1. Policies and Procedures Related to Student Issues Christine Reed Davis, Dean of Students Larry Gourdine, Assistant Dean of Students July 9, 2015 New Chair/Administrator Orientation

2. Dean of Students Office Who are we, and what do we do?

3. Noble Niner

4. How We Can Help Faculty

5. FEDERAL POLICIES

6. Family Educational Rights and Privacy Act (FERPA) - Federal legislation in place since 1974 - Protects student educational records as private: *Grades/Academic Progress*Financial Aid *Student Accounts*Conduct Records -Information cannot be released without written consent of student unless: *legitimate educational need to know *tax dependency *health and safety issue Federal Policies

7. Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act - Federal legislation in place since 1990 - Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses - Annual Campus Security Report published October 1 st - Failure to report crimes can result in hefty fines from the federal government Federal Policies

8. VAWA SVE Title IX/ Violence Against Women Act (VAWA)/ Campus Sexual Violence Elimination (SaVE) Act - Dean of Students Office (DSO) helps support these efforts related to: *sexual assault *domestic violence *dating violence *stalking - serves intake role providing students with information about resources, accommodations, and options within University processes Federal Policies

9. UNIVERSITY POLICIES

10. Code of Student Responsibility - University Policy 406 - Applies to every student who has accepted admission - Governs student behavioral conduct inside and outside of classroom - Can be applied to off campus behavior - Overseen by Office of Student Conduct - Behaviors reported via online submission: * incidentreport.uncc.edu * by University Police, faculty, staff, other students - Attorney/Non-Attorney Advocate rights - Records protected by FERPA University Policies

11. Code of Academic Integrity - University Policy 407 - Governs academic coursework - Overseen by Academic Affairs *Bruce Long, Chair of Academic Integrity Board - Record keeping maintained by Dean of Students Office *faculty contact DSO to inquire about priors - Adjudication options: * Settlement Form * Academic Integrity Board University Policies

12. UNIVERSITY PROCEDURES

13. Campus Behavioral Intervention Team - “Niner Care Team” - Multi-divisional committee to address behaviors of concern and develop intervention plans *Dean of Students Office *Legal Affairs *Police and Public Safety *Counseling Center *Human Resources *Academic Affairs - Involuntary Protective Withdrawal Policy - Report an incident via incidentreport.uncc.edu or calling DSO or PPS -Website resource: ninercare.uncc.edu University Procedures

14. Withdrawal for Extenuating Circumstances - WE policy for undergraduates effective Fall 2014 - Limits a student’s self withdrawal to 16 credit hours during entire academic career - DSO manages current term WE requests: *makes decision for entire course load WE *collects information single course WE requests and refers to academic college via academic petition - Academic colleges manage WE decisions for: *retroactive requests (posted grades or prior term) *withdrawing from some courses but keeping others - Extenuating circumstances: *medical crisis*psychological crisis *personal crisis *military orders University Procedures

15. Requesting Academic Accommodations - Students may seek assistance from DSO - Students must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing academic accommodations - Faculty members are the ultimate decision makers regarding whether or not to grant accommodations - Review by DSO is not required! *Faculty have authority to make accommodations without DSO review University Procedures

16. Requesting Incompletes - Students may seek assistance from DSO - Student must provide documentation to support request - DSO reviews and verifies documentation - DSO submits a letter to faculty members requesting assistance in providing Incomplete grades - Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes - Review by DSO is not required! *Faculty have authority to grant Incompletes without DSO University Procedures

17. Helpful University Sites: https://legal.uncc.edu/legal-topics/ferpa/ferpa-guidance http://titleix.uncc.edu https://dso.uncc.edu https://incidentreport.uncc.edu (submit online report) https://legal.uncc.edu/policies/up-406 https://legal.uncc.edu/policies/up-407 https://integrity.uncc.edu https://ninercare.uncc.edu https://provost.uncc.edu/policies/academics/withdrawals https://provost.uncc.edu/policies/grading https://legal.uncc.edu/legal-topics/ferpa/ferpa-guidance http://titleix.uncc.edu https://dso.uncc.edu https://incidentreport.uncc.edu https://legal.uncc.edu/policies/up-406 https://legal.uncc.edu/policies/up-407 https://integrity.uncc.edu https://ninercare.uncc.edu https://provost.uncc.edu/policies/academics/withdrawals https://provost.uncc.edu/policies/grading Web Resources

18. Contact Us! 217 King Bldg 704-687-0345 dso.uncc.edu crdavis@uncc.edu lgourdin@uncc.edu