1. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 17 Graphics

2. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Objectives Insert clip art. Move and format clip art. Create WordArt. Work with shapes. Modify shapes. Control order, group, and align shapes.

3. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Insert Clip Art Position the insertion point. Click the Insert tab. Click the Clip Art button to display the Clip Art task pane.

4. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 Clip Art Task Pane Search for pictures by keyword. –Key text in the Search for text box. –Check settings in the Search in and Results should be drop-down lists. –Click Go. –Click a clip to insert it into the document.

5. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Using a Keyword to find clips

6. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 Insert a Clip from the Task Pane

7. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 Find Clips by Browsing Click the Organize clips link to open the Microsoft Clip Organizer. –View collections of clips organized by category. –Click the plus sign to expand a category. –Point to a picture and click the down arrow to display a pop-up menu. –Click Copy. –Click within the document and paste the clip. –Close the Microsoft Clip Organizer dialog box.

8. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Microsoft Clip Organizer

9. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 Insert a Picture from a File Position the insertion point. Click the Insert tab. Click the Picture button to display the Insert Picture dialog box. Locate the folder and file. Double-click the file.

10. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Select Clip Art To manipulate (size, change position, apply formatting) an object, it must be selected. To select a Clip Art image, click the picture. Selected graphics display a selection rectangle. Four small squares and four small circles called sizing handles appear when a graphic is selected. The Picture Tools Format tab displays on the Ribbon when clip art is selected. Click an area outside the borders of the clip art to deselect the clip art.

11. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 Select Clip Art

12. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Size Clip Art Click the object to select it. Move the mouse pointer to a sizing handle. The mouse pointer changes to a two-pointed arrow. –The four corner sizing handles resize the object proportionately. –The top center, bottom center, and side middle handles distort the image’s original proportions as the size changes. Drag the sizing handle.

13. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Size Clip Art Press [Ctrl] while dragging to prevent a change in the center of the picture. Press [Shift] while dragging to maintain picture proportion. Size—enlarge or reduce an object. Scale—size an object to a percentage of its original size. Proportional sizing—resize a picture while maintaining its relative height and width.

14. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Size a Picture

15. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Size Group Select the object. Click the Picture Tools Format tab. Locate the Size group. Key measurement for object height. Key measurement for object width.

16. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Size Dialog Box Click the Size Dialog Box Launcher to open the Size dialog box. Click the Size tab. –Change height and width measurements. –Change scale percentages. Lock aspect ratio—Word scales a picture proportionately. Relative to original picture size—Word scales a picture from its original size.

17. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Size Dialog Box

18. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Compress Pictures Select the picture. Click the Picture Tools Format tab. Click the Compress Pictures button. Click Options. Click to select the option to Automatically perform basic compression on save. Compress pictures to reduce the size of the file. All pictures cannot be compressed and maintain good image quality. File format determines whether image data is lost during compression.

19. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Compression Settings

20. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Crop Clip Art Trim or hide part of the picture. Cropped area is not displayed on the screen nor printed. Cropped area remains part of the original image. Select the picture. Click the Picture Tools Format tab. Click the Crop button. Place the cropping tool over a sizing handle and drag to remove a part of the picture. Release the mouse button. Press [Esc] to return to the normal pointer.

21. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Outcrop Select the picture. Click the Picture Tools Format tab. Click the Crop button. Drag a handle outward from the center of the picture. Press [Esc] to return to the normal pointer.

22. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Restore Clip Art Select the picture. Click the Picture Tools Format tab. Click the Reset Picture button. OR Select the picture. Click the Picture Tools Format tab. Locate the Size group and click the Size Dialog Box Launcher. Click the Reset button. Close the Size dialog box.

23. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 23 Move Clip Art Select the picture. Click the Cut button on the Home tab or press [Ctrl]+[X]. Position the insertion point and paste the picture. Use drag and drop to move clip art.

24. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 24 Drag and Drop

25. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 25 Delete Clip Art Select the object. Press [Delete] or [Backspace]

26. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 26 Wrapping Style Default wrapping style is in-line. An in-line graphic is treated like a character and aligns with the current paragraph. Change the text wrapping style to change an in- line graphic to a floating graphic. A floating graphic is placed on the drawing layer of the Word document. Floating graphics move freely and can be layered behind or in front of text.

27. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 27 Change Wrapping Style Select the picture. Click the Picture Tools Format tab. Click the Text Wrapping button. Select an option. –Point to the picture and notice the shape of the mouse pointer. –Drag the picture. The picture moves freely on the page. –Text wraps around the picture.

28. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 28 Changing Wrapping Style

29. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 29 Document Preview

30. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 30 Picture Appearance Select the picture. Click the Picture Tools Format tab. Locate the Adjust group. –Click the Brightness button. –Click the Contrast button. –Click Picture Corrections Options in the Brightness or Contrast drop-down menu to open the Format Picture dialog box. –Click the Recolor button.

31. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 31 Format Picture Dialog Box

32. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 32 Rotate and Flip Select the picture. Click the Picture Tools Format tab. Locate the Arrange group. –Click the Rotate button to display rotate and flip options. –Click the Rotate button. Click More Rotation Options to open the Size dialog box. Key a specific number in the Rotation box. Manually rotate an object by dragging the rotation handle.

33. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 33 Rotating a Picture

34. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 34 WordArt Special effects for text. Text becomes a graphic object. Use existing text or key text.

35. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 35 Create WordArt Click the Insert tab on the Ribbon. Locate the Text group, and click the WordArt button. Click a style from the WordArt gallery. Key or paste text in the Text box. You can also select text before clicking the WordArt button. Click OK. WordArt is inserted as in-line graphic.

36. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 36 WordArt Gallery

37. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 37 Edit WordArt Text Dialog Box

38. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 38 Format WordArt Click the WordArt object to select it. –The WordArt Tools Format tab displays. Locate the WordArt Styles group and click the More arrow to display the WordArt gallery. Click the Change Shape button. –Add a warp style to WordArt. Click the Shape Outline button. –Change the color, weight, and style of the shape outline border. Click the Shape Fill button. –Add a color, gradient, texture, or pattern.

39. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 39 Format WordArt Click the Position button. –Change the text wrapping style or to position the WordArt graphic. Click the Shadow button to apply a shadow style. –Click the Shadow Nudge buttons to move the shadow. Click the 3-D Effects button to apply a 3-D effect. –Click the 3-D Tilt buttons to move the 3-D effect.

40. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 40 Document Preview

41. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 41 Draw Shapes Click the Insert tab, and locate the Illustrations group. Click the Shapes button. Select a category and shape. Draw the shape. –The mouse pointer changes to a crosshair. –Drag down and to the right. Selected shape appears and the Drawing Tools Format tab displays on the Ribbon.

42. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 42 Shape Categories

43. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 43 Create Shapes Click the Oval tool, and press [Shift] to draw a circle. Click the Rectangle tool, and press [Shift] to draw a square. Click the Line tool, and press [Shift] to draw a straight line. Press [Shift] while drawing to maintain an object’s width-to-height ratio. Press [Ctrl] to draw from the center point instead of from an edge. Click a shape tool and click once in the document or Drawing Canvas to insert a shape with a predefined size. Right-click a shape and click Lock Drawing Mode to draw several copies of the same shape. Press [Esc] to return to the normal pointer. Display rulers to help estimate size and position of objects. Adjust the zoom level if necessary.

44. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 44 Drawing Canvas Drawing Canvas is a bordered area in the document where you can size, move, and change objects as a group. Use the Drawing Canvas when you plan to insert several shapes.

45. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 45 Drawing Canvas Click the Insert tab, and locate the Illustrations group. Click the Shapes button. Click New Drawing Canvas. Drawing Canvas appears in document. Draw shapes in the Drawing Canvas. Right-click the canvas to display a shortcut menu with Drawing Canvas options.

46. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 46 Drawing a Shape

47. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 47 Modify Shapes Select one shape by clicking the shape. Select multiple shapes by clicking one shape, pressing [Shift] or [Ctrl], and clicking each shape. Select multiple shapes by drawing a selection rectangle. –Using the normal mouse pointer, position the tip of the mouse pointer above and to the left of the first object. –Press the left mouse button and draw a rectangle by dragging down and to the right to surround the objects with a dashed border. –When the mouse is released, the objects enclosed in the selection rectangle are selected.

48. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 48 Size Shapes Select the shape or shapes. Point to a sizing handle and drag when the two- pointed arrow displays. Corner handles maintain proportion. Change the contour of a shape by dragging the yellow diamond handle.

49. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 49 Change Size and Contour

50. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 50 Move Shapes Select the shape or shapes. Move the mouse pointer inside a shape and drag when the four-pointed arrow displays. Note: You can drag a shape from one Drawing Canvas to another.

51. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 51 Rotate Shapes Rotate a shape left or right 90 degrees. –Select the shape. –Click the Drawing Tools Format tab. –Click the Rotate button. –Click Rotate Right 90 degrees or Rotate Left 90 degrees.

52. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 52 Flip Shapes Flip a shape horizontally or vertically. –Select the shape. –Click the Drawing Tools Format tab. –Click the Rotate button. –Click Flip Vertical or Flip Horizontal

53. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 53 Rotate Handle Select the shape. Position the mouse pointer over the green rotation handle. Drag the rotation handle left or right to rotate the shape.

54. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 54 Themes Document themes consist of colors, fonts, and effects. Themes affect the overall appearance of a document. Color set in a theme includes four colors for text and background, six accent colors, and two colors reserved for hyperlinks. The document theme determines the colors that display in the color gallery. Theme effects include line style, fill, and special effects including shadow and 3-D. Galleries display line, fill, and special effect options. Move the mouse pointer over a thumbnail in a gallery to preview the Quick Style.

55. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 55 Format Shapes Select the shape. Click the Drawing Tools Format tab. Click a button. –More button—Display a gallery of styles. –Shape Fill—Fill the selected shape with a solid color, gradient, or texture. You can also fill the shape with a picture. –Shape Outline—Specify the color, width, and line style. –Change Shape—Displays the Shapes Gallery. Changing the shape does not affect the formatting. –Shadow Effects—Add a shadow style. –3-D—Add a 3-D effect to the selected shape.

56. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 56 Shadow Style

57. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 57 Shadow Settings

58. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 58 3-D Settings

59. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 59 Change Shapes Select the shape. Click the Drawing Tools Format tab. Click the Change Shape button. Locate a category and shape.

60. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 60 Add Text to Shapes Right-click a shape. Click Add Text in the shortcut menu. An insertion point displays. Key text. Select text and apply character and paragraph formatting.

61. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 61 Change the Order of Shapes Click the shape. Click the Drawing Tools Format tab. Locate the Arrange group. Click the arrow beside the Bring to Front button or the arrow beside the Send to Back button. Right-click the shape and click Order to display a list of options to change the order.

62. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 62 Group Shapes Select the shapes. Click the Drawing Tools Format tab. Click the Group button. Click Group. –The objects become a single object with a single set of sizing handles. –Grouped objects move as one object. Click the Group button to Ungroup a grouped object.

63. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 63 Align Shapes Select the shapes. Click the Drawing Tools Format tab. Click the Align button. Click an alignment option.

64. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 64 Alignment Options

65. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 65 Lesson 17 Summary Add ready-to-use pictures to your document in the form of drawings or photographs Search for clips by keyword, using the Clip Art task pane, or view collections of clips by category from the Microsoft Clip Organizer window Click a clip to select it. You can copy, paste, resize, crop, and format a selected clip A selected clip is surrounded by a selection rectangle with sizing handles at each side and corner. Drag a corner sizing handle to make a clip larger or smaller while keeping the original proportions of the clip. Use the Size dialog box to resize a clip to exact measurements or a percentage of the original size Crop a clip to hide part of it from view using the Crop command on the Picture Tools Format tab

66. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 66 Lesson 17 Summary You can undo any action applied to a clip. You can also restore a clip to its original size by clicking the Reset Picture command on the Picture Tools Format tab By default, a clip is inserted in a document as an in-line graphic and treated like a character or word. You can cut and paste, drag and drop, or align the clip To move a clip freely on the page change it from an in-line graphic by changing its wrapping style using the Text Wrapping command Use the WordArt feature to create special effects with text. Choose from the WordArt styles and modify the WordArt object by using the WordArt Tools Format tab The Drawing Canvas is a bordered area in your document that contains objects you draw. You can size move and change the objects on the Drawing Canvas as a group

67. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 67 Lesson 17 Summary You can draw shapes such as rectangles, ovals, and lines by using the Insert tab, Shapes command. There are six categories including lines, basic shapes, block arrows, flowchart, callouts, and stars and banners Click a shape to select it. To select multiple objects, hold down Shift and click each object, or use the Select Objects command on the Home tab to draw a box around the objects A selected shape has eight sizing handles. Drag a sizing handle to change a shape’s size. Move a shape by dragging it with four-pointed arrow. Drag the yellow diamond in a shape to change its contour Drag a shape’s green rotation handle to manually rotate the object. You can also flip an object horizontally or vertically or rotate it 90 degrees left or right

68. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 68 Lesson 17 Summary Use the Format AutoShape dialog box or the Drawing Tools Format tab to apply formatting to shapes, including fill color, line color, shadows, and 3-D effects After a shape is inserted in a document, you can change it to another shape by using the Change Shape command You can add text to a shape – the text you add becomes part of the shape Shapes can be placed on different layers of a document, such as in front of another shape or behind text. You can also group shapes into one object so they can be manipulated as a whole You can align shapes and distribute them evenly in a drawing. You can also align shapes in relation to each other or to the Drawing Canvas