1. ACADEMIC RESEARCH SYSTEMS November 11, 201311 MyResearch @ UCSF MyResearch 101 Powered by Presented by warren.steele@ucsf.eduwarren.steele@ucsf.edu 415-476-9830 ITS - Academic Research Systems Contact ITS Help Desk 514-4100 email its-arssupport@ucsf.eduits-arssupport@ucsf.edu

2. ACADEMIC RESEARCH SYSTEMS November 11, 201322 Academic Research System (ARS) Services MyResearch –Secure, HIPAA compliant web-based environment for the storage, sharing, and analysis of PHI and RHI. Research Electronic Data Capture (REDCap). –Secure, HIPAA compliant web-based system for research surveys and databases Clinical Data Research Consulting Services. –The extraction of data from the UCSF Medical Center APeX EMR –The extraction of data from the SFGH Lifetime Clinical Record

3. ACADEMIC RESEARCH SYSTEMS November 11, 201333 MyResearch Objectives What we will be covering today: MyResearch – Why was MyResearch created? Cloud Computing MyResearch Overview Starting a MyResearch Session

4. ACADEMIC RESEARCH SYSTEMS November 11, 201344 MyResearch Objectives – Cont’d What we will be covering today: MyResearch Tools and Applications File Transfer Tool SharePoint Cohort Selection Tool

5. ACADEMIC RESEARCH SYSTEMS November 11, 201355 MyResearch Objectives – Cont’d What we will be covering today: UC ReX Data Explorer Tool Printing from MyResearch Setting Folder Permissions

6. ACADEMIC RESEARCH SYSTEMS November 11, 201366 Why was MyResearch created? Conceived and developed here at UCSF after repeated thefts of research computers and laptops not properly encrypted, and frequently containing patient and other sensitive data and information. Developed to serve as a powerful, yet convenient, collaborative, and affordable tool to facilitate the research process for UCSF investigators, their research teams and non-UCSF collaborators.

7. ACADEMIC RESEARCH SYSTEMS November 11, 201377 What is Cloud Computing? Cloud Computing is the practice of using a network of remote servers hosted on the Internet to store, manage, and process data, rather than using a local server or personal computer (PC). Your Local Computer Remote Network Server

8. ACADEMIC RESEARCH SYSTEMS November 11, 201388 How MyResearch Uses Cloud Computing  MyResearch contains: o File Management Tool = A HIPAA compliant Virtual Desktop o File Transfer Tool = Upload or transfer your files from your personal desktop to MyResearch o SharePoint = A Microsoft web application for web content/document management Your Local Computer MyResearch.ucsf.edu (The Cloud) (The Cloud within the cloud) Your Virtual Desktop

9. ACADEMIC RESEARCH SYSTEMS November 11, 201399 What is MyResearch? MyResearch is a complete virtual desktop. Applications such as MS Office Suite 2010, SAS, STATA, SPSS, and other research tools are included, with frequent updates. The Computer folders are used to create/move folders and files within the MyResearch environment (formally the File Management Tool). Web-based MS SharePoint enables collaboration.

10. ACADEMIC RESEARCH SYSTEMS November 11, 201310 What is MyResearch? The File Transfer Tool enables local data files to be uploaded to MyResearch; there is no need to store any sensitive data on your local desk- or laptop anymore. MyResearch is available to PC, Mac and Linux users and can be accessed remotely with a Campus username and password. It can be used on hand-held devices such as tablets and iPhones. MyResearch is free of charge.

11. ACADEMIC RESEARCH SYSTEMS November 11, 201311 Starting a MyResearch Session You will need to Install the VMware View Client : Visit this link https://myresearch.ucsf.edu/try-new-myresearch-client and click on “VMware View Client Install for detailed instructionshttps://myresearch.ucsf.edu/try-new-myresearch-client

12. ACADEMIC RESEARCH SYSTEMS November 11, 201312 MyResearch Tools & Applications 1 Tools Portal 2 Shared Drive(s) 1 Tools Portal 2 Shared Drive(s) 0 Your Virtual desktop. The Tools Portal (the window on the left) is usually open and maximized when you first sign in. If not, open the Tools Portal by clicking on the IE icon on the bottom tool bar. To find existing, uploaded data, click the Windows Explorer icon, then click Computer. Shared data will be in a shared drive, personal data will be in Documents.

