1. CoIT Contract Analysis

2. Team Members Matthew Hamilton – Redlands CC Von Royal - OSHRE Darlene Hightower – OSU Stillwater Maria Moccia-Wolff – OSU Stillwater Steve Prater – Western Oklahoma State College Chance Grubb – OU Norman

3. Our Charge To establish a single contract thru the State Regents office that is accessible to all Oklahoma Higher Education Institutions by July 1, 2015. Successes so far: - Adobe Contract Savings: $2.4M ◦some would not have had access to ETLA without contract - Lynda.com Contract Savings: $13,972.50

4. Analysis Overview 11 Institutions responded 8 included total spend If people listed a vendor multiple times, they are counted each time (some vendors show 19 contracts) We normalized the data as best we could without changing anything (resellers listed as manufacturers, etc)

7. Common Contracts Brief Analysis: ◦Adobe – already done ◦Jenzabar – in discussion ◦Probably need to stay away from vendors that are changeable (D2L, Blackboard) ◦Looking for long term companies that are foundational (Cisco, Jenzabar, Ellucian, Microsoft)

8. Analysis of Cisco BACKGROUND: ◦As reported by 8 institutions, we have an annual spend of $3.2M with Cisco. ◦11 institutions report buying Cisco products, but 3 did not report the amount. ◦State Contract for Cisco – kicks back 1% rebate to state ◦OU will be negotiating a contract to be effective July 1, 2015 with multiple 1 – year renewals

9. Cisco Opportunity OPPORTUNITY: IMMIX is Cisco’s Contract holder. IMMIX responds to our RFP and becomes the contract holder for Cisco for OU. The best discount they can legally document is 38% and perhaps add a 1% rebate and/or training credits. We work with our Cisco account executive to identify the resellers we want to have access to. This list can be adjusted at anytime working with our account executive. As we need to buy, we solicit quotes from the resellers on our list and select the best choice (price, services, etc). Any Higher Education institution in the state can purchase off our contract. We could discuss the rebates being filtered back to the schools that participate based on their purchase volume. Check out - immixgroup.com

10. Opportunities Best opportunities: ◦When a vendor can sell new services (where a school is now able to afford services unaffordable before). ◦Buying power can only be leveraged when schools buy together as one purchase. Upcoming contracts are an opportunity because it is new spend. ◦New Payroll requirements from state ◦Security services/tools ◦Storage ◦Backups ◦Virtualization ◦ADA web compliance tools

11. Next Steps Survey out to COIT membership Two areas to focus: ◦Gather information from institutions on short list of vendors ◦Ideas for upcoming new contracts Timeline: ◦January 30, 2015 – send out survey ◦February 10, 2015 – close survey ◦March COIT meeting – final decision on direction

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