1. “One Workforce: A Better Future for Children and Young People in Bromley.” Contact us: Bromley Children & Young People Partnership c/o Civic Centre (Room E68) Stockwell Close Bromley BR1 3UH www.childrenstrust.bromleypartnerships.org CYP Common Induction Programme Information Sharing

2. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org What is Information Sharing? “It is vital that practitioners understand when, why and how they should share information so that they can do so confidently and appropriately as part of their day-to-day practice…”  The 1988 Data Protection act is not a barrier to sharing information, but a framework to ensure personal information is shared appropriately.  It is important that people remain confident that their personal information is kept secure, however there can be significant consequences to not sharing information

3. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org The importance of Information Sharing Provide Children with the services they need, when they need them Ensure children’s welfare is safeguarded and promoted Enable children to achieve positive outcomes Receive effective and efficient services that are coordinated around children’s needs

4. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org The benefits of Information Sharing Better service experience Earlier, holistic identification of needs Earlier, more effective intervention Faster, more co- ordinated delivery of service for the individual or family Improved information sharing and collaborative working across agencies Improved outcomes

5. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Do you have consent to share?

6. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Making a decision to share information To shareOr not to share… Does the information enable a living person to be identified? Is the information confidential? Do you have consent to share? Is there sufficient public interest to share the information? Are you sharing information appropriately and securely? Is there a clear and legitimate purpose to share information? Have you properly recorded your information sharing decision?

7. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Seven golden rules for Information Sharing 1. Remember the Data Protection Act is not a barrier to sharing information 2. Be open and honest with the person from the outset 3. Seek advice where in doubt 4. Share with consent where appropriate and where possible, respect the wishes of those who do not consent to share (unless there is sufficient need to override the lack of consent) 5. Always consider the safety and well-being of the person and others 6. Ensure information is accurate and up to date, necessary, shared with the appropriate people, in a timely fashion and shared securely 7. Record the reasons for the decision – whether it is to share or not.

8. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Sharing information without consent To shareOr not to share… Information is required by statute of court order Where a serious public health risk exists Where serious risk of harm to other individuals exist To safeguard national security Where information is required for the prevention, detection or prosecution of a serious crime

9. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Caldicott Principles The Caldicott Principles were drawn up in 1997 due to concerns in the NHS over the development of information technology and its capacity to share information rapidly and extensively.  Define Purposes  Use the minimum information possible  Access to personal information on a need to know basis  Staff must be aware of their responsibilities  Use only when lawful  Use anonymised information, if possible Bromley has a Caldicott Guardian – please contact the Workforce Development team for their details

10. e-mail: childrens.trust@bromley.gov.uk website: www.childrenstrust.bromleypartnerships.org Let’s reflect  What are the benefits of information sharing?  What are the 7 Golden Rules of information sharing?  When should you share information without consent? Further information and guidance:  An information sharing e-learning package is available by clicking on ????.  www.bromleypartnerships.org/information sharing www.bromleypartnerships.org/information sharing  A suite of national documents are available to aid information sharing including a pocket guide, useful case studies, training materials and further guidance on legal issues at: http://www.education.gov.uk/publications/standard/publicationdetail/page1/DCSF- 00807-2008 http://www.education.gov.uk/publications/standard/publicationdetail/page1/DCSF- 00807-2008