1. Data management, data sharing and the activities of the UKDA Managing research data well workshop London, 30 June 2009 Manchester, 1 July 2009

2. Data sharing digital data easily stored, disseminated, made accessible publicly funded research data to be accessible and shared (OECD) UK Research Councils & other funders data sharing policies: –ESRC, NERC, BA contractually require researchers to offer research data to designated data centres e.g. UKDA, NERC data centres –BBSRC, MRC, Wellcome Trust have data policies that encourage researchers to share research data, and plan data management and sharing institutions share research data to increase impact and visibility of research journals increasingly require data sharing

3. Why share data? encourage scientific enquiry and debate enable scrutiny of research outcomes facilitate research beyond scope of original research new collaborations between data users and data creators reduce cost of duplicating data collection resources for education and training direct credit to researcher as research output in own right increase impact and visibility of research

4. How to share research data store in institutional repository data submissions to journals –e.g. Nature, BMJ deposit in specialist data centre, data archive or data bank; dedicated to archiving, preserving and disseminating digital data –e.g. UKDA, NERC data centres, European Bioinformatics Institute, Timescapes via organisations or projects websites –e.g. ONS, British Museum, living archives informally, on peer-to-peer basis

5. Data management essential for data sharing essential for quality research funders may require data management planning in research applications records management ensure long-term usability

6. UKDA data collection official agencies - mainly central government survey data individual academics - research grants (ESRC and BA funded) –share data for ESRC through Economic and Social Data Service (ESDS) market research agencies public records and historical sources qualitative, quantitative and cross-disciplinary data international statistical time series historical data access to international data via links with other data archives worldwide

7. UKDA data expertise data ingest and acquisition process data, quality control, legal control provide easy access to data: download and browsing user guides and documentation data catalogue for data discovery disseminate and enhance data for research and teaching preserve data using up-to-date curation systems provide data safeguards when needed support for researchers, data creators and data users international links and expertise –e.g. CESSDA (Council of European Social Science Data Archives)

8. Workshop programme today Data management modules covered today: data quality control, data formats and preservation, versioning and authenticity, data storage data security and controlling access describing and documenting data data copyright, rights management and the use of existing data sources

9. Further UKDA guidance on Managing and Sharing Data www.data-archive.ac.uk/sharing datasharing@essex.ac.uk

10. Resources Biotechnology and Biological Sciences Research Council (2007). Data sharing policy. http://www.bbsrc.ac.uk/publications/policy/data_sharing_policy.pdf http://www.bbsrc.ac.uk/publications/policy/data_sharing_policy.pdf British Academy (2008). Conditions of Award. http://www.britac.ac.uk/form/condits.cfmhttp://www.britac.ac.uk/form/condits.cfm Digital Curation Centre (2009). Curation policies of UK Funding Bodies. www.dcc.ac.uk/resource/curation-policieswww.dcc.ac.uk/resource/curation-policies Economic and Social Research Council (2000). Data Policy. http://www.esrcsocietytoday.ac.uk/ESRCInfoCentre/Images/DataPolicy2000_tcm6-12051.pdf http://www.esrcsocietytoday.ac.uk/ESRCInfoCentre/Images/DataPolicy2000_tcm6-12051.pdf Medical Research Council (2009). MRC policy on data sharing and preservation. http://www.mrc.ac.uk/Ourresearch/Ethicsresearchguidance/Datasharinginitiative/Policy/index.htm http://www.mrc.ac.uk/Ourresearch/Ethicsresearchguidance/Datasharinginitiative/Policy/index.htm Natural Environment Research Council (2002). NERC Data Policy. http://www.nerc.ac.uk/research/sites/data/policy.asp http://www.nerc.ac.uk/research/sites/data/policy.asp Organisation for Economic Co-operation and Development (2007). OECD Principles and Guidelines for Access to Research Data from Public Funding. http://www.oecd.org/dataoecd/9/61/38500813.pdfhttp://www.oecd.org/dataoecd/9/61/38500813.pdf UK Data Archive (2008). UK Data Archive Preservation Policy. http://www.data- archive.ac.uk/news/publications/UKDAPreservationPolicy0308.pdfhttp://www.data- archive.ac.uk/news/publications/UKDAPreservationPolicy0308.pdf UK Data Archive (2009). Manage and Share Data. http://www.data-archive.ac.uk/sharing/http://www.data-archive.ac.uk/sharing/ Wellcome Trust (2009). Policy on data management and sharing. http://www.wellcome.ac.uk/About-us/Policy/Policy- and-position-statements/WTX035043.htmhttp://www.wellcome.ac.uk/About-us/Policy/Policy- and-position-statements/WTX035043.htm See: http://www.data-archive.ac.uk/sharing/furthershare.asphttp://www.data-archive.ac.uk/sharing/furthershare.asp