1. Federal Reporting Issues Sean Millard Sean.millard@fldoe.org

2. Presentation Purposes Review mandatory federal data collections Review data reporting challenges Provide best practices for reporting accurate data

3. Mandatory Federal Data Collections EDFacts: largest federal education data collection – 222 data groups – Feeds several other federal data collections, esp. Common Core of Data (CCD) Consolidated State Performance Report (CSPR), Gun Free Schools Report (GFSR) – Annual collection cycle Civil Rights Data Collection (CRDC) – Biennial collection cycle

4. Mandatory Federal Collection, cont. School Improvement Grants (SIG) – New for 1011 State Fiscal Stabilization Funds (SFSF) – new for 1011

5. EDFacts & CCD EDFacts generates Federal (NCES) School IDs, which is done instantaneously now. All CCD data are populated with EDFacts data

6. EDFacts, continued EDFacts data are edited on submission and edited by CCD on the back-end in written correspondences: – Year-to-year comparisons of membership (by grade & race), graduates, dropouts, etc. – Significant changes must be explained & sometimes requires communicating with districts Important school directory edit rules: – Each school (active, future, etc.) must have a unique physical address & name – A school can be reported as Future for a maximum of two years

7. CRDC 71 data groups; all data disaggregated by CR categories: race, sex, disability, LEP. 9 EDFacts data groups populate 0910 CRDC, e.g., Student Membership – IDEA students by Environment, Age – Graduates

8. CRDC, continued New CRDC data groups added to 1112 database: – Students reported to have been Bullied or Harassed (Federal/State Indicator format) – Restraint or Seclusion (Student Discipline format) – School-Related Arrest (Federal/State Indicator format) – Expulsion due to Zero-Tolerance Policy (Student Discipline format)

9. SIG & SFSF, 1011 SIG – 10 new data groups – Intervention type, school year minutes, increased learning time – reported via custom web application SFSF – 8 new data groups – Teacher & principal evaluation – reported on Survey 3 Staff Payroll format, Survey 5 Fiscal Year Salaries – charter school closure reason FLDOE contacts: SIG : Elan Pace, Brittney Rucker, Latrell Edwards SFSF contacts: Kathy Hebda

10. CSPR CSPR = NCLB data, Title I – VI. 183 Sections/Questions; 83 populated with EDFacts data. Accurate data requires close coordination with FLDOE NCLB & EIAS Bureaus

11. Gun Free Schools Report (GFSR) All GFSR data is populated by EDFacts data. GFSR data: – Discipline Type, e.g., Expulsions, Modified Expulsion, Other – Firearm Type: Rifle, Handgun/Shotgun, Multiple, Other Reporting Accurate data: – SESIR: Weapon Type, Weapon Related, Weapon Description, – Discipline: Weapon Use, Discipline Code – Student Demo: Matching record

12. Federal Collections on the Web EDFacts: http://www2.ed.gov/about/inits/ed/edfacts/index.html http://www2.ed.gov/about/inits/ed/edfacts/index.html CCD: http://nces.ed.gov/ccd/ http://nces.ed.gov/ccd/ CSPR: http://www2.ed.gov/admins/lead/account/consolidated/index.html http://www2.ed.gov/admins/lead/account/consolidated/index.html CRDC: http://ocrdata.ed.gov/Default.aspx http://ocrdata.ed.gov/Default.aspx GFSR: http://www2.ed.gov/about/reports/annual/gfsa/index.htmlhttp://www2.ed.gov/about/reports/annual/gfsa/index.html