1. New York State Erasure Analysis NYS 3 – 8 NYS Regents

2. GOALS Collect response data from all RICs and Big 5 – 3 thru 8 assessments – Regents Create reports for SED

3. Requirements Collect Response Data from all RICs and Big 5 – Develop Web Application for data collection Set up one administrator from each RIC/Big 5 Collect basic set-up data – Location cross reference data (DSMF/DW location table) Create reports for SED

4. Teleforms Files REPORTING WEBSITE OTHER TABLES  LOCATION  RIC  USERS  LOGGING FINAL TABLE ScanTools Files INPUT TABLE ORACLE DATABASE

10. Erasure Analysis Read Level Data Record Layout Scantools File Extension (.RLD) Teleforms File Extension (.TXT) This layout has a fixed format, but with a variable length. The length depends on the number of questions for each record generated and how many responses each question has. Each question is separated by an end of question character, which is a dash (-). Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules 133Record IdentifierAlphanumericLeft justified Scantools: Use a value of “01” Teleforms: Use a value of “02” 496Sequence NumberNumericZero padded Unique number within a batch of scanned documents. Used to help merge together multiple document records for a student. 10 1FillerAlphaBlank 11122Test PackageNumericZero padded NYS 3-8 Tests: ELA = 02 Math = 06 Science = 05 NYSAA = 31 NYSESLAT = 82 Regents Tests: Chemistry = 32 Comp English = 10 Earth Science = 30 Geometry = 61 Global History = 40 Int Algebra = 60 Living Environment = 31 Trigonometry = 62 US History = 41

11. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules 13142Test LevelAlphanumericZero padded if numeric NYS 3-8 Tests: ELA & Math = 03 – 08 Science = EL & IN NYSAA = 03-08 & 14 NYSESLAT = 01-05 Regents Tests: Use 2 zeroes (00) 15162FormAlphanumericZero padded if numeric This is the Test Form value NYS 3-8 Tests: Use 2 zeroes (00) Regents Tests: Use “RE” 17 1FillerAlphaBlank 18258 Local District or DW District Code or BEDS District Numeric / Alphanumeric Local District: 4 digit number Zero padded and left justified BEDS District: Left justified Scantools: 4 digit Local District (8 alpha numeric DW District Code might be used in the future). Teleforms: 6 digit BEDS District (first 6) or 8 alpha numeric DW District Code.

12. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules 26316 Local School Number or DW Location Code or BEDS School Numeric / Alphanumeric Local School: 3 digit number Zero padded and left justified BEDS School: Left justified DW Location: Left justified for a DW code less than 6 digits Scantools: 3 digit Local School (1-6 digit DW Location Code might be used in the future) Teleforms: 4 digit BEDS School (last 4) or 1-6 digit DW Location Code. 32409Student IDNumericZero padded 41 1PageNumeric0 - 9 Scantools: Use 1 – 9 Teleforms: Use 0 (zero) for all NYS 3-8 and Regents tests (indicates a complete student test record; multiple scan records for a student have been merged) 42454Group NumberNumericZero paddedIf not used then 4 zeroes (0000)

13. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules 46 1FillerAlphaBlank This section depends on the test, how many questions there are and how many possible responses a student can bubble in. For example the 2011 Grade 3 ELA test has 35 Multiple Choice questions for Book 1, Page 1 each with 4 possible responses (1 – 4). So for record number 1 for a student, that would be a total of 35 * 5 (plus the end of question character) = 175 characters. Book 2, Page 3 has 8 Multiple Choice questions each with 4 possible responses (1 – 4) (8 * 5 = 40). Book 2 Page 4 has 3 Constructed Responses with 4 possible responses (0 – 2, A) (3 * 5 = 15). Book 3 Page 4 has 4 Constructed Responses with 4 possible responses (0 – 2, A) (4 * 5 = 20) & 1 more CR with 5 possible responses (0 – 3, A) (1 * 6 = 6). Record number 2 would be a total of = 81 characters. 47##?Response Bubble Read LevelAlphanumeric3 – 9, A – F Question #, Response # or alpha Minimum Read Level = 3 Maximum Light Mark Level = 10 Maximum Dark Mark Level = F A Read Level of 0, 1 or 2 is considered as ‘paper’ and is ignored. Scantools, CNYRIC: For the NYS 3-8 tests, a Read Level of 3 & 4 is ignored by default. This can be changed by adjusting the Read Level Threshold at scan time on the Scanner Options window, for the OMR Bubbles setting under the Read Parameters section. Options: Light=Read Level of 3 or higher; Normal=5+ and Dark=7+. Teleforms: Bubble is Blank = 0 Bubble Erased/Crossed out = 8 Bubble is a Dark Mark = F (This would include questions that are considered as a multiple response. All bubbles that are filled in would be considered a Dark Mark = F)

14. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules ## 1End of QuestionAlphanumeric- (Dash)End of Question # The example below is how the beginning & ending of the first record (Book 1 Multiple Choice) for a student’s 2011 Grade 3 ELA test would look like. 47 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 1 48 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 2 49 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 3 50 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 4 51 1End of QuestionAlphanumeric-End of Question 1 217 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 1 218 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 2 219 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 3 220 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 4 221 1End of QuestionAlphanumeric-End of Question 35 The example below is how the beginning & ending of the second record (Book 2 Multiple Choice and Book 2 & 3 Constructed Responses) for a student’s 2011 Grade 3 ELA test would look like. 47 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 1 48 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 2 49 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 3 50 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 4 51 1End of QuestionAlphanumeric-End of Question 36

15. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules ## 1End of QuestionAlphanumeric- (Dash)End of Question # The example below is how the beginning & ending of the first record (Book 1 Multiple Choice) for a student’s 2011 Grade 3 ELA test would look like. 47 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 1 48 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 2 49 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 3 50 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 1, Response 4 51 1End of QuestionAlphanumeric-End of Question 1 217 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 1 218 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 2 219 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 3 220 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 35, Response 4 221 1End of QuestionAlphanumeric-End of Question 35 The example below is how the beginning & ending of the second record (Book 2 Multiple Choice and Book 2 & 3 Constructed Responses) for a student’s 2011 Grade 3 ELA test would look like. 47 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 1 48 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 2 49 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 3 50 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 36, Response 4 51 1End of QuestionAlphanumeric-End of Question 36

16. Start Position End Position Max Length Field NameFormatData FormatInstructions or Rules 122 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 51, Response 0 123 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 51, Response 1 124 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 51, Response 2 125 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 51, Response 3 126 1Response Bubble Read LevelAlphanumeric(3-4) 5 – 9, A – FQuestion 51, Response A 127 1End of QuestionAlphanumeric-End of Question 51