13. ACADEMIC RESEARCH SYSTEMS November 11, 201313 Upload Documents using the File Transfer Tool Visit this web address https://myresearch.ucsf.edu/try-new-myresearch-clienthttps://myresearch.ucsf.edu/try-new-myresearch-client 1.Select “UCSF users” or “non-UCSF users” to open the File Transfer Tool. 2.Enter the same username and password you used to sign into MyResearch. Temporary work-around

14. ACADEMIC RESEARCH SYSTEMS November 11, 201314 File Transfer Tool The File Transfer Tool A B A is your local computer B is your MyResearch site shared drives Double click your folders to open them first, then drag and drop files/folders from one environment to the other.

15. ACADEMIC RESEARCH SYSTEMS November 11, 201315 Collaborating with SharePoint In your Tools Portal window, click the SharePoint icon

16. ACADEMIC RESEARCH SYSTEMS November 11, 201316November 4, 201316 Network Drives and SharePoint Read/Write No Specialized Permissions Read/Write No Specialized Permissions

17. ACADEMIC RESEARCH SYSTEMS November 11, 201317 SharePoint To locate an existing SharePoint files, click on your project tab, then click Data, select your file from the list.

18. ACADEMIC RESEARCH SYSTEMS November 11, 201318 SharePoint – Cont’d To upload files to SharePoint, click on Add document at the bottom of the screen Click the Browse… button, then choose your file from your shared drive(s)

19. ACADEMIC RESEARCH SYSTEMS November 11, 201319 Cohort Selection Tool Click on the Cohort Selection Tool icon on your Tools Portal

20. ACADEMIC RESEARCH SYSTEMS November 11, 201320 Cohort Selection Tool – Cont’d The Cohort Selection Tool enables researchers to query the Integrated Data Repository (IDR). The IDR currently contains a de-identified copy of the UCSF Medical Center UCare database and the UCSF School of Dentistry Dental Clinic database. By utilizing this tool to explore the patient populations contained in these data sources, researchers can test hypotheses and identify potential cohorts.

21. ACADEMIC RESEARCH SYSTEMS November 11, 201321November 4, 201321 Cohort Selection Tool – Cont’d

22. ACADEMIC RESEARCH SYSTEMS November 11, 201322 Cohort Selection Tool – Cont’d A. Find your search criteria B. Drag and drop your search criteria into the Query Tool C. Previous Queries D. Query results AB CD

23. ACADEMIC RESEARCH SYSTEMS November 11, 201323 The UC ReX Data Explorer enables researchers to search 12 million de-identified patient records from the 5 UC medical centers with one query. Contains complete National Institutes of Health (NIH) targeted Enrollment Tables by providing counts of eligible patients by gender, race and ethnicity. Increases cohort identification for the study of rare disease, expanded your study from a single to a multi-site proposal and helps you obtain coordinated data provisioning support through UC ReX. UC ReX Data Explorer Tool

24. ACADEMIC RESEARCH SYSTEMS November 11, 201324 Click on the UC ReX Data Explorer icon on your Tools Portal UC ReX Data Explorer Tool – Cont’d

25. ACADEMIC RESEARCH SYSTEMS November 11, 201325November 4, 201325 UC ReX Data Explorer Tool – Cont’d

26. ACADEMIC RESEARCH SYSTEMS November 11, 201326November 4, 201326 UC ReX Data Explorer Tool – Cont’d

27. ACADEMIC RESEARCH SYSTEMS November 11, 201327November 4, 201327 UC ReX Data Explorer Tool – Cont’d A B C D

28. ACADEMIC RESEARCH SYSTEMS November 11, 201328 Printing from MyResearch 3.Name and save the document. 1.Print as you normally print a document. 2.Select Adobe from your Printer options.

