1. Meetings LO: To develop an understand of the planning and participation in a meeting

2. What is an agenda?

3. The agenda can be used as a checklist to ensure that all information is covered and lets participants know what will be discussed if it's distributed before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions or decisions. provides a focus for the meeting

4. A good agenda would include elements such as: topics for discussion presenter or discussion leader for each topic time allotment for each topic provides an outline for the meeting (how long to spend on which topics)

6. Task one Create an agenda for a meeting. – The topic is your own choice – The meeting should be planned to be around thirty minutes long.

7. Agenda Part 2 LO: To identify uses and required parts of an agenda

8. Agenda – pt2 What is an agenda? What are the main elements of an agenda? How far in advance would give an agenda out? If at all, Explain. LO: To identify uses and required parts of an agenda

9. Agenda – pt2 Task 1 – Create an agenda based on your presentation you will be presenting with your other ICT teacher. Imagine it is an 30 min presentation with a Q+A session about your chosen subject. LO: To identify uses and required parts of an agenda

10. Agenda – pt2 Task 2 – Research 2 agendas, preferably one good and one you feel should be improved. Discuss:- – Target Audience – Purpose – Pro’s and con’s (with valid reasons) – Improvements LO: To identify uses and required parts of an agenda

11. Agenda – pt2 Plenary:- – Discuss in a group your findings Target Audience Purpose Pro’s and con’s (with valid reasons) Improvements LO: To identify uses and required parts of an agenda

12. Minutes LO: To be able to develop minutes from a meeting

13. What are minutes? LO: To be able to develop minutes from a meeting

14. Minutes are a written account of what transpired at a meeting LO: To be able to develop minutes from a meeting

15. Tips for writing your own minutes LO: To be able to develop minutes from a meeting

16. Tip One Ensure that all of the essential elements are noted, such as : – name of the organisation – date and time – Venue – name of the chair or facilitator – main topics – time of adjournment. LO: To be able to develop minutes from a meeting

17. Tip Two Prepare an outline based on the agenda ahead of time Leave plenty of white space for notes. By having the topics already written down, you can jump right on to a new topic without pause. LO: To be able to develop minutes from a meeting

18. Tip Three Prepare a list of expected attendees and check off the names as people enter the room. LO: To be able to develop minutes from a meeting

19. Tip Four Don't make the mistake of recording every single comment. Concentrate on getting the gist of the discussion and taking enough notes to summarise it later. Think in terms of: – issues discussed – major points raised – decisions taken. LO: To be able to develop minutes from a meeting

20. Tip Five Don't wait too long to type up the minutes, it will be much easier whilst your memory is fresh. LO: To be able to develop minutes from a meeting

21. Tasks Take a look at the ‘meeting minutes template’ In groups, prepare an agenda for a meeting about your summer holidays. – Each group member should come up with one topic Have a meeting taking shorthand notes as the meeting progresses Using the template write up the minutes of the meeting formally.