1. 1 IEEE NPSS TRANSNATIONAL COMMITTEE Santa Fe AdCOM Meeting March 3rd, 2012 Proposition (Valencia) and Motion (this AdCOM) « FOR A HUB HANDLING of IEEE NPSS CONFERENCE SHOP » Need for a IEEE Booth Region Permanent Operator : A « HUB SYSTEM » –Cost and pain saving Solution: an efficient local contractor close to the TNC/R8 Must be very reactive and is used to freight handling and customs workpapers and delays And trained to our practices –Agenda planning, custom, risk of loss and roberry Proposal for treating the case of R8 / Europe / N. Africa and Middle East as an example Estimated cost for 3 conferences a year

2. 2 IEEE NPSS TRANSNATIONAL COMMITTEE Santa Fe AdCOM Meeting March 3rd, 2012 Proposition (Valencia) and Motion (this AdCOM) « FOR A HUB HANDLING of IEEE NPSS CONFERENCE SHOP » Current estimate of cost for 3 conferences a year Recurring Cost (schedule management, freight, customs, and dry secured storage) 1800 €/y w/o VAT Recurring Cost (exemple of three R8 conference) 914 € w/o VAT for three in 2012, average of 300 € w/o VAT per conf in europe ~ 4 kUSD VAT included and the euro/USD current exchange rate

3. 3 IEEE NPSS TRANSNATIONAL COMMITTEE Santa Fe AdCOM Meeting March 3rd, 2012 Motion « FOR A HUB HANDLING of IEEE NPSS CONFERENCE SHOP » It is moved that a budget of USD 5k is voted at diligence of the TNC