1. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Welcome Thank you for agreeing to volunteer for the 2015-16 Rotary Exchange Student Program Orientation Program for Host Families

2. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 You’re Expecting a New Arrival Congratulations! Orientation Program for Host Families

3. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Orientation Agenda Part I Part I What is Rotary and its purpose?What is Rotary and its purpose? Rotary involvement & Support systemRotary involvement & Support system Who are Rotary exchange students?Who are Rotary exchange students? Part II Part II Expectations – families, students, clubsExpectations – families, students, clubs Arrival and settling inArrival and settling in Insurance, Finances, Travel, School, OtherInsurance, Finances, Travel, School, Other Part III Part III Student ProtectionStudent Protection Part IV Part IV Being the first, second, last host familyBeing the first, second, last host family Activities and calendarActivities and calendar End of the yearEnd of the year

4. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part I – About Rotary Upon completion you should: Upon completion you should: Have a basic understanding of Rotary, its goals and objectivesHave a basic understanding of Rotary, its goals and objectives Know what you can expect from RotaryKnow what you can expect from Rotary Know the purpose of the YE ProgramKnow the purpose of the YE Program Know where you can get supportKnow where you can get support Have a basic definition of an exchange studentHave a basic definition of an exchange student

5. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 What is Rotary International? World’s oldest and most international service organization World’s oldest and most international service organization 1.2 million Rotarians, in 200 countries1.2 million Rotarians, in 200 countries Celebrated 100 th anniversary in 2005Celebrated 100 th anniversary in 2005 32,000 clubs, in 520 districts32,000 clubs, in 520 districts Rotary Motto: “Service Above Self” Rotary Motto: “Service Above Self” “The Four Way Test” - Rotarians ask: “The Four Way Test” - Rotarians ask: Is it the TRUTH?Is it the TRUTH? Is it FAIR to all concerned?Is it FAIR to all concerned? Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships? Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned? The Rotary Foundation provides funds for The Rotary Foundation provides funds for Financial tool for community and international service projectsFinancial tool for community and international service projects Alleviate Polio Plus other diseases worldwideAlleviate Polio Plus other diseases worldwide Other International need for helpOther International need for help

6. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 What is Rotary District 7170? Our District is 7170,Our District is 7170, Our District includes the Binghamton and Cortland area, and stretches from Trumansburg to Waverly, to Hancock, to Stamford. Our District includes the Binghamton and Cortland area, and stretches from Trumansburg to Waverly, to Hancock, to Stamford. Includes major cities of Ithaca, Binghamton, Oneonta, and Owego Includes major cities of Ithaca, Binghamton, Oneonta, and Owego 45 Rotary Clubs45 Rotary Clubs Approximately 1,400 RotariansApproximately 1,400 Rotarians Youth Exchange: annuallyYouth Exchange: annually 25 clubs participate in our district’s program 25 clubs participate in our district’s program 30 inbound exchange students (from 24 countries) 30 inbound exchange students (from 24 countries) 30 outbound exchange students (to 24 countries) 30 outbound exchange students (to 24 countries)

7. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Purpose of the RYE Program Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Bring the world into our local communities through friendship Bring the world into our local communities through friendship Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

8. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Purpose of the RYE Program International District-to-district program International District-to-district program 8,000 exchange students per year worldwide 8,000 exchange students per year worldwide Open to children of Rotarians and non- Rotarians alike Open to children of Rotarians and non- Rotarians alike Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Accreditation and Approvals: Accreditation and Approvals: Rotary InternationalRotary International US Department of StateUS Department of State

9. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Responsibilities of Rotary Select qualified host families Select qualified host families Provide a counselor & monthly allowance Provide a counselor & monthly allowance Help with school arrangements Help with school arrangements Be an advocate for the student Be an advocate for the student Counselor/YEO “supervise” student Counselor/YEO “supervise” student Communicate & Support host families & schools Communicate & Support host families & schools Help with transportation for “special events” Help with transportation for “special events”

10. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Responsibilities of Rotary Counselor should: Counselor should: Maintain contact once/month (min.)Maintain contact once/month (min.) Assure student attends Club meetings once/month (min.)Assure student attends Club meetings once/month (min.) Encourage involvement by Club membersEncourage involvement by Club members Help with school issues during yearHelp with school issues during year Arrange transition to each new host familyArrange transition to each new host family Maintain student’s Emergency fundsMaintain student’s Emergency funds Available 24/7/365 for supportAvailable 24/7/365 for support

11. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Support System You will receive a list of Club & District Committee representatives to contact You will receive a list of Club & District Committee representatives to contact We are here to support you and help assure a meaningful exchange for both you and your new son/daughter We are here to support you and help assure a meaningful exchange for both you and your new son/daughter Club LevelClub Level Counselor Counselor Youth Exchange Officer Youth Exchange Officer President President District LevelDistrict Level Country Counselor Country Counselor In-Bound Vice-Chair In-Bound Vice-Chair Chairperson Chairperson Student Protection Officer Student Protection Officer

12. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Who are Exchange Students? Outstanding young people Outstanding young people Age 15-17 upon arrival Age 15-17 upon arrival Carefully selected and well prepared Carefully selected and well prepared Most speak English well Most speak English well Anxious and excited to: Anxious and excited to: Learn our languageLearn our language Discover American cultureDiscover American culture Represent their countriesRepresent their countries Become part of your familyBecome part of your family

13. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part 1 - Review 1. As a host family, you may be asked to answer questions about Rotary. What could you say about Rotary, its goals and objectives? 2. What is the purpose of the Youth Exchange program? 3. As a Rotary host family, you are taking on a great responsibility in caring for a student, in return, what should you expect from Rotary? 4. What types of communications will you be receiving?

14. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part II - Expectations Completion of this part should: Completion of this part should: Provide you insight into our expectations of youProvide you insight into our expectations of you What you can expect from your exchange studentWhat you can expect from your exchange student Information on adjusting to your new son/daughterInformation on adjusting to your new son/daughter Specifics on various aspects of the programSpecifics on various aspects of the program

15. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Expectations of Host Families Provide a home away from home Provide a home away from home Be parents: Give love, support, encouragement, understanding, and discipline Be parents: Give love, support, encouragement, understanding, and discipline Treat student like your own child – assign chores & set house rules Treat student like your own child – assign chores & set house rules Clearly communicate your family expectations to your student Clearly communicate your family expectations to your student

16. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Expectations of Host Families Provide room, board, & guidance Provide room, board, & guidance Provide opportunities to participate in family, school & community activities Provide opportunities to participate in family, school & community activities Help them with challenges Help them with challenges LanguageLanguage School (Homework, Activities)School (Homework, Activities) Culture shock (try to understand theirs & help them adjust to ours)Culture shock (try to understand theirs & help them adjust to ours) Homesickness (Keep them busy)Homesickness (Keep them busy) Provide an ear to listen, a shoulder to cry on, a hand to depend on Provide an ear to listen, a shoulder to cry on, a hand to depend on

17. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Expectations of Students Adapt to host family Adapt to host family Learn our language and learn our culture Learn our language and learn our culture Perform well in school – they must attend Perform well in school – they must attend Communicate (do not withdraw) Communicate (do not withdraw) Represent country and Rotary Represent country and Rotary Participate in Rotary, school, and community activities Participate in Rotary, school, and community activities Return home within 2 weeks of end of school, or 1 week after USA Tour Return home within 2 weeks of end of school, or 1 week after USA Tour

18. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Expectations of Students Accept Program Rules & Guidance Accept Program Rules & Guidance No Driving, Drinking and DrugsNo Driving, Drinking and Drugs No SmokingNo Smoking School attendance and participation requiredSchool attendance and participation required Choose friends carefullyChoose friends carefully Do some Community VolunteeringDo some Community Volunteering Can not get a paying job – Work as babysitter, around house encouragedCan not get a paying job – Work as babysitter, around house encouraged Visits from home only at end of exchange yearVisits from home only at end of exchange year Limit phone calls, e-mails, Cell phones, Internet. Here to learn cultureLimit phone calls, e-mails, Cell phones, Internet. Here to learn culture

19. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Arrival and Settling In Welcoming your student Welcoming your student Notify us of any flight changesNotify us of any flight changes YE Committee member will Check-in at airportYE Committee member will Check-in at airport Assist with lost baggage reportsAssist with lost baggage reports Let their parents know they arrivedLet their parents know they arrived “First Night” Questions in Handbook “First Night” Questions in Handbook Introduce them to family & friends Introduce them to family & friends Encourage their involvement Encourage their involvement Do not let them retreat to their roomDo not let them retreat to their room

20. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Medical Insurance & Care All Inbound students are Insured All Inbound students are Insured CISI/Bolduc policy unless waivedCISI/Bolduc policy unless waived Check with country contact to verifyCheck with country contact to verify Belgium and others have ownBelgium and others have own CISI/Bolduc – Plan B CISI/Bolduc – Plan B Medical per Accident/Illness - $500KMedical per Accident/Illness - $500K Repatriation - $50KRepatriation - $50K Medical Evacuation - $100KMedical Evacuation - $100K Deductible - $100 One timeDeductible - $100 One time Liability - $100K - $250 deductibleLiability - $100K - $250 deductible

21. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Medical Insurance & Care You should receive an Emergency medical release from the Host Rotary Club before student moves in You should receive an Emergency medical release from the Host Rotary Club before student moves in In the event of illness/accident In the event of illness/accident Stabilize student firstStabilize student first Call Rotary Contact as soon as possibleCall Rotary Contact as soon as possible Use Family doctors – Use Family doctors – Check with club they may know of Rotarian Physicians & DentistsCheck with club they may know of Rotarian Physicians & Dentists Notifying student’s family Notifying student’s family Let Rotary do the contacting once details are knownLet Rotary do the contacting once details are known

22. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Finances Emergency Fund Emergency Fund $300.00 maintained by Host Club$300.00 maintained by Host Club For true emergencies – medical, etc.For true emergencies – medical, etc. Most have a Credit/Debit Card Most have a Credit/Debit Card Telephone bills: set home rules Telephone bills: set home rules Students in D7170 receive a minimum monthly stipend from Rotary of $70.00 Students in D7170 receive a minimum monthly stipend from Rotary of $70.00 Help them to be Accountable Help them to be Accountable

23. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Host Family Finances Support day to day routine expenses Support day to day routine expenses Room and boardRoom and board Laundry detergent, toothpaste, soap etc.Laundry detergent, toothpaste, soap etc. Regular family activities: movies, out to eat, family trips etc.Regular family activities: movies, out to eat, family trips etc. Extra-ordinary expenses Extra-ordinary expenses Clothing and postage are student responsibilityClothing and postage are student responsibility Telephone: Long distance costs are student responsibilityTelephone: Long distance costs are student responsibility Family vacations: discuss expenses, establish cost share long before departureFamily vacations: discuss expenses, establish cost share long before departure

24. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Travel This is a Cultural & Educational Program This is a Cultural & Educational Program NOT a Travel programNOT a Travel program Written Approval from Parents Required Written Approval from Parents Required Students not allowed to make own travel plans – must be pre-approved by Rotary Students not allowed to make own travel plans – must be pre-approved by Rotary Refer to Handbook for detailsRefer to Handbook for details Unauthorized Travel will result in student being returned home Unauthorized Travel will result in student being returned home

25. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Travel - Canada If a trip is planned to Canada (or anywhere outside of US), the DS2019 form (Certificate of Eligibility for Exchange Visitor J-1 Visa) MUST be signed by Responsible or Alternate Responsible Officer before the trip. Contact your Rotary Club chair for details.

26. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 School Educational program - student visa requires attendance Educational program - student visa requires attendance Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course load Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course load English Language Proficiency Evaluations may be required by the school district. Check with your District for their policy. English Language Proficiency Evaluations may be required by the school district. Check with your District for their policy. NO Driver Education allowed NO Driver Education allowed Encourage participation Encourage participation SportsSports Music, Drama, etc.Music, Drama, etc. InteractInteract Help with Homework Help with Homework

27. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Other Topics Dietary Issues Dietary Issues May be religious based or other - askMay be religious based or other - ask Many variations – discuss with the studentMany variations – discuss with the student Try to accommodate but student ultimately responsible for good nutritionTry to accommodate but student ultimately responsible for good nutrition The Exchange Cycle The Exchange Cycle Exchange students have varying mood swings – recognize themExchange students have varying mood swings – recognize them Refer to back cover of handbookRefer to back cover of handbook Get Connected Get Connected Establish contact with student’s parentsEstablish contact with student’s parents Send them newsy letters/e-mails about their son/daughterSend them newsy letters/e-mails about their son/daughter

28. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part II - Review 1. Describe the “typical” exchange student and what his role should be – as a family member, as an ambassador, as a student, as a member of his new community. 2. What are your responsibilities as the Host Family? 3. Rotary has certain expectations in relation to the student that we ask you to support. What are those expectations? 4. When your student arrives, what should be among your first tasks? 5. If there is any medical emergency, what should you do? 6. As host family, what are your financial responsibilities? What are the student’s financial responsibilities? What is Rotary’s financial responsibility? 7. What is your and the student’s school responsibilities? 8. Explain Rotary’s policy relating to the student’s travel.

29. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part III – Student Protection This part will provide you: This part will provide you: Rotary and our District’s policyRotary and our District’s policy Definitions of the types of abuse that may be encounteredDefinitions of the types of abuse that may be encountered How to identify an abusive situationHow to identify an abusive situation The Do’s and Do Not’sThe Do’s and Do Not’s What to do if a concern arisesWhat to do if a concern arises What you can expect Rotary to doWhat you can expect Rotary to do Who to contactWho to contact

30. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Statement of Conduct Rotary International and District 7170 are committed to creating and maintaining the safest possible environment for all participants in Rotary activities. Rotary International and District 7170 are committed to creating and maintaining the safest possible environment for all participants in Rotary activities. “It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard, to the best of their ability the welfare of, and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come in contact.”“It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard, to the best of their ability the welfare of, and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come in contact.” Adopted by RI Board of Directors, November 2003

31. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Definitions Sexual Abuse Sexual Abuse Intercourse, Masturbation, Oral sex, FondlingIntercourse, Masturbation, Oral sex, Fondling Viewing pornographic materialsViewing pornographic materials Taking part in making pornographic materialsTaking part in making pornographic materials Physical Abuse Physical Abuse Hitting, shaking, squeezing, biting or burningHitting, shaking, squeezing, biting or burning Excessive trainingExcessive training Neglect Neglect Failure to meet basic physical needsFailure to meet basic physical needs Constantly leave alone or unsupervisedConstantly leave alone or unsupervised Failure or refusal to give affection or attentionFailure or refusal to give affection or attention Left in an unsafe “at risk” environmentLeft in an unsafe “at risk” environment

32. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Definitions Emotional Abuse Emotional Abuse Persistent lack of love and affectionPersistent lack of love and affection Frequent shoutingFrequent shouting TauntingTaunting Over-protectionOver-protection Constant criticism, bullying or unrealistic pressure to perform to higher expectationsConstant criticism, bullying or unrealistic pressure to perform to higher expectations Financial Abuse Financial Abuse Misappropriation of student’s fundsMisappropriation of student’s funds Overt illegal use of funds by other than studentOvert illegal use of funds by other than student

33. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Key Points Abuse & Harassment Abuse & Harassment Can occur without physical contactCan occur without physical contact Word, gestures, actions, images Word, gestures, actions, images In the event of an Allegation - Determination of Abuse or Harassment must be left to local authorities In the event of an Allegation - Determination of Abuse or Harassment must be left to local authorities

34. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Cultural Differences Need to think Internationally – Not USA Need to think Internationally – Not USA Be aware of cultural differences – refer to: Be aware of cultural differences – refer to: State Dept country descriptionsState Dept country descriptions ProQuest CultureGramsProQuest CultureGrams Touching/Hugging is perceived by different cultures in different ways Touching/Hugging is perceived by different cultures in different ways Body language means different things Body language means different things Be aware of your students culture and make sure family members and others are sensitive to potential pitfalls Be aware of your students culture and make sure family members and others are sensitive to potential pitfalls

35. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Sibling Relationships The Good – Family members should: The Good – Family members should: Set the exampleSet the example Be a protector and a listenerBe a protector and a listener Introduce student to friends & activitiesIntroduce student to friends & activities The Not-so-good – Family members may: The Not-so-good – Family members may: Develop jealousyDevelop jealousy Withdraw from family & exchange studentWithdraw from family & exchange student Become angry to point of harassment or physical abuseBecome angry to point of harassment or physical abuse Relations can go beyond normal bounds of siblingsRelations can go beyond normal bounds of siblings

36. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Abuse Experts report that sexual abuse/harassment should be considered as a possibility when a student is seen as “difficult” or “does not get along with the host family”. Experts report that sexual abuse/harassment should be considered as a possibility when a student is seen as “difficult” or “does not get along with the host family”. A student who exhibits this behavior may, in fact, have been abused by an adult or sibling or could be struggling with sexual advances by peers in the community. A student who exhibits this behavior may, in fact, have been abused by an adult or sibling or could be struggling with sexual advances by peers in the community. RI Abuse/Harassment Manual – June 2006

37. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Protection Policy Rotary’s Role: Create and maintain the safest possible environment for all participants Create and maintain the safest possible environment for all participants Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Provide the means to address all concerns and indications of harassment or abuse Provide the means to address all concerns and indications of harassment or abuse

38. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Protection Code Do Do Treat students with respect - be aware of your tone of voice & manner and their reactionsTreat students with respect - be aware of your tone of voice & manner and their reactions OK to touch and hug students in a way that is not intrusive/disturbing to them or observersOK to touch and hug students in a way that is not intrusive/disturbing to them or observers Control who they hang around withControl who they hang around with Communicate with Rotary D7170 Student Protection Officer (Michele Hughes, h-607-756- 4739, w- 607-758-4118, c- 607-745-0578) if there are any allegations or suspicions or if you have questionsCommunicate with Rotary D7170 Student Protection Officer (Michele Hughes, h-607-756- 4739, w- 607-758-4118, c- 607-745-0578) if there are any allegations or suspicions or if you have questions

39. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Protection Code DO NOT DO NOT Engage in rough physical games including horseplayEngage in rough physical games including horseplay Use physical force in any way, especially as a form of punishmentUse physical force in any way, especially as a form of punishment Touch an exchange student in any way that could be interpreted as intrusive or sexualTouch an exchange student in any way that could be interpreted as intrusive or sexual Make sexually suggestive comments, even as a jokeMake sexually suggestive comments, even as a joke Spend excessive time alone with a student, this may lead to misunderstandingSpend excessive time alone with a student, this may lead to misunderstanding

40. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Protection Guidelines What to do if your exchange student tells you of Harassment and/or Abuse What to do if your exchange student tells you of Harassment and/or Abuse Listen attentively & let him/her know it was right to tell youListen attentively & let him/her know it was right to tell you Assure him/her that they are not to blameAssure him/her that they are not to blame Remain calm and make sure student feels safeRemain calm and make sure student feels safe Encourage student to share with you what happened and who was involvedEncourage student to share with you what happened and who was involved Make detailed notes including date & timeMake detailed notes including date & time Don’t promise to keep secrets & explain the necessity of informing Protection OfficerDon’t promise to keep secrets & explain the necessity of informing Protection Officer

41. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Student Protection Guidelines Keep Communications Open Keep Communications Open Assure student that you can jointly address his/her concerns/problemAssure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

42. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Protection Officer Functions Student Protection Officer Student Protection Officer Must be a NYS “Mandated Reporter”Must be a NYS “Mandated Reporter” Perform background check on chairpersonPerform background check on chairperson Provide training to Inbound & Outbound students, Host Families and YE volunteersProvide training to Inbound & Outbound students, Host Families and YE volunteers When an allegation of abuse is reportedWhen an allegation of abuse is reported Gather facts on allegation Gather facts on allegation Contact appropriate authorities Contact appropriate authorities Contact YE Chairperson immediately Contact YE Chairperson immediately Serve as point of contact for all agencies involved Serve as point of contact for all agencies involved Advocate for the victim to assure help is provided Advocate for the victim to assure help is provided Act as link to the professional care agencies Act as link to the professional care agencies Document all details Document all details

43. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 D7170 Student Protection Officer Name: Michele Hughes Name: Michele Hughes Address: 3 Copeland Street Cortland, NY 13045 Telephone Numbers 607-756-4739 – home 607-758-4118 – work 607-745-0578 – cell 607-756-4739 – home 607-758-4118 – work 607-745-0578 – cell

44. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part III - Review 1. One of the most important responsibilities relating to the student is to keep him/her safe from ALL danger. What is Rotary’s policy on student protection? 2. Abuse can happen at home, at school, with friends. Explain abuse and its signs. 3. Should you see irregular behavior, what is your responsibility as host parent? 4. What is Rotary’s responsibility should abuse be suspected? 5. What are some issues that could arise in the family setting? 6. What are some cultural differences that you should be sensitive to? 7. What are some behaviors that you should avoid as host parent, host brother/sister? 8. If your student tells you of harassment/abuse, what should you do? 9. Who is the Student Protection Officer? What does she do?

45. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part IV – The Host Family Part IV should Part IV should Give you insight into being the the first, second or last Host FamilyGive you insight into being the the first, second or last Host Family Provide you the calendar of scheduled events as we currently know themProvide you the calendar of scheduled events as we currently know them Help to prepare your student to departHelp to prepare your student to depart Some concluding commentsSome concluding comments

46. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Being the 1 st Host Family First Host Family First Host Family Expect excitement – everything is newExpect excitement – everything is new Deal with their and your Culture shockDeal with their and your Culture shock There may be major adaptations There may be major adaptations Read and discuss the Culture-gram with them Read and discuss the Culture-gram with them Help them deal with Language strugglesHelp them deal with Language struggles Oversee School arrangementsOversee School arrangements Read and react to school progress reports Read and react to school progress reports First families are often the closest bondsFirst families are often the closest bonds You set the standards for the yearYou set the standards for the year

47. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Being the 2 nd /Last Host Family Second Host Family Second Host Family Transition issues may arise – address them earlyTransition issues may arise – address them early Establish New family practices & rulesEstablish New family practices & rules Language and culture begin to “click”Language and culture begin to “click” Last Host Family Last Host Family Establish New family practices & rulesEstablish New family practices & rules Comfortable with language and cultureComfortable with language and culture Big events: prom, graduation, departure eventsBig events: prom, graduation, departure events Help them decide about going on the end of exchange “Tour of the USA”Help them decide about going on the end of exchange “Tour of the USA”

48. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 The End of the Year Leaving for home will be hard for the student and the Host Families Leaving for home will be hard for the student and the Host Families Help them to pack and check on return plans & tickets Help them to pack and check on return plans & tickets Help prepare them for Reverse culture shock Help prepare them for Reverse culture shock “The more successful the exchange, the harder the leaving & re-entry” “The more successful the exchange, the harder the leaving & re-entry” Maintain contact after they leave Maintain contact after they leave You WILL probably see them again You WILL probably see them again

49. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Activities and Calendar Host Family Applications must be arranged 30 days before student arrives Host Family Applications must be arranged 30 days before student arrives Students arrive - Date and airport designated by the host Rotary Club Students arrive - Date and airport designated by the host Rotary Club Inbound Orientation Day, - Mandatory Inbound Orientation Day, - Mandatory Arrive Friday or Saturday (varies year to year)Arrive Friday or Saturday (varies year to year) Transportation by host Rotary ClubTransportation by host Rotary Club Pick up day and time (varies year to year)Pick up day and time (varies year to year) District Conference, - Mandatory District Conference, - Mandatory Transportation by Host ClubTransportation by Host Club

50. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Activities and Calendar September First day of School September First day of School September Inbound Orientation September Inbound Orientation October Foundation Dinner October Foundation Dinner November New York City Bus Trip November New York City Bus Trip December Holiday Party December Holiday Party February Inbound Orientation February Inbound Orientation March 1 st Deadline - USA Bus Trip March 1 st Deadline - USA Bus Trip Application & Deposit needs to be sent to Mike Wilcox April Albany Bus trip April Albany Bus trip AprilTalent Show Rehearsal AprilTalent Show Rehearsal AprilDistrict Conference AprilDistrict Conference May Rotary International Youth Exchange Conference May Rotary International Youth Exchange Conference June Good Bye Picnic June Good Bye Picnic July 1 – 30USA Bus Trip July 1 – 30USA Bus Trip

51. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Activities and Calendar Tour of USA - 30 days in July - Optional Tour of USA - 30 days in July - Optional 9200 miles across USA & return9200 miles across USA & return Chaperoned & stay in hotelsChaperoned & stay in hotels Est. cost $3500.00Est. cost $3500.00 Visit major National Parks & citiesVisit major National Parks & cities Depart for Home – July 15 or Aug 5 depending on tour participation Depart for Home – July 15 or Aug 5 depending on tour participation

52. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Contacts for ?? Or Concerns Rotary Club Level - Rotary Club Level - Youth Exchange Officer or President in your local Rotary ClubYouth Exchange Officer or President in your local Rotary Club District Level – District Level – Chair – Zoren Bullock, cell # 607-438-0422 Chair – Zoren Bullock, cell # 607-438-0422 Student Protection Officer – Michelle HughesStudent Protection Officer – Michelle Hughes Country ContactsCountry Contacts Zoren Bullock – Brazil –C. 607-438-0422 Tom Overbaugh – Mexico, Hungary– H..387-5274 C..592-2092 Jo Ellen Hedlund –Taiwan, Denmark – H..539-6871 C..327-0254 Mike Wilcox –Argentina/Paraguay, Thailand – H.656-7241 B.967-8501 C.427-8520 Sarah Patterson – France, Belgium – H..432-6284 B..432-0566 Kimberly Winsor – Japan – H..607-286-7780; cell 910-265-1518 Sandy Dain - India– H..843-6100 B..335-3205 C..621-6964 Dick Breuninger –Slovakia/Czech Republic, Switzerland– H.432-2234 C.437-3819 Vera Sosnowski– Germany – H..652-7644 B..746-2131 C..437-0137 Kim Schenck – Poland - H.. H..607-844-4143 C..607-423-9694

53. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Part IV - Review 1. What should you expect to experience as the first, second or third host family? 2. Responsibilities change as the student moves from one family to another. Looking at your role as the first, second or last, what do you perceive as your challenge to address? 3. What are the two mandatory activities your student must attend? (Mark your calendar with critical dates) 4. Do you know who to contact when you have questions or concerns?

54. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Help us identify a student to be a 2016-17 Exchange Student Go to: http://www.rotary-youth-exchange.com/ Applications due to District – mid-October Applications due to District – mid-October District Interviews – mid-Nov District Interviews – mid-Nov Selections & Placements – late Nov Selections & Placements – late Nov Placement letters out – Dec Placement letters out – Dec Acceptances Due back – Dec Acceptances Due back – Dec Orientation 1 – January Orientation 1 – January Orientation 2 – March Orientation 2 – March Orientation 3 – April Orientation 3 – April Departure July and August Departure July and August

55. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Summary We have assumed the legal and moral responsibility for someone else’s children We have assumed the legal and moral responsibility for someone else’s children We are here to help you and the student have a meaningful and safe year to learn and live our American culture We are here to help you and the student have a meaningful and safe year to learn and live our American culture We cannot help if we do not know We cannot help if we do not know

56. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Summary Tried to provide the tools for success Tried to provide the tools for success Rotary has zero tolerance policy on implementing and adhering to YE and Student Protection Policies Rotary has zero tolerance policy on implementing and adhering to YE and Student Protection Policies State Dept. Regulations are US Law State Dept. Regulations are US Law Rotary International policy applies worldwide Rotary International policy applies worldwide Our District has agreed to enforce adherence. Our District has agreed to enforce adherence.

57. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Conclusion We hope we have given you the basics to host an exchange student in your home We hope we have given you the basics to host an exchange student in your home We encourage you to read the material you will receive from us and to contact us with any questions you may have We encourage you to read the material you will receive from us and to contact us with any questions you may have

58. Rotary District 7170 Youth Exchange Program D7150 5/10, modified D7170 7/10 Questions ? ? Contact Us ?