1. Unveiling the Mystery of How We Spend our Time: Results from a New Project Management Process INAIR 2006

2. Presenters Jacque Frost Chris Maxwell

3. Overview of Presentation Why Project Management Evaluation Demonstration Results Summary

4. Background Institutional Research Function Reorganized Expanded Role Expanded Presence Expanded Staff

5. Budget & Fiscal Planning Institutional Research Function Budget and Fiscal Planning Director Research & Planning Analyst Analyst Shared Clerical Support Associate Director

6. Director Assistant Director Graduate Research Assistant Research Analyst Research & Planning Analyst Institutional Research Assistant Secretary Office of Institutional Research

7. Questions How is time being spent? Is time being well spent? Are staff resources being used efficiently?

8. Why is Project Management Important? IMPACT IMPACT

9. Effective Offices of Institutional Research Staff Attributes Effective Communication Professional Integrity & Ethics High Productivity Initiative Technical Competence = IMPACT Adapted from: Clagett, C.A. & Kerr, H.S., Institutional Research: What Should we Expect?, presented at the Thirty-fifth AIR Forum, May 28-31, 1995, Boston, MA

10. IMPACT “ This is the ultimate measure of success. Institutional research success stories provide new understandings of important issues, lead to changes in campus policies, contribute to improving student success, save money or raise revenue, or otherwise have a major impact on an institution. Mired down in mandated reporting or responding to the latest ad hoc request, researchers enjoy too few of these successes. But such impact is what institutional research should strive for.” Quotation from: Clagett, C.A. & Kerr, H.S., Institutional Research: What Should we Expect?, presented at the Thirty-fifth AIR Forum, May 28-31, 1995, Boston, MA

11. Evaluation Benchmark Tool Assessment Develop Internally

12. Demonstration of Project Management Tool and Results Project Manager.xls

13. Next Steps and Goals

14. Next Steps Continue to Utilize Tool Improve Consistency of Data Entry Make Modifications based on Need Use Information for Planning

15. Goals Better understand how time is spent Become more focused on efficiencies Make optimal use of staff time Carve out time for IMPACT – the ultimate measure of success

16. Summary Identified Need for Project Management Developed a Tool Implemented Use of Tool Integrate into IR Office Management

17. QUESTIONS/ COMMENTS Office of Institutional Research www.purdue.edu/oir