1. Welcome to…RAIN Presented by: the folks in RDA with today’s emcee, Dana Director Date: May 17, 2012 Research Administration Information Network

2. Agenda Intros Updates & timely information from the units: Dana Director RFDS RGC SPA RATE Export Controls ORIO Office of the VPR Research HR TTBD CRBO CTO Q & A RAIN: 05.17.2012 2

3. RFDS –Research Funding & Development Services RAIN: 05.17.2012 3

4. RFDS: Research Funding & Development Services This is a courtesy alert. 117 missing CareFusion IV pumps were recalled last year. Recently, these pumps have been found in several research areas. They had not been checked out of the Equipment Pool for that area Clinical Technology Services had no way of knowing where the devices were and therefore no way to alert research staff to the recall. If you have information about any such equipment, please contact Dennis Minsent, Director, Clinical Technology Services, (503) 494- 6095 or minsentd@ohsu.edu. minsentd@ohsu.edu So far, Dennis tells us that they have recovered a number of *other* devices, but not this particular device. Rachel Dresbeck 4 RAIN: 05.17.2012

5. What they look like 5 RAIN: 05.17.2012

6. Another view 6 RAIN: 05.17.2012

7. RFDS: Research Funding & Development Services Upgrades to SciVal Experts & Funding http://www.ohsu.edu/xd/research/administration/research-funding- development/index.cfm Rachel Dresbeck 7 RAIN: 05.17.2012

8. RGC –Research Grants & Contracts RAIN: 05.17.2012 8

9. RGC: Research Grants & Contracts RGC Staffing Announcement Grants & Contracts Manager position filled by Tim Rinner! Dana Director 9 RAIN: 05.17.2012

10. RGC: Research Grants & Contracts ePPQ Update Town Hall coming! Dana Director 10 RAIN: 05.17.2012

11. SPA –Sponsored Projects Administration RAIN: 05.17.2012 11

12. SPA: OHSU Sponsored Projects Administration Spring Tuition Exemptions $ 519,040.88 not posted in April 141 students 18 departments Merit Based Pay Feasibility Survey 122 responses Data suggests SPA staff is meeting workplace goals Departments find SPA staff helpful, but we aim to be more approachable! James Trotter 11 RAIN: 05.17.2012

13. SPA: OHSU Sponsored Projects Administration Survey Results (always/usually) Phone calls returned within two days: 92.5% Email responses within two days: 90.8% Responds to questions within two days: 89.0% Understands reason for request denial: 88.1% Is treated respectfully: 82.6% Provides adequate review time for FFRs: 88.4% Submits invoices on time: 91.6% James Trotter 12 RAIN: 05.17.2012

14. SPA: OHSU Sponsored Projects Administration Survey Results (Continued) Identifies and resolves account issues: 83.3% Communicates effectively: 76.6% Friendly/approachable: 86.5% Adaptive/flexible: 79.3% Hardworking/efficient: 86.0% Helpful: 77.9% Overall grants management ability: 86.1% Pleased to work with us: 83.8% Meets with departments: 62.6% James Trotter 13 RAIN: 05.17.2012

15. SPA: OHSU Sponsored Projects Administration Effort Statements Were due Tuesday, April 17 th, 2012 Please submit any outstanding forms Escalation Process Reminder (try to avoid this!) –5/22 email to Division Manager –5/31 email to Chair –6/14 email to Director/Dean James Trotter 14 RAIN: 05.17.2012

16. RATE –Research Administration Training & Education RAIN: 05.17.2012 16

17. Enrollment now open! June 19InfoEd July 26 RDA 101: Intro to Research Administration More information at RATE online: http://www.ohsu.edu/xd/research/administration/rate_courses.cfm RATE: Research Administration Training & Education Margaret Gardner RAIN: 05.17.2012 17

18. In the works: RATE Bridge A place for discussions, resources, course listings, and more! https://bridge.ohsu.edu/research/rate/SitePages/Home.aspx RATE: Research Administration Training & Education Margaret Gardner RAIN: 05.17.2012 18

19. Export Controls –OHSU Office of the Provost RAIN: 05.17.2012 19

20. Export Controls: OHSU Office of the Provost International Shipping Why do we need approval? Restricted Party Screening –By Federal Law ALL international recipients must be checked against: -Terrorist lists - Debarment - Drug trafficking -Loss of rights to do business in the USA Mark Peters 20 RAIN: 05.17.2012

21. Export Controls: OHSU Office of the Provost International Shipping (continued) Licensing of restricted technology –Many select/controlled agents need a license (everything needs a license!) –Technology, e.g. - lab equipment and supplies (very few things need a license) Quick review of form: www.ohsu.edu/exportwww.ohsu.edu/export Note: A detailed description is needed for the items/material being sent. “Lab samples” is not specific enough. Mark Peters 21 RAIN: 05.17.2012

22. ORIO –OHSU Research Integrity Office RAIN: 05.17.2012 22

23. ORIO: OHSU Research Integrity Office Integrity Week Report –Number of Town Hall Meetings: 4 –Information tables around campus: 6 –Number of trips on the tram: 47 –Percentage increase of cookie consumption by ORIO representatives staffing tables: 200% –Percent of integrity trivia questions answered correctly at information tables: 95% –Online availability of Town Hall PowerPoint presentations: 100% Ames Elliot 23 RAIN: 05.17.2012

24. ORIO: OHSU Research Integrity Office IRB Analyst Brown Bag Session Single IRB Review for studies conducted at both OHSU and the VA! Thursday, May 24 th 11:30 am to 12:30 pm CEI MacDonald Auditorium Ames Elliot 24 RAIN: 05.17.2012

25. ORIO: OHSU Research Integrity Office IACUC Updates More new policies coming including a number for West Campus (NHP in nature) – highlight: blood collection policy has been updated. IACUC Analyst Joanie Phillips is moving to West Campus. Edits are being made to the help sheets (How To). Be sure you are using the latest version. Odessa Reilly 25 RAIN: 05.17.2012

26. Wrap Up Q & A Next Meeting: June 21, 2012 9:30 AM Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the feedback form at: http://www.ohsu.edu/xd/research/administration/rain.cfm Everyone RAIN: 05.17.2012 26