1. Microsoft Office 2007 - Illustrated Creating and Formatting Tables

2. Microsoft Office 2007- Illustrated Objectives Insert a tableInsert a table Insert and delete rows and columnsInsert and delete rows and columns Modify rows and columnsModify rows and columns Sort table dataSort table data

3. Microsoft Office 2007- Illustrated Split and merge cells Perform calculations in tables Apply a table style Create a custom format for a table Objectives (continued)

4. Microsoft Office 2007- Illustrated Complete Inserting a Table A table is a grid made up of rows and columns of cells that you fill with text and graphicsA table is a grid made up of rows and columns of cells that you fill with text and graphics A cell is the box formed by the intersection of a column and a rowA cell is the box formed by the intersection of a column and a row The lines that divide the columns and rows are called bordersThe lines that divide the columns and rows are called borders

5. Microsoft Office 2007- Illustrated Complete Inserting a Table (continued) Table menu includes a grid for selecting number of columns/rows for the table Also has commands for inserting tables:

6. Microsoft Office 2007- Illustrated Complete Inserting a Table (continued)

7. Microsoft Office 2007- Illustrated Complete

8. Inserting a Table (continued) To create a table:To create a table: Use Table button in Tables group of Insert tab to open Table menu and insert a blank tableUse Table button in Tables group of Insert tab to open Table menu and insert a blank table Type text in the table cellsType text in the table cells Press [Tab] to move from cell to cell or click in a cell to move the insertion pointPress [Tab] to move from cell to cell or click in a cell to move the insertion point Press [Tab] at the end of the last cell, to create a new blank row at the bottom of the tablePress [Tab] at the end of the last cell, to create a new blank row at the bottom of the table

9. Microsoft Office 2007- Illustrated Complete Inserting and Deleting Rows and Columns To select rows and columns:To select rows and columns: Use Select command in Table group on Table Tools Layout tabUse Select command in Table group on Table Tools Layout tab Use the mouseUse the mouse Click margin to the left of a row to select itClick margin to the left of a row to select it Click top border of a column to select itClick top border of a column to select it Drag across a row or down a column to select the row or columnDrag across a row or down a column to select the row or column

10. Microsoft Office 2007- Illustrated Complete Inserting and Deleting Rows and Columns (continued) First select the row or column where you want to add or remove informationFirst select the row or column where you want to add or remove information Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tabUse the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab Use the Delete command in the Rows & Columns group of the Table Tools Layout tabUse the Delete command in the Rows & Columns group of the Table Tools Layout tab

11. Microsoft Office 2007- Illustrated Complete Inserting and Deleting Rows and Columns (continued)

12. Microsoft Office 2007- Illustrated Complete

13. Inserting and Deleting Rows and Columns (continued) Copying and moving rows and columnsCopying and moving rows and columns Copy and move rows and columns the same way you copy and move textCopy and move rows and columns the same way you copy and move text Use the Copy, Cut and Paste buttonsUse the Copy, Cut and Paste buttons Rows are inserted above the row containing the insertion pointRows are inserted above the row containing the insertion point Columns are inserted to the left of the column containing the insertion pointColumns are inserted to the left of the column containing the insertion point

14. Microsoft Office 2007- Illustrated Complete Modifying Rows and Columns Change the size of columns and rows by:Change the size of columns and rows by: Dragging a borderDragging a border Using AutoFit command in Cell Size group on Table Tools Layout tabUsing AutoFit command in Cell Size group on Table Tools Layout tab Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog boxSetting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box

15. Microsoft Office 2007- Illustrated Complete

16. Modifying Rows and Columns (continued) To set advanced table properties:To set advanced table properties: Properties command in Table group on Table Tools Layout tab Table Properties dialog box opens

17. Microsoft Office 2007- Illustrated Complete Sorting Table Data To sort data is to organize the data alphabetically or sequentially based on the data in one or more columnsTo sort data is to organize the data alphabetically or sequentially based on the data in one or more columns Data is sorted based on criteria you setData is sorted based on criteria you set Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9)Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9) Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) orderSorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order

18. Microsoft Office 2007- Illustrated Complete Sorting Table Data (continued)

19. Microsoft Office 2007- Illustrated Complete Sorting Table Data (continued)

20. Microsoft Office 2007- Illustrated Complete Sorting Table Data (continued) Sorting lists and paragraphsSorting lists and paragraphs Use Sort command in Paragraph group on Home tab, and then choose:Use Sort command in Paragraph group on Home tab, and then choose: Type of data (text, numbers, dates)Type of data (text, numbers, dates) Sort by criteria (paragraphs or fields)Sort by criteria (paragraphs or fields) Fields are text or numbers that are separated by a character, such as tabs or commasFields are text or numbers that are separated by a character, such as tabs or commas Sort order (ascending or descending)Sort order (ascending or descending)

