1. Dspace Workflow, Administration and Customization Dr. Noorhidawati Abdullah Digital Library Research Group, FCSIT, UM noorhidawati@um.edu.my

2. Overview  Building Communities & Collections in Dspace  Membership, Subscription & Submission in Dspace  Dspace Administration: E-People, Group & Authorisation Policies and License  Editing Collection & Working with Metadata Registry

3. DSpace Home Page

4. Log In / My DSpaceLog In / My DSpace

5. Building Communities & Collections in Dspace  Click on the Create Top Level Community button  Fill out the form as needed.  Name of the community is required; rest of the fields are optional.

9. Creating CollectionsCreating Collections  Click on the Create Collection button next to the community name that you want the collection to appear in.  Fill out the fields you wish to use. Many of the fields are identical to the community fields described above.

12. Dspace Administration: E-People, Group & Authorisation Policies and License  Now you can add ‘e- persons’ to the group by clicking on the Add E- Person to Group button.  Note that all group members' usernames must already have been entered in DSpace through the E-People tool.

17. Membership, Subscription & Submission in Dspace  Click on the Submit to This Collection button next to the collection name that you want the item [Publication] to appear in.  Fill out the form as needed.

30. Searching DspaceSearching Dspace

32. DSpace Administration & Customization

33. User RegistrationUser Registration  Click on “New User" and follow the instructions  Enter your e-mail address and password in the log-in form

36. User Registration Token MailUser Registration Token Mail  After Submission, you will get an e-mail containing a special URL or token  Visit that URL and fill out some simple information  You will be now ready to log-in to DSpace

40. Editing the ProfileEditing the Profile  Allows you to edit your profile  Authentication Required

42. Administering E-PeopleAdministering E-People  Registers username and other information about people you wish to authorize – Submitters, Reviewers, Editors, Coordinators or Subscribers  Users can also get onto this list by self-registering  To register, click on the ‘Add E-Person’ button

46. Groups  Create, Edit and Delete groups of e-persons who can be authorized for specific functions in the system  'Anonymous' group is a 'special' group that represents every person using the system  This group exists so that authorization policies can be specified for anonymous access ('everyone in the world can read this item').  Members of the 'Administrator' group are allowed to perform any action in the system

48. Edit/Delete ItemEdit/Delete Item  Edit, withdraw or delete an item  You can enter an item's Handle or internal ID (database primary key)

50. Edit DC [Qualified] Type RegistryEdit DC [Qualified] Type Registry  DSpace uses a qualified version of the Dublin Core schema based on the Dublin Core Libraries Working Group Application Profile (LAP)  This registry provides a list of 66 elements and qualifiers, with comments  You can edit the registry to suit your needs with this tool

52. Administrator Authorization Policies  Manages Communities, Collections, Items policies

54. Administrator Supervision OrdersAdministrator Supervision Orders  Controls Groups, WorkSpace Items, and Initial Policy Setting