1. Institutional Repository(IR) : Digital Commons from ProQuest Daniel Kim Area Sales Manager, Korea-Taiwan

2. Agenda Definition – What is an Institutional Repository? Background – Benefits to the researchers, universities and academic communities ProQuest’s Institutional Repository Offering – Digital Commons Digital Commons features / How Digital Commons works

3. The Science and Technology Committee of the House of Commons Report made suggestions to HE in the UK for IRs

4. It recommends that all institutions set up a repository on which all its published output can be stored and from which it can be read, free of charge, online Key Issues on the report The shift in publishing model from print to open access Accessibility of research Copyright laws for author papers, patents, journal publishers and how this affects open access Cost of journal provision vs. declining library budget Self-Archiving : Copyright issues, set-up costs and maintenance costs, providing permanent archive of digital objects The report criticises the government for failing to respond to the issues surrounding scientific publications

5. IR Definitions and Related Terminologies(1) Open Access (OA) Made publicly available without restriction Caused by confluence of increasing subscription prices and decreasing library budgets OA Publishing Pay to Publish - charges a fee to authors (or libraries or universities), then makes the article (typically in a journal) freely available Self-Archiving Placing a copy of an article in an institutional repository or personal website. Could be an OA Journal article, but not necessarily

6. IR Definitions and Related Terminologies(2) OAI-PMH (shortened to OAI) Protocol that allows services to “crawl” repositories and extract metadata OAISTER U of Michigan Service that crawls OAI-compliant IRs and makes them cross-searchable

7. Institutional Repositories Institutional Repositories (IR): “Digital collections that preserve and provide access to the intellectual output of an institution.”* * Raym Crow The case for institutional repositories: a SPARC position paper. 2002. IRs might contain: ‘Pre-prints’ (pre-refereed papers) ‘Post-prints’ (post-refereed papers) Non-static resources (e.g., sound and video files) Conference papers Book chapters Reports Journals Presentations Etc.

8. Journal Publishers & IRs Preprints Approx 83%* of journals allow preprint publishing in IRs Elsevier does not consider IR preprints “prior submissions”** Post-prints Elsevier now allows posting of post-print articles in IRs** Approx 69%* of journals allow post-print publishing in IRs (estimated post Elsevier decision) Digital Commons can accommodate status change from pre-print to post print without having to repost file Browsable by content type (e.g., post-prints) Publisher Acceptance of IRs is rapidly increasing *Statistics gathered from RoMEO, accessed 7/2/04 at http://www.ecs.soton.ac.uk/~harnad/Temp/Romeo/romeosum.htmlhttp://www.ecs.soton.ac.uk/~harnad/Temp/Romeo/romeosum.html **Elsevier’s author rights policies at http://www.elsevier.com/authored_news/corporate/images/LCP104BFinal.pdfhttp://www.elsevier.com/authored_news/corporate/images/LCP104BFinal.pdf

9. Populating IRs Electronic Theses & Dissertations ProQuest will populate in Digital Commons Senior theses and similar non-published works make excellent candidates for an IR Journal Articles (preprint & post-print) Develop a policy requiring IR publishing of articles, where acceptable to journal publisher When surveyed, only 3% of authors would not archive, given a policy requiring archiving* *JISC/OSI Author Survey, p57: http://www.jisc.ac.uk/uploaded_documents/JISCOAreport1.pdfhttp://www.jisc.ac.uk/uploaded_documents/JISCOAreport1.pdf

10. Purpose of IRs Institutional Repositories serve three constituencies: The university The university researcher The research community

11. The University Facilitates information liberation - an ability to offer rich content that has historically been hard to share Can manage and showcase institutional information assets (articles, working papers, etc.) under one site Facilitates world wide readership leading to an increase in the profile and prestige of the institution Can stake or further a leadership claim in a specific subject area Demonstrates to funding bodies (e.g. institutes and centres) the breadth and depth of output from a university Institution viewed as forward thinking and contributing toward publishing paradigm shift

12. The University Researcher Enjoys wide dissemination of content Papers are more visible Paper are cited more Facilitates rapid dissemination of content Creates ease of access for peer group Produces a community of faculty actively engaged with a worldwide audience of fellow researchers

13. The Research Community ‘Frees up’ the communication process through the ability to view material that was previously unavailable or difficult to find Improves access to content for individuals who may not have had access Is able to speed innovation due to free information sharing

14. The Digital Commons Resource Overview

15. “Digital Commons @ (Name of Institution)” Digital Commons is ProQuest’s Institutional Repository offering, powered by bepress “Digital Commons” conveys a central meeting place at a University It is broadly defined to allow an institution to customize its IR offering

16. Universities and Digital Commons With Digital Commons, institutions have: A ready made, customizable set of tools that allows a university to publish its own material for a world-wide audience Immediately available – avoids potential of costly internal development Can be used by any / all departments Specific content to be placed in repository will be determined by each institution Priced to fit university’s budget

17. Digital Commons Feature Set (1) Acceptance of a wide variety of publication types (e.g., articles, preprints, monographs, reports) Automatic conversion of documents to PDF Ability to publish previously digitized content ProQuest does not manufacture content, but will assist with identifying preferred vendors Ability to publish non-static resources such as sound and video files, data sets, and executables Peer-review module Full-text searching

18. Digital Commons Feature Set (2) Personalized email notification of newly published content Saved Searches Browsing by date or author Access/subscription control Customized controlled-vocabulary picklists for data entry Branded publication sites for participating research units Customized document cover pages and headers / footers Generate bibliographies via export to EndNote Flexible document hierarchy

19. Digital Commons Feature Set (3) Automated email interface between author and publication administrator Usage statistics at the publication and paper level Monthly readership statistics emailed to authors “Push” email capabilities OAI compliant – documents can be immediately found in Google and other web search engines Data exporting as XML Data transfer to third party indexing services Ability to publish HTML Ongoing development and support based on customer feedback

20. Increased visibility of research OAI and the “Google”-ing of research Increased profile for department Usage statistics Software that is easy to use and saves time and resources No need to rely on local IT or technology Institution can focus on outreach to departments and faculty, rather than on technology / development Digital Commons: Benefits

21. 1. Paper is uploaded by author or administrator (all hosting is done by ProQuest/bepress) 2. Paper is converted to PDF, if necessary 3. Paper is approved by administrator, or sent back for edits 4. “One-click” publishing upon approval 5. Associated files (sound, video, data sets, executables) may be published and archived with the paper Digital Commons: How It Works

22. Digital Commons: How It Works (2) 6. Repository and research unit pages are immediately updated 7. Paper may be discovered immediately through unique paths (e.g., center’s publication site and repository search page) 8. Interested parties received tailored notification

26. Digital Commons and Dissertations Dissertations can be integrated into Digital Commons site Citations and 24 page previews will be permanently available in Digital Commons Full Text will be free on campus, purchase outside of campus (i.e. Current Research @ model) ProQuest has a new service to archive and present retrospective theses and dissertations – Digital Archiving and Access Program

27. Implementing Digital Commons Initial implementation of Digital Commons is straightforward Account set up can be completed in a few hours (logos and names of departments need to be provided, etc.) University will identify 2 contacts who will be liaison with ProQuest Universities need to identify material that will initially populate Digital Commons Site What departments / units will be the first to be on board? What content will initially be included?

28. Growing Digital Commons ProQuest will provide the University with the tools to expand your Digital Commons site quickly: Full technical support Training session included with subscription. Session will be a “train the administrator” so that others on campus can be brought on board ProQuest / bepress will share adoption / roll out experiences from other accounts

29. Thank You Daniel Kim Area Sales Manager, Korea-Taiwan