1. District Election Procedures Presented by: Ron Luxton, Past International Director

2. Election Compliance Task Force Election Compliance Task Force found: ‐ varied election procedures ‐ Inconsistent rules New mandatory district election procedures in effect July 1, 2016

3. Election Compliance Task Force Recommendations Standardized District Constitution and By- laws Mandatory/ Permissive Sections Amendments Educational Initiatives Neutral Observer Policy Website location - Member Center, Resources, Forms and Publications, Legal, District Constitution and By-Laws

4. New Mandatory District Election Procedures Nominating Committee Official Call Site Change Official Report

5. New Mandatory District Election Procedures Credentials Committee District Convention – Rules of Procedure now mandatory: Exhibit A, Rules 2, 3, 4, 5, 7 and 8

6. New Mandatory District Election Procedures Timeline of events leading up to district convention 60 Days 30 Days15 Days Convention Call Review CandidacyPay Outstanding DuesElection AppointmentsDate

7. Standardized Ballot Two Candidates: One Candidate: PositionNameVote SECOND VICE DISTRICT GOVERNOR Candidate A Candidate B PositionNameYesNo District Governor Candidate A

8. Standardized Ballot Three or More Candidates Re-Balloting Method. After first ballot, drop the lowest votes, and issue a new ballot Preferential Balloting Method.

9. Standardize Ballot Preferential Voting Must be adopted by the district in either the rules of procedure or the by-laws in order to use. PositionName Preference/ Rank Second Vice District Governor Candidate A4 Candidate B2 Candidate C1 Candidate D3

10. Amendment to the International By-Laws Club dues be paid and good standing be acquired no less than fifteen (15) days prior to the close of credential certification.

11. Education and Training Webinars Online training opportunities Manual updates Seminars

12. Neutral Observer Policy The Association expects to implement an election observer program to support the conduct of district (single, sub- and multiple) elections effective July 1, 2016. The policy covers the following specific areas: Selection of Observer Qualifications Requests Fees Responsibilities Reporting

13. Neutral Observer Policy Selection of observers Appointed by the Constitution and By-Laws Committee Subject to Annual Review

14. Neutral Observer Policy Qualifications Prior Experience serving as a member of the International Board of Directors Familiarity with local custom

15. Neutral Observer Policy Request for Observer At request of C&BL Committee At request of a candidate at least 15 days prior to the convention. At request of a District Governor at least 15 days prior to district convention

16. Neutral Observer Policy Fees US$1000.00 or its equivalent assessed to the district May be reduced by C&BL Committee May be refunded less $250 if no observer is appointed Housing and meals paid by the district

17. Neutral Observer Policy Responsibilities & Reporting Gather accurate information Report observed conduct Provide impartial and professional analysis Issue recommendations Report findings to Legal Division

18. Coming Up Webinars Guidelines/ Checklist FAQ’s Newsletters Additional training in all forums

19. Questions?

20. LCI Legal Division Email: legal@lionsclubs.org Phone: (630) 203-3847 Legal Division Resource Page: http://members.lionsclubs.org/EN/resources /publications-forms/legal.php