 10:00 Introduction to CERN and of the Technical Specification(Saputi Alessandro) 10:00 – 10:20 Coffee break 10:20 – 10:50 Presentation of commercial documents(Bjorn Jenssen) 10:50 – 11:20 Working on the CERN site(Simon Francois Cherault) 11:20 – 11:50 Questions – Answers 11:50 – 12:00 Closing Agenda(Saputi Alessandro)

3. 2015-07-09Alessandro Saputi EN/CV/PJ Introduction to CERN CERN, the European Organization for Nuclear Research, is an intergovernmental organization with 20 Member States. CERN’s mission is to enable international collaboration in the field of high-energy particle physics research and to this end it designs, builds and operates particle accelerators and the associated experimental areas.

4. 2015-07-09Alessandro Saputi EN/CV/PJ The Engineering Department provides CERN with the Engineering Competences, Infrastructure Systems and Technical Coordination required for the design, installation, operation, maintenance and dismantling phases of the CERN accelerator complex and its experimental facilities. Introduction to CERN and EN-CV group EN-CV Group Cooling & Ventilation The mandate of the CV group concerns the consolidation, operation and maintenance of the cooling systems, pumping stations, air conditioning installations and fluid distribution systems for the PS, SPS and LHC, The CV group is in charge of consolidation and projects from market survey to commissioning stages. The CV group also has the responsibility of the LHC Experiments specific cooling equipment and the development of future prototypes and their production.

5. 2015-07-09Alessandro Saputi EN/CV/PJ The new building will be located at CERN – LHC - Point 8, in Ferney-Voltaire France. Introduction to the HVAC system for the new Assembly Hall The LHCb collaboration is preparing the upgrade of the existing experiment and a new assembly hall will be needed to manufacture and assembly new detectors.

6. 2015-07-09Alessandro Saputi EN/CV/PJ Introduction to the HVAC System The Building 3852 will have a total surface of ~500 m 2 with a height of ~13 m. It will be composed of: A large assembly room of ~470 m 2 ; A technical room for CV installation of ~10 m 2 located under the mezzanine; Toilets.

7. 2015-07-09Alessandro Saputi EN/CV/PJ Scope of the supply Deliverables and Activities Included in the Supply (see § 2.1 of TS) The scope of the supply shall include the design, selection, procurement, manufacturing, assembly of components, installation, testing and commissioning of: a complete HVAC system (including static exhaust, air extractor system for toilettes); a smoke extraction system; stainless steel pipes or aluminium pipes for the compressed air distribution circuit; insulated stainless steel pipes for the chilled water distribution circuit.

8. 20145-07-09Alessandro Saputi EN/CV/PJ Scope of the supply 2.1 Deliverables and Activities Included in the Supply The scope of the supply shall include: Design, selection, procurement, manufacturing, assembly of components, installation, testing and commissioning of a complete HVAC system (including static exhaust, air extractor system for toilettes) in accordance with this technical specification (see also §3.4.1), the tender drawings and annexes; Design, selection, procurement, manufacturing, assembly of components, installation, testing and commissioning of a smoke extraction system in accordance with this technical specification (see also §3.4.2), the tender drawings and annexes; Design, supply and installation of stainless steel pipes or aluminium pipes for the compressed air distribution circuit (see also §3.4.3) and the associated regulators lubricator groups and accessories (like but not limited to fittings, couplings, drain valves); Design, supply and installation of insulated stainless steel pipes for the chilled water distribution circuit (see §3.4.1, Annex 9 and Annex 11) and the associated regulation valves and accessories (like but not limited to drains, vents, valves and connection flanges);

