1. Diocesan Maintenance Scheme The Beginners Guide Ian Tomkin

2. School Buildings Team Fax no. 0161 828 1484 Website: www.manchester.anglican.org Ian Tomkin Buildings Officer (Schools) 0161 828 1437 Sue Lomas (temp) Admin Assistant (P/T) 0161 828 1430 Leona Brooks Admin Assistant (Buildings) 0161 828 1406 Helen Tyler Admin Assistant 0161 828 1436 Holly Dallman Senior Administrator 0161 828 1408

3. Your School Building Repairs Risk Assessments Insurance DFC LCVAP Fire Inspections AMPBN Health & Safety PSBP Asbestos Legionella

4. Legal Framework 1991 Diocesan Boards of Education (DBE) Measure –Custodian Trustee –Management Trustee “Governors of CE schools are required by the 1991 DBE Measure to obtain the permission of the Board of Education before carrying out any work on the school building”

5. Land Ownership. j

6. The Blue Book. The Blue Book is an important piece of literature and a copy should be kept in schools at all times It holds most, if not all, of the answers to the most FAQs Issues covered include VAT, insurance, funding, responsibilities and approval

7. The SLA- What does it get you? Aided schools automatically have to pay into the SLA Included in the cost of the SLA is the buildings package SLA rate this year is £4.01 per pupil plus VAT on £1.73 for the buildings package The SLA offers a range of services from access to RE resources, discounts on training and courses and pastoral support for headteachers and staff

8. monitor DFC money operate Client Monies Accounts (CMS) negotiate LCVAP bids and monitor funding obtain EFA / LA grants if with EIG claim any insurance approve projects and any additional costs pay the certificates, fees and subsidiary invoices invoice the governors for their 10% (less any financial assistance offered) The SLA-The Buildings Package

9. Improving Your School Identify your priorities with your consultant using building development plans, asset management plans, surveys of premises does the work require planning permission, building regulations, CDM regulations? does the work require statutory proposals?

10. Costs how much will the work cost? is it capital work over £2,000? is it eligible for grant aid? if eligible for grant aid can the governors afford the 10% contribution?

11. Funding Streams DFC - Devolved Formula Capital LCVAP - LA co-ordinated voluntary aided programme Basic Need LA devolved monies Government initiative monies e.g. UIFSM

12. The Governors are responsible for instructing their consultant are responsible for agreeing the need for and scope of any proposed project are responsible for financing the project – 100% are the contractual party with the contractor and consultant agree any changes to the project – particularly items that affect costs. Any additional costs have to be agreed with the diocese and funding identified before the work is carried out

13. What will your consultant do for you? Project manage the work apply for any necessary planning permissions and/or building regulations approval act as CDM co-ordinator complete approval form and submit to the appropriate body on receipt of approval arrange for work to commence supervise work on site IF YOU DO NOT EMPLOY A CONSULTANT ALL THIS IS THE RESPONSIBILTY OF THE GOVERNORS

14. How we work together

15. How do you fund your 10% CMS interest account Governors funds Contribution from your PCC Trust funds Fundraising Delegated budget PTA DBE grant

16. Insurance Buildings 90%Building Work Buildings 10%school trips - LA balance of riskslegal indemnities employers liabilityspecial events public liabilityfidelity guarantee public liability – top-upterrorism WATCH THIS SPACE

17. DBE Services Offer a Total Property Management (TPM) service to all schools that buy into their scheme. The services offered include facilities management including statutory inspections 24 hour contractor call out alarm monitoring setting up and monitoring school ‘log book’ on maintenance items Contact : 01254 584692