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2.  DLW procures nearly 7000 items annually.  100% procurement through E-tendering.  All tenders are floated On-line on IREPS website. (www.ireps.gov.in)www.ireps.gov.in  Details of all purchase orders are published on DLW’s website (www.dlw.indianrailways.gov.in). 2

3.  Helpdesk for vendors – DLW’s website provides helpdesk numbers to resolve problems of vendors related to tender matters.  The IREPS website also provides helpdesk numbers to resolve issues related to procedure for obtaining digital signature and submission of offers against e- tendering.  To ensure more transparency and competitiveness, the concept of reverse auction has been started. 3

4.  All tender documents/drawings are uploaded on website.  Procedure order for placement of developmental order is uploaded on DLW’s/IREPSs’ websites.  Read the Eligibility Criteria and other Tender Conditions carefully and understand them well.  Provide information on all manufacturing and QA (Quality Assurance) facilities available with you. Provide information on your financial capability. Provide information on your experience in similar products. 4

5.  Deviations if any, should be indicated at appropriate place under Deviation Column.  Developmental Orders normally don’t attract LD in case of delayed supplies. However, unless you supply against old orders, new orders may not be placed.  Your rates must be competitive for getting a Developmental Order  Need to have close liaison with Design Deptt/RDSO until prototype is cleared. Payment will be released only after prototype clearance and supply as per PO’s terms 5

6.  For RDSO Controlled Items, prior clearance from RDSO is required.  In case of Developmental Tenders, submission of Earnest Money is a must.  There are set procedures for supply, submission of bills, passing of bills and getting payment. 6

7.  Facilities to MSE sources as per policy of Govt. of India is being given. The same can be seen in our uploaded tender condition.  Similarly, facilities to domestic manufacturers of electronic products as per policy of Govt. of India in this regard is also being ensured and are published on our website.  No Earnest Money / Security Deposit (Except safety Items) from approved Vendors. Bulk Quantity Orders on Approved Vendors. 7

8.  New SMS alert system on the completion of various activities related to PO, Supplies, etc.  Introduction of expeditious bill payment scheme.  Streamlining of internal procedure for expeditious decision on matters involving statutory variation of taxes & duties.  Acknowledgment of documents submitted in Depot towards payment claim etc.  Facility for On- line receipt of requests & despatch of Road permit to suppliers of other States. Details have been uploaded on website of DLW.  In future, digitally signed PO will be sent through Email. 8

9.  Ensure submission of offer against tenders in time.  Provide all information as asked for in tenders along with offer.  Must supply as per Production requirements.  Keep us informed on supply status. Please inform in advance, if not able to supply in time.  All supplies to be marked as specified in PO/ tender document for tracing and linking with orders. 9

10.  Supply of quality materials complying with ordered specification/drawing.  Provide necessary inspection certificates and other documents with supplies.  Rejected materials must be removed from DLW premises within specified time limit.  Timely settlement of warranty issues. 10

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