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2. The Basic and New Features Of MSU Centralized Adobe Connect Pro 7.5 2010 MSU IT Conference Breakout Session 3 Presented by Catherine Zhang 2

3. MSU Adobe Connect Pro Website http://breeze.msu.edu http://breeze.msu.edu 3

4. What is Adobe Connect Adobe Connect is a web communication system that lets users engage in web conferencing in real time as well as multimedia content Adobe Connect Pro (real time meeting) Adobe Presenter 4

5. Topics Background of MSU centralized Adobe Connect General features of Adobe Connect Pro Introduction to new features in Adobe Connect Pro 7.5 Help and Support Create and manage content and meetings 5

6. Background of MSU Centralized Adobe Connect In 2005, MSU Breeze system was centralized from College of Veterinary Medicine In 2008, Breeze has been upgraded and rebranded by the vendor to Adobe Connect after Adobe bought Macromedia 6

7. Timeline of Adobe Connect Pro at MSU Libraries Computing and Technology Adobe Connect ProMacromedia Breeze Active Users 7

8. What you need to use Adobe Connect Computer and Internet connection A Web Browser Adobe Flash Player Windows Mac 8

9. Web Conferencing Solutions 9

10. General Features of Adobe Connect Pro Meeting module Training module Events module Meeting module Presenter module Training module Events module 10

11. Meeting Module The meeting module is a technology Adobe using to facilitate live meetings over the internet. Meeting module is used to create meeting rooms The meeting room is an online application that you use to conduct a meeting The meeting room consists of various display panels (pods) and components 11

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13. Presenter Module Adobe® Presenter is a plug-in to Microsoft PowerPoint Presenter functions are accessed from within PowerPoint on the menu bar Saved in different format. Such as SWF, PDF, PPT or PPTX and PPCX, for publishing or uploading to Connect Pro Server Presenter enables authors to create content 13

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15. Training Module The Adobe Acrobat Connect Pro Training application consists of the following: Content Courses Curriculums Virtual classrooms 15

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17. Events Module An event is a meeting, seminar, presentation, course, curriculum, or virtual classroom wrapped with pre-event and post-event management features Event management features include registration, reminders, and event-tracking surveys and reports 17

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19. Universal Voice Stream a live telephone audio conference to Adobe Connect Pro Meeting and allow participants to listen using VOIP Works with any audio (phone) provider No additional software to install No more cost to participants Meeting can be recorded and accessed later 19

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21. Share PDF files in meeting rooms PDF files are automatically converted to SWF files to be shared in the meeting rooms Uploaded to content library, the PDF files are stored in the content library as PDF files 21

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23. Support and Status links in the Meeting Room Help menu 23

24. 24 Contact support and system status links in meeting room

25. Improved Microsoft® PowerPoint support Share PPTX documents in meetings in higher fidelity, including documents that contain smart art, charts, text, and shape effects Use less bandwidth to view PowerPoint content by pre-loading PPT or PPTX content to a meeting room 25

26. 26 Increased accessibility functionality New iPhone application

27. Summary of Major Features Meeting rooms Max meeting size 80,000 * Cross-platform Screen sharing Chat, notes, whiteboard Teleconferencing Audio through computer speaker/mic Persistent content in meeting rooms Meeting recordings Customizable layouts Multiple meeting rooms per user Polling Audio/video upload (MP3 and FLV) Central content library Course and curriculum/learning management Event management 27

28. Help and Support 28

29. MSU User Support Contact Distance Learning Services (DLS) 517-355-2345 or 1-800-500-1554 Email (contact form): https://contact.cl.msu.edu/contact.php?service=breeze https://contact.cl.msu.edu/contact.php?service=breeze 29

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31. MSU Online Help Page http://help.breeze.msu.edu 31

32. Training class offered at MSU for Adobe Connect Pro Service Adobe Presenter & Connect training class http://train.msu.edu Upcoming class on 10/6/2010 Enroll online http://lcttpenroll.msu.edu/ 32

33. Adobe Connect Help Resources 33

34. Create and Manage Content and Meeting 34

35. Content Content refers to files stored in the Acrobat Connect Pro content library Content can be any of the following file types: PPT, PPTX, FLV, SWF, PDF, GIF, JPG, PNG, MP3, HTML, or ZIP No individual user information is stored with content 35

36. Major operations for content Create Content Update content Managing Content Create Folders Edit file or folder information Move files or folders Delete a file or folder View data about content 36

37. Create Content Start with “Content” from the “Create New” bar Locate and select the target file to upload Give a title to the new content file The new content file is assigned a unique URL (manually or automatically) “Invalid file format selected” error message appears if the target file format is not supported 37

38. Update Content Content  Content List Navigate to select the content file to be updated Locate and select the new content file to upload Save The new content file overwrites the old one 38

39. Managing Content Create folders Move files or folders Edit file or folder information Delete a file or folder View the usage statistical data about the content 39

40. Create folders Content  My Content or Shared Content Navigate through the file structure for location New Folder Name the folder and fill in folder info Save 40

41. Edit file or folder information Content  My Content Navigate to and select the target file or folder Edit Information link Save You are allowed edit file name and associated information but not the URL 41

42. Move files or folders Content  My Content Navigate to and select the target file or folder Move Select the destination folder Move The URL to the moved file remains unchanged. 42

43. Delete a file or folder--- be careful! Content  My Content Navigate to and select the target file or folder Delete Confirm Delete The content is removed permanently. Check if any modules are still using (linked to) this content before deleting. 43

44. View data about Content Content  Content Dashboard View the graphic charts and list about Content over the last 30 days: Most viewed content---by the number of times viewed Most effective presentations---by percentage of slides viewed across all viewers Most recently viewed content (in sorted list) 44

45. Meeting Adobe Connect Pro Meeting is a live online conference for multiple users The meeting room is an online application that you use to conduct a meeting The meeting room consists of various display panels (pods) and components 45

46. Major operations for meetings Create meeting Create and use meeting room templates Start a meeting Enter a meeting Manage meetings Edit meeting information View and modify a participant list Change a participant’s meeting permission Send meeting invitations for an existing meeting Viewing Data About Meeting 46

47. Create meeting Start the Meeting wizard Enter meeting information Select meeting participants Send invitations 47

48. Create and use meeting room templates A template is simply a meeting room that has already been designed. It can contain one or several layouts with different display panels (pods), configurations and content Applying a template to a meeting reduces repetitive customization effort Default meeting templates available--- 3 layouts: Sharing, Discussion, and Collaboration An existing meeting room can be converted to a template 48

49. Start a meeting As a host: Log in to your meeting room Invite others via email, instant message Specify meeting information Accept or decline requests to join the meeting Rearrange pods and type in notes 49

50. Enter a meeting Home page  My Meetings Locate desirable meeting Open Or Meetings  Click on specific meeting Click on Enter Meeting Room Or Email  URL Or URL  Browser 50

51. Manage Meetings Edit meeting information View and modify a participant list View a meeting participant list Add meeting participants Remove meeting participants Change a participant’s meeting permission Send meeting invitations for an existing meeting 51

52. Viewing Data About Meeting Meeting  Meeting Dashboard View graphic charts about meetings over the last 30 days: Most Active Meetings---by number of sessions Most Participant Meetings---by number of participants Most Viewed Recordings---by number of times the meeting is viewed 52