1. Week 1 Introduction to Excel

3. The purposes of this introduction are: To remind (or introduce) you to the Excel spreadsheet format To ensure that you can navigate the spreadsheet, open, save, enter and edit data To provide you with a basic overview of spreadsheet functions

4. Using These Presentations These presentations are best viewed in PowerPoint, rather than through a website browser. In addition for the rest of this Presentation, you will need to have the Excel workbook called Balance Sheet open on your computer. In order to do this, you should go to the web-page for Week 1, and then right-click on the hyperlinks for the presentation and the spreadsheet, save the files to your desktop, and open them from there.

5. Spreadsheet Example Click on to the Spreadsheet called BalanceSheet Use this to try out the ideas in the next few examples. Click on to the Spreadsheet called BalanceSheet Use this to try out the ideas in the next few examples.

6. The Spreadsheet Window The Worksheet Row 10 Column C Cell F10

7. Navigating the window (1) With the Mouse Position the cursor over the cell & click! With the Scroll Bars Use the mouse to click and drag

8. Navigating the Window (2) Arrow Keys Ctrl Arrow Ctrl Home Ctrl End Page Up/Down Alt Page Up/Down Ctrl Page Up/Down - up/down/left/right - Next nonblank cell - Cell A1 - Last cell used - Up/down a screen - Left/right a screen - Previous/Next Sheet

9. Navigating the Window (3) Using the Go To Box: Select Edit, Go to Or press F5 Type in the cell address e.g. C10

10. Entering Data and Formulae As you type, new data appears in the active cell Formula Bar Cancel  Enter Edit Formula = You can enter up to 32 K characters in a single cell

11. Numbers and Formulas Each cell can be Text Names, details etc. Dates, Times Numerical Integers (whole numbers) Decimals (e.g. 3.142) Fractions (e.g. ¾) Scientific Notation (e.g. 1.23 E+08) A Spreadsheet Formula For example “= A1 + A2”

12. Examining Cell Contents 1 Examine cells on the spreadsheet and see whether they contain : Text, Numbers Formulae Examine cells on the spreadsheet and see whether they contain : Text, Numbers Formulae Which cells contain formulae? What do these mean? Which cells contain formulae? What do these mean?

13. Examining Cell Contents 2 Examine cell F10 The formula is: = E8 +E9 Examine cell F10 The formula is: = E8 +E9 Examine cell F15 The formula is: =SUM(E12:E14) Examine cell F15 The formula is: =SUM(E12:E14) These formulae are just different ways of adding together the contents of cells. As you click on other cells, you will find formulae which use other arithmetic operations: - Subtraction Multiplication / Division

14. Opening and Saving To Open: Choose File, Open Select File with green XL icon Double click To Save: Choose File, Save As Type in the name of the file & return

15. Printing (1) Choose File, Print The dialog box appears Use the box to select what you need Particular sheets A selection You can examine what will be printed in a preview

16. Getting Help The ‘help’ facility in Excel is very useful. If you have the “help character” on the screen, double click and type in what you want to find out about You can do the same by selecting “help” from the toolbar, or pressing F1.