1. PROMOTION AND TENURE FOR CLINICAL EDUCATORS Michele Moss, M.D. Alexander Burnett, M.D.

2. P&T for Clinical Educators  Read the 2011 Guidelines on P&T  Pay special attention to Appendix A: Examples of Teaching, Scholarly Work, and Service on the Clinical Pathways – including Educational Leadership/Administration  Check out the Companion Guide to the P&T Document (http://www.uams.edu/facultyaffairs/Promotionandtenure/default.asp)http://www.uams.edu/facultyaffairs/Promotionandtenure/default.asp  Study the criteria table for Clinical Educators (Table 9) – promotion criteria are identical for  Clinical Educator-Tenure Pathway and  Clinical Educator-Non-tenure Pathway  The difference is the presence or absence of a tenure clock (i.e., 7 year “probationary period”)

3. Clinical Educators -  “Are expected to participate in the full range of academic activities of the College, typically with emphasis placed on teaching, clinical care, and scholarship related to either or both of these mission areas.”  “Full range of activities” means  Teaching/Mentoring  Research/Scholarly Work  Clinical Service  Leadership/Administrative Service

4. Assistant to Associate Professor Clinical Educator

5. Clinical Educator – Associate Professor Qualifications: “Service as an Assistant Professor with a record of significant accomplishments in teaching/mentoring, research/scholarly work, clinical service, and educational leadership/administrative service. Excellence is expected in at least two of these four areas, one of which must be teaching/mentoring or educational leadership/administrative service.” N.B. This is a modification compared to the 2009 P&T Guidelines.

6. Time Allotment

7. Teaching/Mentoring  “Evidence of high quality teaching demonstrated through formal peer and trainee evaluations and/or teaching awards.”  Document types of teaching and contact hours with your learners  Documented evaluation of teaching performance: Your mean scores compared to the department scores, NOT copies of evaluations  “Teaching should be recognized beyond the local level as evidenced by invitations to teach at other institutions, within programs of professional societies, and/or CME courses.”

8. Teaching/Mentoring  “Evidence of being an effective role model and mentor for students, residents, fellows, and/or colleagues, with good evaluations from those formally mentored.”  List of those you mentor and have mentored in the past Estimate of contact hours with mentees Evidence of your contributions to their learning and success  “Development of innovative educational curricula for patients or healthcare professionals” Explain any “non-traditional” methods by which your work has been peer-reviewed

9. Clinical Service  Document volume and quality of clinical service  Document any clinical innovations you have made  Document any contributions you have made to clinical quality improvement  Document regional and/or national reputation as an authority in your field as evidence by patient referrals and invited presentations  Document participation and/or leadership in local, regional, or national medical and/or scientific professional organizations

10. Research/Scholarly Work  “Peer-review is required of educational scholarship, appreciating that some local contributions may obtain local rather than national peer-review.”  “Ordinarily, a candidate for promotion to Associate Professor will have published, on average, at least one peer-reviewed, scholarly work annually during appointment as Assistant Professor.”  Quality is more important than absolute number  Participation in local, regional, and national professional meetings  Important opportunities to present your work  Important opportunities to meet and get to know the experts in your field

11. Research/Scholarly Work  MANY WAYS to demonstrate educational scholarship!  Publication of analytical studies, reviews, chapters, clinical observations  Development & dissemination of teaching materials (see the list in the Guidelines in Table 9 and Appendix A)  Participation in clinical trials or clinical investigations  Development, implementation, and publication of clinical practice guidelines, and/or health policy  Active dissemination of scholarly work at the bed-side, modeling the practice of evidence-based medicine

12. Research/Scholarly Work  Publications in your P&T packet:  Copies of your 5 most meritorious publications are required  Must be published or ‘in press’  Middle-author papers count, but must be 1 st or senior author on a significant number of publications  Helpful to annotate the bibliography of your CV – explicitly explaining your role as a “middle-author” or “co-investigator”

13. Leadership/Administrative Service “Leadership role in section, hospital or department “For CEs whose primary focus is teaching – successful and sustained leadership of a training program such as a clerkship, residency or fellowship program.” “Work on significant committees – local, regional, and/or national.”  Assessed by review of type and complexity of committee and/or administrative work  Document participation and valuable contributions

14. Educational Leadership/Administrative Service See the new table in Appendix A:  Service as a Medical Student Course or Clerkship Director  Service as a Residency or Fellowship Director  Service as a Graduate School Course Director  Service as a Continuing Medical Education Course Director

15.  Service as an Associate Dean of some level of medical education  Creation and/or Direction of a significant community health education program  Service as an educational leader/administrator within an allied health field  Service on regional, national, or international educational committees or boards Educational Leadership/Administrative Service

16. Professional Recognition  Should have established a reputation at the local and regional level  Participation in appropriate professional organizations and presentations before local, regional, and/or national  Note invited presentations

17. Professional Recognition Letters of Recommendation  Three letters are required  Authors  Should be recognized national authorities outside UAMS  Should be in your field of interest  Should NOT have employed you or trained you (e.g., not someone who has been your “boss” or your teacher/mentor)  Should clearly have reviewed your portfolio and have detailed comments

18. Obtaining Letters  Provide your Department Chair with a list of names and contact information; Chair may suggest additional authors of letters  Department Chair’s solicitation includes:  Letter of request for recommendation  Your CV  COM P&T guidelines  Solicit more letters than you need to ensure you get three great letters back in time  Additional letters may be a good idea if they add significant information or an importantly different perspective on your contributions. These may be from inside UAMS or outside.

19. Associate to Full Professor Clinical Educator

20. Professorship  Reserved for those members of the faculty who have demonstrated outstanding ability  Not based on length of service alone  Should also have:  Considerable time and experience in rank  Additional publications  Other evidence of scholarly activity and professional recognition

21. Associate Professor to Professor  “Service to all mission areas of the College as an Associate Professor with a record of significant contributions in teaching/mentoring, research/scholarly activity, clinical service and educational leadership/administrative service. Outstanding contributions are expected in at least three of these four areas.” N.B. This is a modification compared to the 2009 P&T Guidelines.  Study the criteria table carefully

22. For Either Promotion Rank Request  If your department has a Promotion and Tenure committee, the results of their vote should be included in your binder.  When possible, have your packet reviewed by someone in your department who has been on the P&T Committee.

23. How can you help to assure your own success?  Know the rules!  Study the companion guide (http://www.uams.edu/facultyaffairs/Promotionandtenuredefault.asp)http://www.uams.edu/facultyaffairs/Promotionandtenuredefault.asp  Talk to P&T committee chair in department or faculty affairs representative before finalizing your initial appointment or if you have unresolved concerns.  Get a mentor.  Attend P&T workshops.  Prepare a concise, neat, well-organized packet that makes it easy for the reviewer to find support that you have met criteria.

24. COM Deadline  Two paper packets are still required and are due to the Office of Faculty Affairs, Central Building (old hospital) 4D40, by 4:30pm on Monday, October 1, 2012.  Deadline for submission of your electronic packet and 2 paper copies of your packet is Monday October 1, 2012.  The electronic system is available at: http://PromotionTenure.UAMS.edu

25. Questions?