1. www.dmp.wa.gov.au/ResourcesSafety This PowerPoint has been produced for the public and is made available for non-commercial use (e.g. toolbox meetings, OHS discussions) subject to the condition that the PowerPoint file is not altered without permission from Resources Safety. For resources, information or clarification, please contact: RSDComms@dmp.wa.gov.au or visit www.dmp.wa.gov.au/ResourcesSafety Please read this before using presentation

2. www.dmp.wa.gov.au/ResourcesSafety Safety Regulation System (SRS) Mine Safety Information Session www.dmp.wa.gov.au/ResourcesSafety

3. What will be covered in this session What are we going to cover today? Overview of SRS (current and future functionality) Registration and access Quarterly user access reviews Notifications – notifiable incidents, injuries, monthly status reporting Communications and task management – including related communications Compliance requirements for Levy reporting Publications searching Approvals – Project Management Plan & Radiation Management Plan Online help 3

4. www.dmp.wa.gov.au/ResourcesSafety Monthly status Radiation Management Plan (Exploration) Injuries Contaminate sampling Mines Safety and Inspection Levy Project Management Plan Notifiable Incidents Company site noise information Audits Certificates issued Notices Investigations Current functionality Under development Future functionality 4 SHReps election notifications Registered officers and samplers Site Visit Records

5. www.dmp.wa.gov.au/ResourcesSafety Registration Two ways to register for SRS 1.Online at www.dmp.wa.gov.au – you may request access to any of our systems including SRSwww.dmp.wa.gov.au 2.Via an industry company administrator – Administrators can view current roles for their company/site, register new users and manage user roles 5

6. www.dmp.wa.gov.au/ResourcesSafety Registration via DMP website Go to www.dmp.wa.gov.auwww.dmp.wa.gov.au 6 Click on ‘Register an Account’

7. www.dmp.wa.gov.au/ResourcesSafety Register and manage users by company administrator 7 Select Administration and “Register Company User” Enter persons details and click “Register” Add security roles You can only add representative and admin roles for security roles you are admin for You can only have a maximum of three admins per role Use same process to “Manage Company Users”.

8. www.dmp.wa.gov.au/ResourcesSafety Managing roles 8

9. www.dmp.wa.gov.au/ResourcesSafety User access review Undertake regular ‘security housekeeping’ to ensure only appropriate users have access to company information An Alert is sent to company administrators every three months Complete review within one week (five business days) Only one Administrator need carry out the review Reminder will be sent if review not done 9

10. www.dmp.wa.gov.au/ResourcesSafety How to complete a user access review 10

11. www.dmp.wa.gov.au/ResourcesSafety How to complete a user access review (continued) 11

12. www.dmp.wa.gov.au/ResourcesSafety SRS – Home screen 12

13. www.dmp.wa.gov.au/ResourcesSafety Notifications – Summary screen 13

14. www.dmp.wa.gov.au/ResourcesSafety Lodging a Notification 14 Save, Save and Close, Delete, Open in review tab and spell check buttons along the top. Wizard steps indicate complete or incomplete steps.

15. www.dmp.wa.gov.au/ResourcesSafety Notifications – Monthly status report Submit notifications within 15 days after end of calendar month being reported –Mines Safety and Inspection Regulations 1995, r. 3.42 –Mines Safety and Inspection Levy Regulations 2010, r. 32 Details employment statistics – such as number of employees, employee hours, employee status and contractors Information used to: –determine industry performance data for injuries (alternative duties, lost time and number of employees onsite) –analyse performance trends –calculate mines safety levy To start a monthly status report select area and report from notifications sub-system. 15

16. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 1: Reporting details 16

17. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 2: Employment status 17

18. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 3: Carry over injuries 18

19. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 4: Levy hours 19

20. www.dmp.wa.gov.au/ResourcesSafety Levy changes 1 July 2014 r. 3 definition of worker has been changed Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements). r. 31(2) has been replaced The principal employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified. 20

21. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 5: Other information 21

22. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 6: Review 22

23. www.dmp.wa.gov.au/ResourcesSafety Monthly status – Step 6: Review (additional information) Symbols shown against each wizard step indicates whether information entered is sufficient and correct. If there are no errors proceed to the next step and click submit. 23

