1. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org New Directors Academy Part III – Basics of the Con App Robyn S. Planchard School Improvement – Federal Programs Title I Education Program Specialist rplanchard@doe.k12.ga.us (404) 985-3808 10/17/20151

2. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 10/17/20152 SCHOOL IMPROVEMENT & DISTRICT EFFECTIVENESS

3. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Basics of the ConApp This session will focus on the overall components of the consolidated application (ConApp) and how to navigate within the ConApp for initial Comprehensive LEA Improvement Plan(CLIP) submissions Plan amendments Budget submissions Budget revisions Transferability Manage schools Running reports 10/17/20153

4. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Purpose The purpose of the LEA consolidated application overall is to leverage resources across programs to ensure that all children have an opportunity to meet state academic achievement standards By consolidating the planning and program requirements across all programs participating in the LEA consolidated application (ConApp) process, the need for LEAs to submit multiple plans is eliminated This makes the application process more efficient for applicants 10/17/20154

5. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Background In 1999, Georgia began participating in the federal consolidated application The signing of No Child Left Behind (NCLB) in 2001 led to some modifications in the application process for FY02 10/17/20155

6. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Background NCLB reverted back to the Elementary and Secondary Education Act of 1965 (ESEA) in FY10 which led to additional modifications with the inception of the American Recovery and Reinvestment Act of 2009 (ARRA) The current programs that utilize the local educational agency (LEA) consolidated application Web site, as well as several additional programs that have come online in the last few years, single-handedly dispense over $1 billion dollars to school systems in Georgia 10/17/20156

7. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Today’s Agenda 10/17/20157 Identify the roles the Work Flow Review the LEA consolidated application Web site Identify the general parts of the ConApp Explore the CLIP submissions and plan revisions Explore the Flexible Learning Program (FLP) submissions and plan revisions

8. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Agenda (continued) Inspect budget submissions and review budget amendments Investigate the Transferability of Funds Function Examine how to use the Manage Schools Function Perform Queries to track application status Run Reports to obtain data 10/17/20158

9. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Identifying the Roles and Work Flow Five distinct roles are available 1.LEA Consolidated Application Coordinator 2. Superintendent 3.State Consolidated Application Coordinator 4.State Program Manager, State Plan Approver, and 5.State Grants Accounting 10/17/20159

10. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Roles and Work Flow RoleAccess LEA Consolidated Application Coordinator Full edit rights to the application. This role is automatically applied to the Consolidated Application Coordinator identified within the GaDOE portal. Superintendent Read-only access to the application, but has final sign- off for the district. State Consolidated Application Coordinator Read-only access to the application, compiles all approvals and requests for revision at the state level and recommends approval or request for revision. State Program Manager Read-only access to the application, but has final sign- off to approve specific program(s) at the State level. State Plan Approver Read-only access to the application, but has final sign- off to approve the State Plan for a district at the State level. State Grants Accounting Read-only access to the application, but has final sign- off to approve the budget at the State level. 10/17/201510

11. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Web Site Within a Web browser, logon to the following site: http://www.gadoe.org http://www.gadoe.org 10/17/201511

12. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Within the LEA Consolidated Application Web site, enter your username and password 10/17/2015 The GaDOE Portal 12

13. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Parts of the Con App 10/17/2015 Once you are logged into the GaDOE portal, select Consolidated Application in the left- hand organization bar 13

14. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Parts of the Con App 10/17/2015 Then select Application 14

15. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Parts of the Con App 10/17/2015 Then select Title Programs 15

16. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Parts of the Con App Prayer Certification In order to receive funds under the ESEA, a local educational agency (LEA) must certify in writing to the Georgia Department of Education (Department) that no policy of the LEA prevents, or otherwise denies participation in constitutionally protected prayer in public elementary and secondary schools as set forth in this guidance An LEA must provide this certification to the Department by October 1 of each subsequent year during which the LEA participates in an ESEA program. LEAs must provide certification on Constitutionally Protected Prayer through the LEA consolidated application 10/17/201516

17. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Parts of the Con App Prayer Certification Tab 1.Click the Prayer Certification tab 2.The Superintendent is the only user that can select both checkboxes. Once this has been accomplished (by the Superintendent), select Save 10/17/201517

18. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org CLIP submissions With each new fiscal year, the consolidated application opens The prior Comprehensive LEA Improvement Plan (CLIP) entries will be auto-populated into the new FY’s CLIP Descriptors The text clean-up process should not be performed by selecting the icon 10/17/201518

19. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org. CLIP Submissions 10/17/201519 Clean-Up Icon

20. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org CLIP Submissions and Revisions Select applicable Descriptor and type in new information or revisions Do not select the Clean-Up Icon because this will remove text that was recently formatted Submission process—work flow Plan Revisions Audit Trail 10/17/201520

21. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org CLIP Submissions and Plan Revisions Click on the Implementation Plans tab Performance Goals from the previous year’s application will be displayed Uploaded files to the Attachment tab are allowed and do not have to be added within the online application 10/17/201521

22. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org CLIP Submissions and Plan Revisions CLIP Descriptors 10/17/201522

23. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org CLIP Submissions and Plan Revisions Implementation Plans Select the goal from the drop-down menu to update individual goals Select the checkbox for “Are Implementation Plan Descriptions Revised?” and the Update button to save changes 10/17/201523

24. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Flexible Learning Plan (FLP) Submissions 10/17/2015 The Flexible Learning Program (FLP) Plan tab is located in the Consolidated Application on the Planning tab 24

25. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions FLP 1: Set Aside Tab: List all Title I Priority, Focus, and Alert Schools being served 10/17/201525

26. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/201526

27. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/2015 FLP 2: Budget Projection tab: List all Title I Priority, Focus, and Alert Schools being served with their projected budgets 27

28. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/201528

29. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/2015 FLP 3: Priority Schools: List only Priority Schools and required professional learning on this page. Describe Professional Learning in the text box 29

30. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/201530

31. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/2015 FLP 4: FLP Components Complete plan for each Title I Priority, Focus, and Schools being served 31

32. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions 10/17/201532

33. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org FLP Submissions and Plan Revisions Flexible Learning Plans (FLP)are submitted and follow the same work flow as the Comprehensive LEA Improvement Plan (CLIP) LEA Consolidated Application Coordinator Superintendent State Consolidated Application Coordinator, State Program Manager, State Plan Approver 10/17/201533

34. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Title I, Part A Budget Submission Title I, Part A is a federally funded program under the Elementary and Secondary Education Act of 1965 (ESEA). This Act provides federal funds through the Georgia Department of Education (Department) to local educational agencies (LEAs) and public schools with high percentages of poor children to help ensure that all children meet challenging state academic content and student academic achievement standards 10/17/201534

35. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Title I, Part A Budget Submission LEAs must submit, through the ConApp, the Title I, Part A budget Prior to review of any budget submitted for approval, the Title I Education Program Specialist reviews the changes made to the Comprehensive LEA Improvement Plan (CLIP). The CLIP contains 31 Descriptors, 24 of which must be reviewed for revision and/or approval by the Title I Education Program Specialist 10/17/201535

36. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Title I, Part A Budget Submission Complete the Coordination Page. If the LEA also provides a narrative of the identification process and service procedures attach it to the Attachment Tab. 10/17/201536

37. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Title I, Part A Budget Submission Complete all parts of the Program Information Page: 1.Fiscal Effort 2.Set-Asides 10/17/201537

38. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Required set-asides FLPs for Priority and Focus Schools FLPs for Alert Schools, if applicable Professional development for highly qualified teachers Professional development for district effectiveness Parental Involvement Eligible private school children Homeless children and youth in non-participating schools; and Neglected and Delinquent students 10/17/201538

39. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Optional district wide set-asides LEA level and/or districtwide activities only Activities cannot be charged to a school’s facility code, but rather the LEA’s facility code—8010 LEA must have a well-crafted districtwide program plan that places these personnel at Title I schools according to clear criteria to overcome unintentionally serving schools out of rank order, due to having schools with lower rates of poverty receiving a higher per-pupil amount than schools with a higher amount of poverty 10/17/201539

40. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions 3.Other Funds This section is for documentation of other funding sources for professional development 4.School Allocations: Public Schools Private Schools 10/17/201540

41. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions 5.Private School Proportionality Equitable services fall into three categories Parental Involvement Instruction Professional Learning The amount of the reserved funds that must be used for private schools must be proportionate to the number of private school children from low-income families residing in Title I, Part A participating public school attendance areas 10/17/201541

42. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions 6.Eligible Attendance Area Worksheet The LEA must allocate funds per-pupil amount (PPA) to schools or attendance areas in rank order, or rank order by grade span. If the LEA is unable to serve all eligible attendance areas, then schools above 75-percent must receive allocations first in rank order 10/17/201542

43. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions 7.Data Collections: Indirect Cost Worksheet Highly Qualified (Hi-Q) Request for Lesser Amount Worksheet Equitable Services for Participating Private Schools 10/17/201543

44. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Budget Detail The budget detail must include all expenditures from the Set-Aside page and the School Allocation tab The descriptions of all budgeted items must be specific and clearly describe the intent of the expenditure LEAs must refrain from using these words: such as, will include, including but not being limited to, and etc. 10/17/201544

45. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Budget Detail The set-aside page and the school allocation page link to one another, but they do not link to the budget detail pages. If all funds have been budgeted, there should be no unallocated funds All budgeted items must be supplemental. Supplanting occurs when Title I funds are used in place of state and/or local funds that the school/LEA earned 10/17/201545

46. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions Detail Examples Adequate example: After-school tutoring for the children at Flowering Branch Children’s Shelter (N&D set-aside) Inadequate example: After-school tutoring Adequate example: Differentiated Instruction training for all teachers at ABC Middle School (Professional Learning set- aside) Inadequate example: Professional Learning Budget Function and Object Codes Refer to the Department Chart of Accounts 10/17/201546

47. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions The following function and object codes should be used: Before/after-school tutoring by employee – 1000-199 Before/after-school contracted tutoring – 1000-300 Software license leases – 1000-612 E-books – 1000-642 Schoolwide consolidation of funds – 1000-881 Academic Coach – 2210-191 Title I Director – 2230-190 Homeless Liaison – 2230-191 Audit cost – 2300-300; Indirect cost – 2300-880 Bus transportation (energy) – 2700-620; Bus transportation (driver) – 2700-180 10/17/201547

48. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Submissions The following function and object codes should be used: Parental Involvement Coordinator – 2900-177 Parent notification letters – 2900-530 Child care for parent meetings – 2900-595; Light snacks for parent meeting from a vendor – 2900-595 Light snacks for parent meeting purchased from a grocery store or school lunchroom – 2900-610 Object code “700” – Property –Capital Outlay. LEAs must have prior approval from Title I Program Manager before this type of expenditure can be approved 10/17/201548

49. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Review If after review of the above steps is complete and all areas are acceptable, then the Title I Education Program Specialist will sign off on the budget indicating approval. An email is automatically sent to Grants Accounting requesting approval of the program Once Grants Accounting has approved the budget, funds are available through Georgia ’s Grants Accounting Online Report System (GAORS) 10/17/201549

50. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Review If a revision request is needed, the Title I Education Program Specialist must provide detailed information indicating what is needed for revision, additions, deletions and/or clarifications. This information is provided in the Request for Revision box inside the individual program 10/17/201550

51. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Revisions Once the requested revision is completed and the Superintendent signs off again, the budget will be reviewed again to ensure that all areas are addressed The sign-off and revision requests create an audit trail of the approval process. Emails are automatically sent to the LEA (superintendent and consolidated application coordinator) once the budgets have been approved and/or a revision is requested by the Department Title Programs Director 10/17/201551

52. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Revisions 10/17/201552

53. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Amendments Local educational agencies (LEAs) must submit budget amendments for any changes in the original approved budget that exceed 25-percent in any function code using the LEA consolidated application approval process Budget amendments must also be made if there are changes in the scope of the plan or if there are expenditures for function or object codes that are not in the approved budget 10/17/201553

54. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Amendments Just as with the original budgets, once the superintendent has signed off a program, the consolidated application coordinator and Department Title Programs Director will receive an email message stating that budget amendment has been signed off At this time the approval process begins for an amendment. The sign-off and/or Request for Revision process is the same for amendments as for original budgets 10/17/201554

55. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Printing Budgets Printing Through Reports : Choose Miscellaneous Reports, Program Summary Report, the fiscal year the program Title !, Part A. Click Review Report to print the Program Summary report This summary report will not print the embedded Indirect Cost or Highly-Qualified (Hi-Q) Request for Lesser Amount worksheets. These worksheets are found within the Data Collection tab inside the Title I, Part A budget 10/17/201555

56. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Printing Budgets The Program Summary Report does include, however, a Budget Summary page, which indicates the total amount budgeted by function and object code 10/17/201556

57. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds Function The funds you transfer into Title I become Title I funds subject to all rules and regulations for Title I. Once the funds become Title I funds the funds can never be moved back out to another program Districts should think about how the transfer of funds will impact any of their required set- asides. The transferred funds may impact the required set-asides including those for parental involvement and private schools 10/17/201557

58. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds Function The Title II, Part A consultant/specialist who works with the district must be notified in writing (email) about the district’s intent to transfer Title II, Part A funds to Title I prior to submitting the Title II, Part A budget for approval 10/17/201558

59. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds Function The district must notify in writing (email) Department’s Grants Accounting Department about the district’s intent to transfer Title II, Part A funds to Title I, Part A prior to the transfer. The emails should be directed to Regina Hailey (RHailey@doe.k12.ga.us) and in Grants AccountingRHailey@doe.k12.ga.us 10/17/201559

60. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds Function The district superintendent must notify the Department’s Title Programs Director in writing, stating the district’s intent to transfer Title II, Part A funds into Title I, Part A, sign the letter, scan the letter to a pdf file, and attach the letter to the Attachment tab in the consolidated application prior to signing off on the Title I, Part A budget. (The letter is not mailed…just attached.) 10/17/2015 60

61. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds In the Title II, Part A Budget: From Program Title II, Part A To Program Title I, Part A Function 5000--Object 930 Amount 10/17/201561

62. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Transferability of Funds 10/17/2015 Title I-A does not send any budgeted items to a subgrant 62

63. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Manage Public Schools Function 10/17/201563

64. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Manage Public Schools Function Go to consolidated application and then go to Manage Public Schools Select Your System and then choose Program Category is Title Programs Click Load and now you can Add/Remove Schools by selecting from the Add/Remove Drop Down box, choosing the school and giving a reason You cannot add a school that is not in the Department facility database 10/17/201564

65. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Manage Public Schools Once you remove a school, it removes the school from the list populated in the consolidated application budget pages and the embedded School Allocations and Eligible Attendance Area Tabs. Title I Directors can do this before doing their budget. Very helpful if a school in the district has closed; if there are two facility codes for a school, or if school has a new number. 10/17/201565

66. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Manage Public Schools 10/17/2015 66

67. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Queries to Track Application Status Three queries are available within the consolidated application 1.Consolidated Application Status Queries, 2.Title I-A School Allocation Queries, and 3.Budget Comparison Queries. 10/17/201567

68. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Application Status Query Click Reports > Queries on the far left-hand of the screen Select the Application Status Queries Select the appropriate options from the drop-down menus and select the Query button 10/17/201568

69. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I-A School Allocation Query Click Queries on the far right-hand of the screen Select Title I-A School Allocation Queries Select the appropriate options from the drop-down menus and select the Run Query button 10/17/201569

70. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Comparison Query Click Queries on the far right-hand of the screen Select Budget Comparison Queries Select the appropriate options from the drop-down menus and select the Compare button 10/17/201570

71. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Run Reports to Obtain Data Five reports are available within the LEA consolidated application 1. Application Summary 2.Program Summary 3.Budget Summary 4.Budget Transferability 5.Unbudgeted Funds 10/17/201571

72. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Application Summary Report 1.Click Reports on the far left-hand of the screen 2.A list of the reports appears inside the Reports screen 10/17/201572

73. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Application Summary Report 3.Select Application Summary 4.Click the Run Report link 10/17/201573

74. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Program Summary Report 1.Select Program Summary from the list on the Reports screen 2.Select the appropriate options from the drop-down menus and click the Run Report link 10/17/201574

75. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Summary Report 1.Select Budget Summary from the list on the Reports screen 2.Select the appropriate options from the drop-down menus and select the Run Report button 10/17/201575

76. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Budget Transferability Report 1.Select Budget Transferability from the list on the Reports screen 2.Select the appropriate options from the drop-down menus and select the Run Report button 10/17/201576

77. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Unbudgeted Funds Report 1.Select Unbudgeted Funds from the list on the Reports screen 2.Select the appropriate options from the drop-down menus and select the Run Report button 10/17/201577

78. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Technical Questions Trouble Shooting in the ConApp 2015 1.Go to Tools, Internet Options, Clear Browsing History (Delete, Delete, OK) 2.Close out Internet and reboot computer 3. Are you using IE8 or IE9 (Internet Explorer 8 or Internet Explorer 9)? 4.You may have to use the compatibility mode under tools 5.Con App does not work properly with Apple computers 6.Con App does not work properly with Google Chrome or Firefox 7.Con App does not work properly with Internet Explorer 10 or Internet Explorer 11 8.Contact the Help Desk / D-ticket 10/17/201578

79. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Top 10 Problems for Title I Directors 1.Can’t work in CLIP—it will not let you add or revise information Are you using IE8 or IE9? Con App is not compatible with higher versions, Chrome, Firefox, or Apple computers 2.You receive a server error message You may not be provisioned; check with the Security Officer in your district prior to submitting a dticket 3.The CLIP will not save because it keeps “churning”. The application is not designed to have graphs, charts, and tables; remove them and stick to a narrative 10/17/201579

80. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Top 10 Problems for Title I Directors 4.Can’t Sign Off on CLIP Is it in your Access Role—Check the Audit Trail to see which role has access 5.Locked out of the ConApp after October I Prayer Certification must be signed off by Superintendent prior to October 1 6.The LEA has a school that is not listed on the Allocation Page—what should they do? Use the Manage Public Schools Function 10/17/201580

81. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Top 10 Problems for Title I Directors 7.Can’t Sign Off on Budget Is it in your Access Role—Check the Audit Trail to see which role has access 8.The LEA can’t create an amendment You cannot create an amendment unless the budget is with the Title I Director. If the Title I Director and Superintendent signed off it is with the Area Specialist and you cannot create an amendment. 10/17/201581

82. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Top 10 Problems for Title I Directors 9.The LEA wants to move funds from Title II into Title I and Title I won’t let it begin Use the Transferability of Funds option and begin with Tittle II-A 10.Can’t Sign Off on Data Collections because it is grayed out Is it in your Access Role—Check the Audit Trail to see which role has access 10/17/201582

83. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Technical Questions If you experience problems within the application, please contact Robyn Planchard at 404-985-3808 or rplanchard@doe.k12.ga.us. rplanchard@doe.k12.ga.us For problems within the application, you may also contact the helpdesk at dticket@doe.k12.ga.us.dticket@doe.k12.ga.us 10/17/201583

84. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Program-Specific Questions Program-specific names, phone numbers, and e- mail addresses can also be found at the following link: http://www.gadoe.org/School- Improvement/FederalPrograms/Pages/LEA- Consolidated-Application.aspx by selecting Guidance & Contact List 10/17/201584

85. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Questions Consolidated Application Transferability Manage Schools Queries Reports 10/17/201585

86. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I, Part A Program Specialists’ Contact Information AreaName Office Telephone Email 1Robyn Planchard(404) 985-3808rplanchard@doe.k12.ga.us 2Randy Phillips(770) 221-5232rphillips@doe.k12.ga.us 3Anthony Threat(706) 615-0367anthony.threat@doe.k12.ga.us 4Evelyn Maddox(404) 975-3145emaddox@doe.k12.ga.us 5Judy Alger(229) 321-9305jualger@doe.k12.ga.us 6Grace McElveen(912) 334-0802gmcelveen@doe.k12.ga.us 7Jimmy Everson(229) 723-2664jeverson@doe.k12.ga.us 10/17/201586

87. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I, Part A Program Specialists’ Contact Information AreaName Office Telephone Email 8Marijo Pitts-Sheffield(912) 269-1216mpitts@doe.k12.ga.us 9Kathy Pruett(706) 540-8959kpruett@doe.k12.ga.us 10Elaine Dawsey(478) 971-0114edawsey@doe.k12.ga.us 11Olufunke Osunkoya(678) 704-3557oosunkoya@doe.k12.ga.us 12Bobby Trawick(229) 246-1976btrawick@doe.k12.ga.us 13Ken Banter(478) 960-2255kbanter@doe.k12.ga.us 14Tammy Wilkes(478) 237-2873 twilkes@doe.k12.ga.us 10/17/201587

88. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org New Directors Academy Part III – Basics of the Con App Robyn S. Planchard School Improvement – Federal Programs Title I Education Program Specialist rplanchard@doe.k12.ga.us (404) 985-3808 10/17/201588