1. THE LETTERHEAD WESTPORT GLASS & MIRRORS 1813 Westport RoadKansas City, Missouri 64111 TEL 816-931-7347FAX 816-931-7348EMAIL: westportmirrors.com

2. THE DATE GB 2 October 2008 ‚the second of October two thousand and eight‘ 2/10/2008 USA October 2, 2008 ‚October the second two thousand and eight‘ 10/2/2008

3. THE ADDRESS (1) GB Messrs Stares & Jackson 22 The Avenue PORTSMOUTH ENGLANDPO3 3NW USA Magnus Model Laundry 248 Cedar Street Muscatine, IA 52761 USA

4. THE ADDRESS (2) GB Mr, Ms,… no full stop Messrs – personal names postcode USA Mr., Ms. … period Messrs. – lawyers, architects zip code

5. THE ADDRESS (3) ℅℅ ##  ‚The Manager‘ =  ‚The Editor‘ =  „care of“ temporary address  „number“ (USA)  bank or hotel  newspaper, magazine

6. Practice 3 (p. 9)  3 March 1986  9 May 1956  5 September 1956  23 June 1969  12 January 1973  22 February 1982  March 3, 1986  May 9, 1956  September 5, 1956  June 23, 1969  January 12, 1973  February 22, 1982

7. Practice 4 (p.11) The British and American styles of writing addresses differ in several ways. Americans put a period, which is their name for full stop, after abbreviations like Dr, Mr or Ms. In the USA the zip code goes in one line after the name of the town and the name of the state, whereas in Britain you usually find the

8. Practice 4 cont. postcode as the last item in a line of its own. British postcodes usually consist of six or seven letters and numbers with a space after the first three; American zip codes consist of five figures. Britons use the same pronunciation for the noun ‚address‘ and the verb ‚to address‘; the Americans on the other hand, stress

9. Practice 4 cont. the noun on the first syllable and the verb on the second syllable. Unlike the German word ‚Adresse‘, the English word address is spelt with two d‘s

10. Practice 5 (p.11) Mr M Rogers 22 Mains Park Rd. BIRMINGHAM ENGLAND B14 8HG Mrs. Lola Folsom P.O. Box # 2871 Glendale, FL 35512 USA

11. Practice 6 / 1 The Manager Charing Hotel 48 Bentinck Street LONDON ENGLANDW1M 5RL

12. Practice 6 / 2 Goodall Corporation P.O.Box # 562 Blue Island, IL 60406 USA

13. Salutation and Complimentary Close (GB) Dear Sirs Dear Sir or Madam To a companyYours faithfully Dear Mr Felton Dear Ms Hill To individualsYours sincerely Yours truly Dear George Dear Sally Quite common in GB and USA Yours Sincerely yours Best wishes

14. Salutation and Complimentary Close (USA) Gentlemen:No ‚Dear‘ Not always PC Yours very truly, Very truly yours, Dear Mr. Schon: Dear Ms. Stein: (Very) Sincerely yours Yours very cordially Dear Bob: Dear Judy: Yours, Cordially yours,

15. Subject Line  Form: Typewriter ribbons Subject: typewriter ribbons (USA) Re: typewriter ribbons (GB)  Usage: between salutation and body usually underlined

16. The Body of the Letter At least three paragraphs:  1: opening paragraph why; reference to past  2: main message details  3: closing paragraph: future action

17. Signature TRANSWORLD INDUSTRIAL CO. Susan Smollett Susan Smollett (Miss) p.p. Ransom Howe International Sales Manager Name of the firm Signature writer‘s name in typing (per pro) ‚on behalf of‘ signed by secretary Position in the firm

18. Signature p.p. Paxton Company Ltd. J. Laird Joseph Laird Business Manager in front of company name → entitled to sign on behalf of the firm

19. Reference Line  Forms: RH/SSRH/ssRH:SSRH:ss  Usage: person dictating – typist above inside address or below singature Ransom Howe dictated a letter to Susan Smollett

20. Attention Line  Form: Attention: Mr P Thomson Attention: Sales Manager Attention: Accounts Department  Usage: to direct a letter to a particular person placed below inside address

21. Enclosures Line  Form: Enclosure(s)Enc. 3 enclosuresEnc: catalogue  Usage: below reference initials

22. Notations for Copies  Form: CH/rp 2 enclosures c.c. Mr Campbell JW/pg Enc: price-list cc Sales Department o Usage: copies are sent to other people c.c. = carbon copy/ies last item of the letter