9. 2015-07-09Alessandro Saputi EN/CV/PJ Scope of the supply Design, supply and installation of condensate collector pipes from air handling units (i.e., air handling units, air barriers) to the drainage; Design, supply and installation of metal structures, supporting frames for the air handling unit (if needed), pipes, ducts, and minor metal works; Design, supply and installation of flexible sleeves and sound attenuators to comply with the maximum permissible noise level (see §3.5.4 and Annex 1); Design, supply and installation of anti-vibration mounts for all equipment and materials; Supply of all components, consumables and tools needed for the commissioning, acceptance test, start up and initial operation of the systems (HVAC system, smoke extraction system and compressed air distribution) and all its components and in order to execute incidental works associated with systems; Supply of special tools required for the maintenance of the systems (HVAC system, smoke extraction system and compressed air distribution); Drilling of all openings for pipes passages in walls, floors and partitions, which shall be sealed by an appropriate material having at least the same fire resistance performance as the original wall or fire compartments; Design, supply and installation of the equipotential links and earthing of all metallic equipment (including the components on the roof);

10. 2015-07-09Alessandro Saputi EN/CV/PJ Scope of the supply Design, supply and installation of all the cubicles (including all necessary hardware). The control cubicle UIAE-00024 (about this equipment code, see Annex 7) shall be fitted with a touch screen interface (supplied by CERN) and an emergency stop button that shall be easily accessible. The firemen cubicle shall be installed outside the building near the large access door; Sizing, selection, supply and installation of cables and cable trays (sized on the basis of the equipment proposed) from the cubicles (UIAC-00142, UIAE-00024, UICN-00018 – about these equipment codes, see Annex 7) to the various components, including the required electrical connections; Provision of a complete description and functional as well as malfunction analysis of the entire HVAC system and smoke extraction system, the I/O list and the electrical wiring diagrams to allow CERN to write the control software (see also §3.6); The Factory Acceptance Tests (FAT); Testing and commissioning at CERN (Point 8) of the HVAC system, smoke extraction system and compressed air distribution (all tooling and materials needed for the tests are part of the supply); Procurement and installation of all the labels in accordance with CERN requirements (see Annex 7);

11. 2015-07-09Alessandro Saputi EN/CV/PJ Scope of the supply Entry of the component list data in electronic format using CERN’s dedicated tool (https://edms.cern.ch/document/1245858/1); Provision of the general arrangement drawings, design drawings, fabrication & installation drawings, air handling unit installation drawings (including weight and dimensions), heat load calculations, aeraulic study, hydraulic study, electrical study, operation, maintenance and service manuals; Provision of the technical file according to §3.6; Any other item of work which is not specifically mentioned in this technical specification, but needed for completion of the HVAC system, the smoke extraction system and the compressed air distribution; Provision of all necessary personnel, cranes, hoist and handling gear, tools, safety ladders and steps (as required), instruments and accessories needed for assembly, installation, performance testing and commissioning of the HVAC system, the smoke extraction system and the compressed air distribution.

12. 2015-07-09Alessandro Saputi EN/CV/PJ HVAC requirements Indoor conditions Summer: temperature at floor level (1.5 meter) is 25 °C +/- 3 °C; Winter : temperature at floor level (1.5 meter) is 21 °C +/- 3 °C; Humidity: not controlled. Internal thermal loads Electrical source:30 kW Lighting source: 10 kW People (max 20 persons): 2 kW Miscellaneous: 1 kW Total: 43 kW Winter Thermal Losses and Summer Heat Loads Winter heat loads must be calculated as per EN ISO 12831 and EN ISO 13790. Summer heat loads must be calculated as per ASHRAE Handbook 2001 - RTS Method.

13. 2015-07-09Alessandro Saputi EN/CV/PJ The HVAC system – Description See also Annex 9: P&ID (EDMS 1492479) The Assembly Hall will be maintained at positive pressure (to reduce the external air infiltrations), heated and cooled by an All-Air HVAC system (single zone type). The AHU will work on recycled air with a minimum of fresh air (1650 m 3 /h) to ensure air renewal inside the building during the winter and summer period. The amount of fresh air can be increased up to 18.000 m 3 /h, in order to take advantage of free cooling, whenever necessary. The excess air will be discharged outside the building through a static air exhaust. Fresh air shall be drawn from an air intake grid.

14. 2015-07-09Alessandro Saputi EN/CV/PJ HVAC system – P&ID See Annex 9

15. 2015-07-09Alessandro Saputi EN/CV/PJ HVAC system – AHU The AHU (UACW2-00563) shall be installed on the mezzanine of the Building 3852 A dedicated circuit, from the Building 2875 to the Building 3852, shall be installed to supply the cooling coils of the AHU. The connection point to this circuit is located under this Building 2875 (gallery S402).

