1. Title 3 – Accommodation, recreational facilities, food and catering
SESSION 7
Title 3 – Accommodation, recreational facilities, food and catering

2. AIM To discuss the MLC,2006 requirements associated with;
accommodation and recreational facilities
food and catering. RP

3. Accommodation and recreational facilities (Regulation 3.1. Standard A3.1. Guideline B3.1)
Purpose: To ensure that seafarers have decent accommodation and recreational facilities on board. RP

4. Basic requirements General requirements (Standard A3.1, para 6)
The size of rooms & other accommodation spaces (Standard A3.1 paras 9,10)
Heating and ventilation (Standard A3.1 para 7)
Noise and vibration & other ambient factors (Standard A3.1, para 6(h)).
Sanitary & related facilities (Standard A3.1, paras 11,13)
Lighting (Standard A3.1, para 8)
Hospital accommodation (Standard A3.1, para 12)
Recreational facilities (Standard A3.1, paras 14,17)
Occupational safety and health & accident prevention (Standard A3.1, paras 2(a), 6(h)) RP

5. Basic requirements
Flexibility – variations and exemptions. RP

6. Design and construction
General requirements:
Headroom;
Insulation;
Position of sleeping rooms;
Lighting and drainage; and
Health, safety, accident prevention
Detailed guidance:
Bulkheads;
Protection from heating systems;
Accommodation spaces should be insulated;
Non-slip decks; and
Avoid dirt traps. RP

7. Ventilation Basic requirements:
Sleeping rooms and mess rooms to be adequately ventilated;
Air conditioning except in temperate zones;
Open air ventilation for sanitary spaces.
Detailed guidance:
Should supply fresh air in all conditions;
Shouldn’t be too noisy;
Must be able to clean the system;
Must be constantly powered, but need not be on the emergency system. RP

8. Heating Basic requirement:
Adequate heating except in tropical climates
Detailed guidance:
In operation at all times;
Using an appropriate means;
Maintaining satisfactory temperature;
Avoiding risks or discomfort. RP

9. Lighting Basic requirement:
Natural light and adequate artificial light for sleeping rooms and mess rooms (special arrangements may have been permitted for passenger ships).
Detailed guidance:
Electric lighting
Berth lights
Natural light RP

10. Sleeping rooms Basic requirements: Principle of one room per seafarer;
Separate rooms for men and women;
Separate berth in all circumstances;
Minimum berth dimensions;
Minimum floor areas;
Additional space for certain officers;
Minimum furnishings to be provided. RP

11. Sleeping rooms Criteria(in GT) Single berth cabins
Double berth cabins in cargo ships
Ratings cabins in passenger
ships
Officers cabins in passenger ships
(no day room)
Officers cabins in cargo ships
Special purpose
<3000 tons
4.5m2 -
<3000tons
7m2
7.5m2
3000tons tons
5.5m2
8.5m2
tons
10m2
2 persons
3 persons
11.5m2
4 persons
14.5m2
4 persons +
3.6m2/person
Junior Officers
Senior Officers

12. Sleeping rooms Detailed guidance:
Toilet facilities, where reasonable/practicable;
Partners to be taken in to account;
Watchkeepers separate from others;
Petty Officers, maximum 2 per room;
Second Engineers, additional space if possible;
Requirements for berths;
Other fittings;
Measuring floor space. RP

13. Mess rooms Basic requirements:
Location, apart from sleeping rooms and close to galleys;
Adequate size and comfort;
Properly furnished and equipped.
Detailed guidance:
Common or separate?
Size: 1.5m2 per person;
Sufficient equipment and facilities; RP

14. Sanitary facilities Basic requirements: Access, hygiene and comfort;
Separate facilities for men and women;
Laundry facilities.
Detailed guidance:
Facilities of adequate quality;
Convenient location;
Number; minimum 1 per 6 persons;
Laundry facilities to be provided RP

15. Hospital accommodation
Basic requirements:
Separate accommodation for ships with 15+ seafarers on voyages lasting 3+ days (rule can be relaxed for ships in coastal trade);
To be used only for medical purposes;
Easy to access, comfortable housing, conducive to prompt and proper attention.
Detailed guidance:
Functional design;
Number of berths;
Exclusive sanitary accommodation. RP

16. Other facilities Basic requirements and detailed guidance:
Open air on deck;
Offices;
Protection from mosquitoes;
Other amenities.
Bedding;
Mess utensils etc. RP

