1. 1MIS 2008 / Guidance on Racial and Ethnic Data Implementation of the Final Guidance on Collecting and Reporting Racial and Ethnic Data February 27, 2008 For Discussion Purposes Only

2. 2MIS 2008 / Guidance on Racial and Ethnic Data Patrick Sherrill – U.S. Department of Education Marsha Devine – California Bethann Canada – Virginia Open Discussion Robert Curtin – Massachusetts Session Presenters For Discussion Purposes Only

3. 3MIS 2008 / Guidance on Racial and Ethnic Data OMB - Federal Register - October 30, 1997 EEOC - Federal Register - November 2005 ED Draft - Federal Register - August 7, 2006 ED Final - Federal Register - October 18, 2007 Public Comments Due - September 21, 2006 History of ED Guidance For Discussion Purposes Only

4. 4MIS 2008 / Guidance on Racial and Ethnic Data Self Identification – I Select Who I Am Select Ethnicity and Race – Two Questions Select One or More Races – One or Many Transition – SY 2007-2008 to SY 2010-2011 Encourage Re-identification – Update Records Basic Guidance Principles For Discussion Purposes Only

5. 5MIS 2008 / Guidance on Racial and Ethnic Data Two Question Format Please answer both questions 1 and 2. 1. Are you Hispanic or Latino? (choose only one) No, not Hispanic or Latino Yes, Hispanic or Latino 2. What is your race? (choose one or more) American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White For Discussion Purposes Only

6. 6MIS 2008 / Guidance on Racial and Ethnic Data Current/Future Reports Currently Reported Categories Future Reporting Categories American Indian or Alaska NativeAmerican Indian or Alaskan Native White AsianAsian or Pacific Islander Native Hawaiian or Other Pacific Islander Black or African AmericanBlack, not Hispanic White, not Hispanic Two or more races “Multiracial”/”Other” (not currently reported) HispanicHispanic or Latino For Discussion Purposes Only

7. 7MIS 2008 / Guidance on Racial and Ethnic Data Race Ethnicity Data Codes Abe Smith Betty Smith Carl Smith Dan Smith Ely Smith Fran Smith AfAsAmHNHW For Discussion Purposes Only

8. 8MIS 2008 / Guidance on Racial and Ethnic Data Race Ethnicity Data Codes Abe Smith Betty Smith Carl Smith Dan Smith Ely Smith Fran Smith AfAsAmHNHW 10 16 36 1 4 9 For Discussion Purposes Only

9. 9MIS 2008 / Guidance on Racial and Ethnic Data Identity Crisis! Implementing the New Federal Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data For Discussion Purposes Only

10. 10MIS 2008 / Guidance on Racial and Ethnic Data A Forum Task Force Formed February, 2007 “Best Practices for Implementing the USED’s Guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity” For Discussion Purposes Only

11. 11MIS 2008 / Guidance on Racial and Ethnic Data Rationale The burden of converting Re-identification of students and staff Avoid redundant effort Improved comparability of data For Discussion Purposes Only

12. 12MIS 2008 / Guidance on Racial and Ethnic Data Task Force Objectives Define best practices for collecting and storing Define best practices for aggregating and reporting Provide guidance to eliminate redundant effort by SEA’s and LEA’s Define best practices for re-inventory Promote awareness among vendors For Discussion Purposes Only

13. 13MIS 2008 / Guidance on Racial and Ethnic Data Why do it? duh, it’s required Other Federal agencies already doing it Consistent with other data, facilitating state and local policy analysis Reflects the population Allows individuals to more accurately identify themselves For Discussion Purposes Only

14. 14MIS 2008 / Guidance on Racial and Ethnic Data Implementation Areas Addressed Policy and procedure development Training and communication Re-identification of students and staff Data coding, storage, reporting, and bridging For Discussion Purposes Only

15. 15MIS 2008 / Guidance on Racial and Ethnic Data Contents Case studies of SEA’s and LEA’s who have already implemented Vignettes showing the pros and cons of various strategies Checklists Suggested implementation timeline Sample letters, enrollment forms Links to other resources For Discussion Purposes Only

16. 16MIS 2008 / Guidance on Racial and Ethnic Data Policy and Procedure Development Ongoing involvement by ED Program offices in sync Guidance and Technical Assistance States and LEA’s should collaborate For Discussion Purposes Only

17. 17MIS 2008 / Guidance on Racial and Ethnic Data Policy and Procedure Minimums Identify any state laws that authorize the collection of racial/ethnic data Analyze current categories Develop a standard set of codes Identify data systems involved Identify technology changes Estimate costs Establish timelines Develop standards for re-identification Develop communication tools For Discussion Purposes Only

18. 18MIS 2008 / Guidance on Racial and Ethnic Data Implementation Sequence Includes SEA, LEA, school, and vendor tasks Policies Communication Training Re-identification Data submission For Discussion Purposes Only

19. 19MIS 2008 / Guidance on Racial and Ethnic Data Training and Communication What is the implementation timeline? Is it legal? How is it used? Why the change? What will change and when? What if someone refuses? For Discussion Purposes Only

20. 20MIS 2008 / Guidance on Racial and Ethnic Data Re-identification Strongly encouraged, not required Resistance due to burden Resistance of parents due to fear Timing Observer identification For Discussion Purposes Only

21. 21MIS 2008 / Guidance on Racial and Ethnic Data Please answer both questions 1 and 2. 1.Are you Hispanic or Latino? (choose only one) No, not Hispanic or Latino Yes, Hispanic or Latino 2.What is your race? (choose one or more) American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White The two-part question For Discussion Purposes Only

22. 22MIS 2008 / Guidance on Racial and Ethnic Data “Race Unknown” or “Other” not an option Hispanics should enter a race Is this mandatory? The two-part question For Discussion Purposes Only

23. 23MIS 2008 / Guidance on Racial and Ethnic Data Observer Id Observer Id only as a last resort Who should the observer be? Should parents be alerted? Should the data be flagged? What about distance education? Observers need training For Discussion Purposes Only

24. 24MIS 2008 / Guidance on Racial and Ethnic Data Coding, Reporting, Storing, Bridging Several coding options exist Easy coding for data entry Different codes for storing Do not recycle old codes For Discussion Purposes Only

25. 25MIS 2008 / Guidance on Racial and Ethnic Data Coding, Reporting, Storing, Bridging For reporting to USED: Hispanic/Latino of any race American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or more races States continue to have discretion over major categories for NCLB reporting For Discussion Purposes Only

26. 26MIS 2008 / Guidance on Racial and Ethnic Data Coding, Reporting, Storing, Bridging Trend analysis through bridging Many methods exist An estimate of what the individual would have selected under the old categories Not required under NCLB For Discussion Purposes Only

27. 27MIS 2008 / Guidance on Racial and Ethnic Data The task force LEAs: Blair Loudat, OR John Metcalfe, WY David Patton, NE Thomas Stella, MA SEAs: Bethann Canada, VA Helene Bettencourt, MA Lavan Dukes, FL Carmen Jordan, AR Eric McCormick, AK Madalyn Quinlan, MT For Discussion Purposes Only