16. 2015-07-09Alessandro Saputi EN/CV/PJ HVAC system – Ductworks Supply 18.000 m 3 /h. Recycled 16.350 m 3 /h. Fresh 1650 m 3 /h. A static exhaust will be mounted on the roof. The maximum discharge flow rate shall be 18.000 m 3 /h during the summer season.

17. 2015-07-09Alessandro Saputi EN/CV/PJ HVAC system – Ductworks Displacement Diffusers Double skin ducts Air barrier (option)

18. 2015-07-09Alessandro Saputi EN/CV/PJ Smoke extraction system A smoke extraction ventilator, capable of discharging 18.000 m 3 /h (1 m 3 /sec for every 100 m 2 surface), shall be installed on the roof of the building. Smoke extractor fire resistance shall be class F400/60 and they shall be installed in the highest part of the building.

19. 2015-07-09Alessandro Saputi EN/CV/PJ Air compressed distribution An air compressed distribution shall be installed inside the new building 3852. It shall be taken from the main distribution pipeline, located in the gallery SL81.

20. 2015-07-09Alessandro Saputi EN/CV/PJ Items and Services Supplied by CERN CERN will provide:  One electrical power outlet socket of the IEC-60309 type 6 (400 V, 32 A) for the construction site;  Power supplies to the electrical cubicles provided by the contractor;  All openings for ducts passages of walls, floors, roofs and partitions;  The template for the I/O list;  The control software;  The template for the functional/malfunction analysis including functional decomposition, RUN-STOP modes;  The physical Ethernet link, the connection socket and the address parameters;  Test of the dialogue of all instruments through the CERN Ethernet network with the SCADA supervision.

21. 2015-07-09Alessandro Saputi EN/CV/PJ Delivery, installation and commissioning schedule ActivityMilestone Submission of documentation “Before starting material procurement”, as per § 3.6.1, § 3.6.2 and § 3.6.3 by 05 October 2015 Successful factory test as per § 4.4.1 by30 November 2015 Submission of documentation “Before starting on-site installation”, as per § 3.6.5 by” 16 November 2015 Delivery of materials at CERN site02 December 2015 Start of the installation (at CERN)16 December 2015 Submission of documentation “Before preparation of PLC control software file”, as per § 3.6.4 by” 18 January 2016 Completion of installation11 April 2016 Submission of documentation “Before software implementation”, as per § 3.6.6 by” 25 April 2016 Start of commissioning with CERN PLC program and SCADA01 May 2016 End of commissioning as per § 4.4.7 by15 May 2016 Acceptance as per § 4.4.8 by Submission of documentation as per § 3.6.7 by 29 May 2016 Assuming the contractor is notified about the award of the contract in August 2015 he shall comply with the following schedule:

22. 2015-07-09Alessandro Saputi EN/CV/PJ List of technical documents and annexes  Annex 1:Technical Prescriptions on ventilation installations;  Annex 2:Technical prescriptions on hydraulic installations for pipework, equipment, accessories, construction, inspection and testing;  Annex 3:Technical Prescriptions for Control Systems;  Annex 4:Technical Prescriptions for Instrumentation;  Annex 5:Technical Prescriptions for Electricity;  Annex 6:Technical Prescriptions for Tests, Inspections and Commissioning of Hydraulic Systems;  Annex 7: Technical Prescriptions for Identification;  Annex 8:Building envelope characteristics;  Annex 9:P&ID (EDMS 1492479 – drawing CV638520001);  Annex 10:Ductworks (EDMS 1492479 – drawing CV638520002);  Annex 11:Pipework (EDMS 1492479 – drawing CV538520002);  Annex 12:Air Compressed Distribution (EDMS 1492479 – drawing CV538520001);  Annex 13:Architectural plans.

23. 2015-07-09Alessandro Saputi EN/CV/PJ Thank you very much for your attention! Questions?