1. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 1 Outlook Report on Accommodation Facilities meetings Sigurd Lettow, Catherine Van der Velde, Michael Hauschild, Isabelle Mardirossian, Doris Chromek- Burckhart, Alexandre Rozanov, Thierry Lagrange, Jose Salizio Diez, Lluis Verge FAC scope Users Office Transport, Food, Service Portal Medical insurance Hostel matters

2. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Reminder of FAC mandate FAC replaced former Hostel Fund committee, so Hostel policies are are frequently reported and reviewed FAC discuss all accommodation facilities important for CERN users and prepare relevant recommendations ACCU representatives in the FAC assure that the views of the CERN Users are well considered The scope of FAC was enlarged transport, health, food, library, registration, access, User Office, and other facilities Usual meetings are one week before ACCU meeting to check that all points to be discussed on ACCU are well prepared Review of action list 2

3. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Users Office Longer term user contracts and cards of up to 5 years (both Switzerland and France) was a very big progress: facility for users and reduction of the work load on User Office Pre-registration and prolongation WWW forms brings real economy of users time and money: less iterations before the registration is finished. We reached 12200 Users (2012) !!!! Factor two from 1999 … 3

4. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Traransport, food Shuttles to Airport big success according Users feedback. Car sharing with WWW booking – excellent solution 620 bikes for CERN Users mainly free. Only during summer 1chf/day: improve usage. Food and commodity machines installed near resto-1 Low price food in the restaurants 1-2 is not easy as we need to keep high quality. But there is restaurant-3 with lower prices and free shuttles, micro ways in resto-1, non- expensive vegetables/salads/soups in resto-1 Payment in restaurants with CERN RF ID card with preloaded money is still a pending issue : potentially faster queues, improved hygiene 4

5. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Medical Insurance for Users Several iterations discussed in FAC Low cost solution ~ 1.9 euros/day Most difficult question was: definition of Urgency. Close to resolve, but still some issues See latest situation in the talk of Doris Chromek-Burckhart 5

6. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Hostel maters WEB booking: extensively used, reduce time, but also prevents conflicts Short term electronic Waiting list (at 20:00 each evening by E-mail) is working Long term Waiting list is working, software not very flexible, but improvements will come with time Few reading/smoking rooms and offices already transformed into bedrooms, more in work Stop airport shuttle near Hostel reception (building 39) done See latest situation in the talk of Pavel Makhov and GS report of Reinoud Martens 6

7. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013 Hostel maters Saint-Genis CERN hostels was increased by 70 rooms in 2012. But users like more beds in CERN main hostel on Meyrin site. In 2012 record occupancy of Hostel 80.4 % Taking out weekends and vacations it means practically 100% occupancy. For such a high occupancy: excellent service. Many thanks to CERN and Hostel personnel. But some refusals, so discussions on the increase of number of beds and new hostel After April 2013 significant drop in hostel occupancy to 67% due to LS1. Increase at the end of 2013. What will happens during LHC restart in begin 2015 ? 7

8. CERNAccommodation Facilities (FAC) meeting A.Rozanov CERN ACCU 04.12.2013ACCU A.Rozanov 5.03.2008 8 Additional material