1. INFO425: System Design INFORMATION SYSTEMS @ X Chapter 8 Evaluating Alternatives for Requirements, Environment, and Implementation Evaluating Alternatives for Requirements, Environment, and Implementation Part 1

2. INFO425: System Design INFORMATION SYSTEMS @ X Objectives  Describe process for packaging/prioritizing system requirements based on the desired system scope and level of automation for the new system  Describe the strategic decisions that determine the target deployment environment and the design approach for the new system  Determine alternative approaches for system development  Evaluate and select a development approach based on the needs and resources of the organization

3. INFO425: System Design INFORMATION SYSTEMS @ X Overview  Last three activities of analysis  Prioritize systems requirements  Generate and evaluate alternatives  Review recommendation with management  Refocus project direction  Transition from discovery and analysis to solutions and design  Set direction for design and implementation of solution system

4. INFO425: System Design INFORMATION SYSTEMS @ X System Analysis Activities  Final three steps overlap with initial steps and done iteratively  Steps:  Define priority of each event (function)  Define the level of automation for each event  Define the deployment environment (hardware, operating system, network)  Identify design alternatives (e.g., custom development vs. package)  Evaluate design alternatives  Select alternative and present to management

5. INFO425: System Design INFORMATION SYSTEMS @ X Project Management Perspective  Time  Cost  Quality  Human resources  Procurement  Communications  Risk  The final activities of the Systems Analysis phase are largely (but not entirely) project management activities  Overall goal is to precisely define scope and to specify how system will be implemented. This allows the project manager to quantify the following dimensions of the project:

6. INFO425: System Design INFORMATION SYSTEMS @ X Deciding on Scope and Level of Automation  Scope determines which business functions (events) will be included in system  Level of automation is how much automated computer support exists for functions included in scope  Aim is to precisely define functions in scope and level of automation for each function to avoid scope creep  Requests for addition of system functions after requirements have been defined and decision has been made  To avoid, formalize the process  Get key stakeholders to participate and sign off

7. INFO425: System Design INFORMATION SYSTEMS @ X Prioritizing Requirements  Assume that Event = Function  Use an expanded Event Table  Typically, priority is defined when Event table is built, then refined  Priority: Mandatory, Important, Desirable Level of Automation Event/FunctionPriorityLowMediumHigh Schedule a course section Mandatory Enroll in Course Mandatory Provide student suggested curriculum for upcoming academic year Desirable Generate student timetable Important

8. INFO425: System Design INFORMATION SYSTEMS @ X Defining Level of Automation  High >System takes over processing of business function … does most of the work …. Applies business logic / rules >Ask the question: how should this function be done ideally  Medium >Midrange point which combines features from low and high alternatives  Low >Simple computer records keeping >Often involves automating existing, manual tasks Level of Automation Event/FunctionPriorityLowMediumHigh Provide student suggested curriculum for upcoming academic year Desirable Generate printout based on program, year and courses taken Create tentative schedule for year, online, prompt student to confirm/change as required Medium + generate and email timetable to student

9. INFO425: System Design INFORMATION SYSTEMS @ X RMO Customer Support System Functions

10. INFO425: System Design INFORMATION SYSTEMS @ X Exercise – Student Registration Level of Automation Event/FunctionPriorityLowMediumHigh Schedule a course section Mandatory Enroll in Course Mandatory Generate student timetable Important Define potential levels of automation for each function