1. Valrie Minson, Melody Royster, Chelsea Dinsmore, University of Florida Shared Retention: Addressing library space needs while ensuring continued access to historically significant agricultural collections

3. Three Agricultural Publication Projects  ASERL: Collaborative Federal Depository Program  ASERL Journal Retention Project: Agriculture  Homeward Bound Publications  ASERL: Alabama, Florida, Georgia, Kentucky, Louisiana, (Maryland), Mississippi, NAL, North Carolina, South Carolina, Tennessee, Virginia

4. COOPERATIVE COLLECTION BUILDING AND CENTERS OF EXCELLENCE AMONG GOVERNMENT DEPOSITORY LIBRARIES FOR THE ASSOCIATION OF SOUTHEASTERN RESEARCH LIBRARIES ASERL: Collaborative Federal Depository Program Chelsea Dinsmore

5. CFDP Centers of Excellence Background  ASERL project funded by IMLS  Create specialized depository libraries  Spreads retrospective collecting across region  Voluntary participation  Promotes cataloging and coordinated collecting  Goal is to have two “complete” Federal depository collections across the ASERL region

6. Approach/Implementation  Select agencies  Created a baseline for a ‘complete’ collection  Review holdings against baseline  Distribute list of ‘needs’ on the disposition database  Catalog and digitize holdings

7. Disposition Database  Provides an automated alert system when a selective posts documents for offer.  Allows regionals to review items their selectives wish to dispose of  Separate Gap Analysis Database  Upload record sets for claimed agencies  Available reports: compiled list of documents for an agency OR titles not listed in their collections (needs list)

8. UF: Current Status  National Recovery Administration is complete and available online  Panama Canal Zone is nearing completion with regards to distributed materials, though some ‘grey’ materials are still in queue  Ag collection materials are identified and in process  Division of Seeds; Bureau of Animal Industry; Plant Quar.; etc.  NCLIS materials have been acquired in print and electronically.

9. COOPERATIVE JOURNAL RETENTION PROGRAM FOR THE ASSOCIATION OF SOUTHEASTERN RESEARCH LIBRARIES ASERL Journal Retention Project Valrie Minson Melody Royster

10. Cooperative Journal Retention Background  Track journal retention commitments in ASERL  Participation is voluntary. Requires letter of agreement from library dean to comply with policy outlined within the Cooperatively Retention Policy Agreement  Retention agreement is effect through December 31, 2035. Association of Southeastern Research Libraries. Retrieved 3/28/2014, from http://www.aserl.org/programs/j-retain/http://www.aserl.org/programs/j-retain/

11. List Development  Identify core titles identified from previous lists  Supplement with additional titles (CAB Abstracts, AGRICOLA, and Journal Citation Reports)  Identify excluded titles (Social Science, Psychological, and Vet Med)  Distributed and edited by ASERL librarians and NAL (identified true "core")

12. Claiming 12  UF claimed 80 titles  Sent to ASERL institutions for additional claiming  Additional claiming round of "orphan" titles  Add bibliographic information (titles, print ISSN and OCLC numbers) to Journal Retention and Needs Listing (JRNL) Tool

13. Journal Retention and Needs Listing Tool Journal Retention and Needs Listing LibGuide : http://guides.uflib.ufl.edu/jrnl

14. Next Steps  Verify their selected journal holdings  Report holdings and identify gaps, using JRNL  Store selected journal according to the Journal Retention Program Agreement

15. Homeward Bound: Agricultural Publications Project Valrie Minson Chelsea Dinsmore

16. Background  Utilize space and remove problematic compact shelving  Remove duplicates in storage or general collection  Return agricultural “State” publications to home institution

17. Approach/Implementation  Create list of publications  Separate by state  Communicate with library deans from other states  Address Florida publications  Is it a duplicate or does it have a digital copy?  Should it be digital?  Should it go in shared storage? Online Archives?  Additional questions about non-Florida publications:  Subject relevant?  Digital (if so, should we include in an online collection?)

18. Next Steps  Homeward Bound:  Measure large volume shipments  Withdraw items  Mail titles to home institution/state  Received strong interest in return of materials  Digitize:  Develop list of materials for digitization by Internet Archive  Address future Florida digitization needs  Future:  Identify how to address future incoming print  Assisted with discussions about the future of our online collections and preservation requirements