21. Microsoft Office 2007- Illustrated Complete Splitting and Merging Cells Merge cells to combine adjacent cells into one larger cellMerge cells to combine adjacent cells into one larger cell Split cells to divide a cell into multiple cellsSplit cells to divide a cell into multiple cells Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tabUse Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab

22. Microsoft Office 2007- Illustrated Complete

23. Splitting and Merging Cells (continued) Cells have.08" left and right margins with no spacing between cellsCells have.08" left and right margins with no spacing between cells Adjust them using Cell Margins button in Alignment group on Table Tools Layout tabAdjust them using Cell Margins button in Alignment group on Table Tools Layout tab Table Options dialog box opensTable Options dialog box opens Settings are applied to the entire tableSettings are applied to the entire table

24. Microsoft Office 2007- Illustrated Complete Performing Calculations in Tables Formula command allows you to quickly total the numbers in a column or row, perform averages, etc.Formula command allows you to quickly total the numbers in a column or row, perform averages, etc. Use cell references to refer to the cells in the tableUse cell references to refer to the cells in the table Cell references are composed of a letter and a numberCell references are composed of a letter and a number Letter represents column, number represents rowLetter represents column, number represents row

25. Microsoft Office 2007- Illustrated Complete Performing Calculations in Tables (continued)

26. Microsoft Office 2007- Illustrated Complete

27. Performing Calculations in Tables (continued) Working with formulas:Working with formulas: Word includes formulas for averaging, counting, rounding, and addingWord includes formulas for averaging, counting, rounding, and adding Formula dialog boxFormula dialog box Enter cell references in parentheses after the function nameEnter cell references in parentheses after the function name =Average(A1,B2,C5)=Average(A1,B2,C5) Separate cell ranges by a colonSeparate cell ranges by a colon =SUM(A1:A9)=SUM(A1:A9)

28. Microsoft Office 2007- Illustrated Complete Applying a Table Style Table styles include borders, shading, fonts, alignment, colors, and other formatting effectsTable styles include borders, shading, fonts, alignment, colors, and other formatting effects Use the buttons in the Table Styles group on the Table Tools Design tabUse the buttons in the Table Styles group on the Table Tools Design tab

29. Microsoft Office 2007- Illustrated Complete Applying a Table Style (continued)

30. Microsoft Office 2007- Illustrated Complete

31. Applying a Table Style (continued) Using tables to lay out a page:Using tables to lay out a page: Tables can help structure the layout of a pageTables can help structure the layout of a page Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cellsText, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells A table inserted in a cell is called a nested tableA table inserted in a cell is called a nested table

32. Microsoft Office 2007- Illustrated Complete Applying a Table Style (continued) Using tables to lay out a page (cont.)Using tables to lay out a page (cont.) Remove the table borders to hide the table structureRemove the table borders to hide the table structure After removing borders, display the table gridlines to help you workAfter removing borders, display the table gridlines to help you work Gridlines are blue dotted lines that show cell boundaries onscreen but do not printGridlines are blue dotted lines that show cell boundaries onscreen but do not print Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and offUse the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off

33. Microsoft Office 2007- Illustrated Complete Creating a Custom Format for a Table Use the formatting tools available in Word to create your own table designsUse the formatting tools available in Word to create your own table designs Add or remove borders and shadingAdd or remove borders and shading Vary the line style, thickness, and color of bordersVary the line style, thickness, and color of borders Change the orientation of textChange the orientation of text

34. Microsoft Office 2007- Illustrated Complete Creating a Custom Format for a Table (continued)

35. Microsoft Office 2007- Illustrated Complete Creating a Custom Format for a Table (continued)

36. Microsoft Office 2007- Illustrated Complete Creating a Custom Format for a Table (continued) Draw Table feature allows you to draw table cells exactly where you want themDraw Table feature allows you to draw table cells exactly where you want them Click Table button on the Insert tab, and then click Draw TableClick Table button on the Insert tab, and then click Draw Table If a table is already started, click the Draw Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer; then, and drag to draw a cellIf a table is already started, click the Draw Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer; then, and drag to draw a cell To erase a border, Eraser button in Draw Borders group to activate the Eraser pointer; then, click the border to removeTo erase a border, Eraser button in Draw Borders group to activate the Eraser pointer; then, click the border to remove

37. Microsoft Office 2007- Illustrated Complete Summary Tables help you illustrate information intended for reference and analysisTables help you illustrate information intended for reference and analysis Can be used to structure the layout of a pageCan be used to structure the layout of a page Table menu includes a grid for selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a tableTable menu includes a grid for selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table Word allows you easily sort and calculate the data in a tableWord allows you easily sort and calculate the data in a table Word includes built-in table styles that you can apply to a table to format it quicklyWord includes built-in table styles that you can apply to a table to format it quickly