17. Recreational facilities, mail & ship visit arrangements
Basic requirements:
Appropriate facilities, amenities and services, as adapted to meet the special needs of all seafarers who live and work on ships.
Detailed guidance:
Examples of appropriate facilities;
Minimum that must be provided;
Facilitation of mail;
Seafarers’ partners & other visitors on board ship. RP

18. DMLC – PART II (Accommodation)
If the ship was constructed prior to the MLC,2006 coming in to force then a statement should be made to the effect that the crew accommodation was constructed in accordance with ILO Conventions C92 and C133. If so the keel laying date should be included.
In addition the following should be included:
How the requirements or paragraph 2(a) of Standard A3.1 are dealt with.
Who is responsible for carrying out inspections of the crew accommodation, the frequency that inspections are carried out and where they are recorded should be included.
What is provided by way of bedding, mess utensils and miscellaneous provisions.
The procedure for the sending and receiving of seafarers mail.
Whether seafarers may be accompanied by their partners for occasional voyages.
Whether seafarers partners, relatives or friends are permitted to visit the ship when it is in port.

19. DMLC – PART II (Recreational facilities)
This section should as a minimum give information on what recreation facilities (for example, DVD players, televisions, sports equipment etc) are provided on board.
Where appropriate the location of the upper deck area that is reserved for seafarers.

20. Checking for compliance
Frequent inspections
Summary of points to be checked RP

21. Food and catering (Regulation 3.2. standard A3.2. Guideline B3.2)
Purpose:
To ensure that seafarers have access to good quality food and drinking water provided under regulated hygienic conditions. RP

22. Basic requirements
Food and drinking water to be of suitable quantity, nutritional value, quality and variety having regard to the number of seafarers, their religions or cultures, duration and nature of the voyage
Properly organised and equipped catering department; hygienic preparation and serving
Adequate, varied and nutritious meals provided free of charge during the seafarers’ engagement
Properly trained and instructed catering staff
Frequent documented inspections
The Trainer should discuss each of these basic requirements, which are set out in Regulation 3.1 and in general terms under (a), (b) and (c) of Standard A3.2, para. 2, with more specific requirements set out in the rest of the
Standard.
1 The Trainer could point out that the first requirement has two aspects: (a) an adequate planning of supplies, ensuring that the supplies planned are of suitable quantity for the voyage concerned, of suitable quality and variety (taking account of possible religious and cultural factors) and of suitable nutritional value, and (b) the actual presence of those planned supplies on board when needed.
Question: What sources of information might be needed or useful for checking whether supplies have been adequately planned?
Possible answers: visual observation of the food and water supplies; the shipowners' plans in the DMLC Part II, and the related catering plans; the plans for menus; the crew list (to verify the number of seafarers to be fed and also possibly to give an idea of possible religious or cultural factors); and talking to the seafarers, the Master and the ship's cook.
Question: How can the inspector know whether the supplies planned are of suitable quantity, nutritional value and variety?
Possible answer: From the information on national minimum requirements provided by the competent authority and visual observation.
The Trainer could refer to the advice given in the flag State inspection guidelines concerning interviews, in private, with a representative number of
seafarers as well as to guidance obtained from the competent authority RP

23. Basic requirements Properly organised and equipped catering department
Hygienic preparation and serving RP

24. Unhygienic practices Frozen meat not separated from other frozen foods
Food maintained at incorrect temperatures
Raw food touching or dripping on to cooked food
Ready to eat food kept uncovered or for too long
Ready to eat food used beyond the “Use by” date
Food stored close to cleaning products
No cleaning products available
Presence of pests
Galley staff incorrectly dressed or wearing dirty clothes
Hand washing facilities inadequate
Inadequate facilities for washing food
Galley staff are smoking, eating or feeling unwell
Galley and the equipment is dirty and/or untidy
Dirty extractor fans and/or grease traps
Chopping boards are scratched, pitted, scored, or used for both cooked and raw meat for example. RP

25. Catering staff
Catering staff to be properly qualified and properly trained:
ships’ cooks to be over 18;
dispensations permitted until next port or maximum of one month RP

26. Inspections Frequent and documented inspections of:
food and drinking water supplies;
all storage and handling spaces and equipment
galley and other equipment for preparing and serving food RP

27. DMLC – PART II The following should be included:
Details concerning the loading, storage and treating drinking water.
Procedures for storing, preparing and serving food.
That seafarers are not charged for their food.
That religious and cultural practices of seafarers are catered for.
The qualifications/training of the cook and any other galley staff.
Details of who carries out the inspections of the galley and food handling/storage areas the frequency and how these inspections are recorded

28. Preparing for Inspection
Summary of points to be checked RP