29. ACADEMIC RESEARCH SYSTEMS November 11, 201329 Printing from MyResearch – Cont’d Your document is converted to a PDF file and displayed in a tab in the browser you used to connect to MyResearch. From there, you can print it to any printer you have access to from your desktop.

30. ACADEMIC RESEARCH SYSTEMS November 11, 201330 Setting Folder Permissions 1.Access MyResearch. 2.Click the File Management Tool link.

31. ACADEMIC RESEARCH SYSTEMS November 11, 201331 Setting Folder Permissions – Cont’d MyResearch opens two windows, My Computer and My Documents. We will use the My computer window.

32. ACADEMIC RESEARCH SYSTEMS November 11, 201332 3.Locate and open the appropriate shared drive. 4.Right-click on the appropriate folder. 5.Select Properties. Setting Folder Permissions – Cont’d

33. ACADEMIC RESEARCH SYSTEMS November 11, 201333 6.Select the Security tab. 7.Click the Advanced button. MyResearch opens the Properties window. Setting Folder Permissions – Cont’d

34. ACADEMIC RESEARCH SYSTEMS November 11, 201334 8.Uncheck the Allow inheritable permissions checkbox. There are permissions already listed. I will remove these to illustrate how to add users and grant Permission. Setting Folder Permissions – Cont’d

35. ACADEMIC RESEARCH SYSTEMS November 11, 201335 9.Click the Copy button. MyResearch displays the Security window. Setting Folder Permissions – Cont’d

36. ACADEMIC RESEARCH SYSTEMS November 11, 201336 10.Click the Apply button. 11.Click the OK button. MyResearch displays the Security window. Setting Folder Permissions – Cont’d

37. ACADEMIC RESEARCH SYSTEMS November 11, 201337 Group or user names field after all but the SGDAdmins (SGDAdmins) group have been removed. Group/User Names ListedGroup/User Names Removed Setting Folder Permissions – Cont’d

38. ACADEMIC RESEARCH SYSTEMS November 11, 201338 12.Add the appropriate people, you should always add yourself first. The correct format is the appropriate domain, forward slash and the person’s user name, NOT their real name. Example: campus\wsteele 13.Click the Check Names button. Setting Folder Permissions – Cont’d

39. ACADEMIC RESEARCH SYSTEMS November 11, 201339 14.Selecting the Full Control option allows a person to do just about anything: Read Write Delete 15.Click the Check Names button. Setting Folder Permissions – Cont’d

40. ACADEMIC RESEARCH SYSTEMS November 11, 201340 16.Add additional users following the same name search format (appropriate domain, forward slash and the person’s user name, NOT their real name). If you find multiple names, be sure to select the appropriate name, click the OK button. Setting Folder Permissions – Cont’d

41. ACADEMIC RESEARCH SYSTEMS November 11, 201341 In this example, the new user who was added will only have the Permissions automatically selected. 17.Click the Apply button to assign the Permissions. 18.After you have entered all the users you want to add to the folder, click the OK button to save and close the folder. Setting Folder Permissions – Cont’d

42. ACADEMIC RESEARCH SYSTEMS November 11, 201342 When you select a folder for which you do not have permission, MyResearch displays this warning message. Setting Folder Permissions – Cont’d

43. ACADEMIC RESEARCH SYSTEMS November 11, 201343 Additional Help and Resources Contact the ARS Team with any comments or questions ITS-ARSsupport@ucsf.edu

44. ACADEMIC RESEARCH SYSTEMS November 11, 201344 Additional Help and Resources The REDCap Consortium website including demonstration/tutorial videos and the REDCap Shared Library are available at => http://www.project-redcap.org/ Submit an online request form for a new REDCap user account at => https://ucsf.service-now.com/ess/order_accounts.do Assistance with technical issues while using REDCap, please contact ITS-ARSsupport@ucsf.edu ITS Help Desk 415-514-4100