1. Slide 1 6-Nov-98PHOBOS Review: Cost & Schedule Cost & Schedule S. Steadman, MIT PHOBOS Cost & Schedule Review Technical Advisory Committee BNL November 6, 1998

2. Slide 2 6-Nov-98PHOBOS Review: Cost & Schedule Outline l Financial status and WBS variance »Project cost estimates and schedule »Milestone performance »Institutional funding l Schedule for major procurements l Critical path items l Contingency l Completion of 2nd arm l Summary

3. Slide 3 6-Nov-98PHOBOS Review: Cost & Schedule Cost Status: Overview l Management plan completed 4/96, approved 8/96 l Last Cost & Schedule review 6/97 l Estimated Project Cost now $7.84M (1% increase from 6/97) l Cost to date: $5.01M (64% of EPC) l RHIC funded PO commitments of $982K (13% of EPC) l Contingency of $276K for remaining cost of $1.31M (21%) l Funding source: Polish$1.43M18% Taiwan.21M RHIC 6.15M 76%NSF.33 $8.13M

4. Slide 4 6-Nov-98PHOBOS Review: Cost & Schedule Cost Status: RHIC Funding l RHIC funds allocated through FY98: $4.71M (77% of available RHIC funding). l RHIC funds spent: $3.58M (58%) l PO commitments: $0.98M (16%) l Balance available: $1.59M (26%)

5. Slide 5 6-Nov-98PHOBOS Review: Cost & Schedule Funding Profile RHIC Funding (K$) FY94300 FY95250 FY96650 FY971,184 FY982,323 FY991,443 Total6,150

6. Slide 6 6-Nov-98PHOBOS Review: Cost & Schedule Schedule Status: Overview l Magnet delivered to BNL l Si spectrometer modules in full production l Si multiplicity/vertex detectors complete by 3/99 l Time of flight on schedule; ready 6/99 l Trigger counters in production; ready 4/99 l Electronic readout has had some delays in FEC development, but prototype now under test. All other parts requiring major design are also in prototype stage. l Zero-suppression/DAQ will be ready on time l Mechanical structures almost complete

7. Slide 7 6-Nov-98PHOBOS Review: Cost & Schedule Milestone Performance MilestoneWBS 6/97as of 10/98 Ordering magnet7/9711/97 Full chain software on simulated data10/97 10/97 Prototype DAQ system11/979/98 Testing of pipeline chips begins5/98 Change to: Begin testing front end controller10/98 Complete fab. of spectrometer sensors3/9811/98 Pre-amp chips fab. and tested5/989/98 Begin shipping detectors to BNL1/991/99 Ready for beam8/999/99

8. Slide 8 6-Nov-98PHOBOS Review: Cost & Schedule Project Progress

9. Slide 9 6-Nov-98PHOBOS Review: Cost & Schedule Project progress by subsystem Values in K$ However, note descoping to 1 arm!

10. Slide 10 6-Nov-98PHOBOS Review: Cost & Schedule Institutional funding l Contracts with all institutions in place: Maryland last contract to be signed l Yale terminated with Steve Manly moving to Rochester

11. Slide 11 6-Nov-98PHOBOS Review: Cost & Schedule Major Procurements (>$100K) l VA readout chips ($169K; IDE AS) delivered 9/98 l TOF phototubes/bases/shields ($153K; Hamamatsu) delivered 9/98 l Magnet ($228K;Danfysik): delivered to BNL this week l Si sensor production ($498K;NCU) for arm 1 complete 11/98 l Beam pipe: ($307K; Electrofusion) 3/98-4/99 l Trigger and TOF electronics ($189K; LeCroy) 9/98-1/99 l Front-end controllers ($145K) 1/99-3/99

12. Slide 12 6-Nov-98PHOBOS Review: Cost & Schedule Critical path items l Utilities must be ready for magnet hookup and mapping or serious delay in detector installation will result l Must begin production of FEC’s by 1/99 in order to have them all tested by 5/99 and ready for installation

13. Slide 13 6-Nov-98PHOBOS Review: Cost & Schedule Contingency l Value of $276K now at 21% of balance of cost for uncommitted expenses. l Estimates for outside vendors are firm, based on quotations. l Uncertainty in electronics cost essentially in estimate for time to assemble modules and to debug front-end controllers. l Some uncertainty in installation costs.

14. Slide 14 6-Nov-98PHOBOS Review: Cost & Schedule Completion of 2nd arm l Total cost for parts and assembly of arm 2 is $414K, of which $100K is for custom parts which is in WBS. l Mechanical parts completed with Polish funds and Si sensors produced with Taiwan funds. l Completion of spectrometer arm 2 will depend on use of any remaining contingency and new funding. This includes commercially available parts and assembly: VA readout chips (IDE AS) $99K Vendor interaction and oversight 15K Assembly and test of detector modules (1.5 FTE-year)165K Additional zero-suppression (Mercury) modules 35K Total $314K

15. Slide 15 6-Nov-98PHOBOS Review: Cost & Schedule Summary l All systems in prototype or production phase. l Total estimated project cost is within budget and completion by RHIC turnon is within schedule. l Completion of spectrometer arm 2 will depend on use of contingency and new funding. l Most major procurements complete. l Magnet must be installed and mapped on time or detector installation will be seriously delayed. l PHOBOS looking forward to physics running on day 1.