1. April 24, 2012 Report on Operating Costs for Proposed Jail Expansion 04/24/12 1 Report on Operating Costs for Proposed Jail Expansion

2. Background  February 14, 2012 – Board directed County Administrator to: 1. Estimate operating costs for other County departments. 2. Calculate average cost per Full-Time Equivalent (FTE). 3. Identify construction contingency. 4. Determine overall fiscal impact. Report on Operating Costs for Proposed Jail Expansion 04/24/12 2

3. Projected Costs  Departments directly affected by Jail Expansion:  Sheriff’s Office  Health Care Services (Correctional Health)  General Services (Plant Engineering)  Probation (Pretrial Services)  Costs to support departments not calculated Report on Operating Costs for Proposed Jail Expansion 04/24/12 3

4. Projected Costs (continued)  Methodology:  10-year occupancy schedule  Departments projected costs for staffing and operations  Annual inflation factor: 3.65%  One-time costs included Report on Operating Costs for Proposed Jail Expansion 04/24/12 4

5. Table 1 Annual Staff and Operating Costs for Proposed Jail Expansion Year 1 (2 pods open) Year 5 (5 pods open) Year 10 (10 pods open) Sheriff’s Office $16,198,252$32,814,731$55,240,603 Health Care Svcs (Correctional Hlth)* 3,702,7667,530,87511,790,838 General Svcs (Plant Engineering)** 621,8441,002,9671,568,663 Probation (Pretrial Svcs) 169,817 379,904 1,042,490 $20,692,679$41,728,477$69,642,594 Staffing (FTE) Year 1 (2 pods open) Year 5 (5 pods open) Year 10 (10 pods open) Sheriff’s Office 117.00198.00270.00 Health Care Svcs (Correctional Hlth)* 38.7564.2577.00 General Svcs (Plant Engineering)** 7.009.0013.00 Probation (Pretrial Svcs) 2.00 4.00 8.00 164.75275.25368.00 * Correctional Health costs and staffing include extending clinic hours to serve both the proposed expansion and the existing Jail facility. ** Plant Engineering costs and staffing include addition of a night shift that would provide maintenance functions at the proposed expansion, as well as the existing Jail and Probation facilities. Estimated Annual Inflation Factor 3.65% Total One-Time Costs (10 years) $741,700 Report on Operating Costs for Proposed Jail Expansion 04/24/12 5

6. Average Staff Costs  Varies due to different positions, part-time staff.  Timing of additions affects year-to-year average Report on Operating Costs for Proposed Jail Expansion 04/24/12 6 Table 2 Average Cost per FTE Year 1 (2 pods open) Year 5 (5 pods open) Year 10 (10 pods open) Sheriff’s Office $112,387$130,440$153,828 Health Care Svcs (Correctional Hlth) 83,72396,463112,669 General Svcs (Plant Engineering) 74,54986,10487,136 Probation (Pretrial Svcs) 80,62492,518127,953 Overall Average Cost per FTE $103,652$120,508$142,297

7. Report on Operating Costs for Proposed Jail Expansion 04/24/12 7 Table 3 Project BudgetState GrantCountyTOTAL Construction $80,000,000$4,000,000$84,000,000 Change Order Contingency 4,000,000 Architectural 7,458,635 Environmental Review (CEQA) 752,000 Construction Management 3,788,545 Grant Audit 16,000 County Administration 1,031,423 Furniture, Fixtures, Equipment 953,397 Off-Site Improvements 1,000,000 Plan Check, Permit Fees 2,000,000 Total Project Hard Costs $80,000,000$25,000,000$105,000,000 Transition Planning $7,561,602 Needs Assessment 30,000 Total In-Kind Contributions $0$7,591,602 Site Acquisition (no out-of-pocket cost- land value for match only) $2,965,000 TOTAL$80,000,000$35,556,602$115,556,602 Construction Costs

8. Report on Operating Costs for Proposed Jail Expansion 04/24/12 8 Discretionary funds limited. If operations funded from existing GPR, dramatic impact on services. Reductions needed in other areas to offset cost. Revenue growth diverted to open remaining inmate pods would be unavailable to provide other services. Fiscal Impact

9. Summary  First-year operating costs = $20.7 million  First-year equipment costs = $316,300  Full implementation (Year 10) = $69.6 million/year  No revenue source currently in place Report on Operating Costs for Proposed Jail Expansion 04/24/12 9

10. Next Steps  Accept and file report  Board direction forwarded to Joint City/County Criminal Justice Task Force Report on Operating Costs for Proposed Jail Expansion 04/24/12 10