24. www.dmp.wa.gov.au/ResourcesSafety Notifications – Injury Mining injury notification should be submitted as required under s.76 and r. 3.41: –Injuries to be reported where the accident results in a disabling injury [lost time(L), alternative/restrictive/light duties (A)] –Notification should be completed by the end of accident month and submitted within two weeks of following month –Where injury occurs at end of month, and initial start date for work status is in following month, notification to be submitted at the end of this month Details of type of injury and its effect on work status Information is used to: –determine industry performance data for injuries –analyse accident trends and alert industry 24

25. www.dmp.wa.gov.au/ResourcesSafety Injury notification – Reporting details 25

26. www.dmp.wa.gov.au/ResourcesSafety Notifications – Notifiable incident Occurrence form acts as immediate notification for reporting accidents and incidents s.76, 78 and 79 r. 6.36 Vital information on the type of incident Information used to: –determine industry performance data for injuries –assist in investigations –analyse incident trends and alert industry 26

27. www.dmp.wa.gov.au/ResourcesSafety Notifications – Notifiable incident Created in the same way as Monthly Status and Injury Notifications 27

28. www.dmp.wa.gov.au/ResourcesSafety Notifications – Lodge notifiable incident Each incident type is defined by regulations Type 14 – potentially serious occurrences is where there is no injury or harm and occurrence is not defined by any of the other types 28

29. www.dmp.wa.gov.au/ResourcesSafety Notifications – Status and search 29

30. www.dmp.wa.gov.au/ResourcesSafety Notifications – Search 30

31. www.dmp.wa.gov.au/ResourcesSafety Related communications and tasks Related communications and task management system allows communication between Department and industry via SRS Easy tracking of queries and information with prompt response Eliminates need to send to specific individual in Department who may not be immediately available Once a communication is sent, it is added to ‘Related Communication’ section of notification Communications may be viewed from: –Outlook –‘Home – Alert or Tasks’ screen within SRS –‘Related Communication’ section of notification 31

32. www.dmp.wa.gov.au/ResourcesSafety Related communication 32

33. www.dmp.wa.gov.au/ResourcesSafety Responding to communication If you have initiated query communication you will need to mark task as complete once you are satisfied with response 33

34. www.dmp.wa.gov.au/ResourcesSafety Alerts, tasks and drafts Top five alerts, ‘to-do’ tasks (most recent) and drafts displayed towards the top of home page To view more alerts, tasks or drafts click on ‘View all’ in relevant tab 34

35. www.dmp.wa.gov.au/ResourcesSafety Task summary 35.

36. www.dmp.wa.gov.au/ResourcesSafety Approvals – Project Management Plan (PMP) A Principal employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured in writing (s. 42(3)) Approval request is completed online and submitted to District Inspector where project is located PMPs are required for: –New Operation –Major Expansion / Change to Existing Operation PMP provides information on the actual project (e.g. name of company and site, geology, facilities, project overview) 36

37. www.dmp.wa.gov.au/ResourcesSafety Approvals – Project Management Plan (PMP) (continued) A PMP cannot be amended once approved. Any changes need to be completed via a new submission (original can be copied to facilitate submission). 37

38. www.dmp.wa.gov.au/ResourcesSafety Approvals – PMP new submission 38

39. www.dmp.wa.gov.au/ResourcesSafety Approvals – PMP new submission (continued) 39

40. www.dmp.wa.gov.au/ResourcesSafety Approvals – Radiation Management Plan (RMP) 40 Application for New Operation Major Expansion / Change to Existing Operation Renewal

41. www.dmp.wa.gov.au/ResourcesSafety Approvals – RMP new submission 41

42. www.dmp.wa.gov.au/ResourcesSafety SRS online help 42

43. www.dmp.wa.gov.au/ResourcesSafety Stay informed! Sign up to receive weekly news about: Recent publications Resource safety alerts Events What’s happening at Resources Safety  www.dmp.wa.gov.au/ResourcesSafety Queries about presentation content?  SRSManager@dmp.wa.gov.au 43