1. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT UN/CEFACT Forum Opening Plenary 08MAR, 2004 Bonn, Germany

2. UN/CEFACT Definition of common vocabulary used in business operations Definition of common processes (e.g. CBP Library, Collaboration Patterns) Specialization of processes for a specific purpose Specialization of processes for a specific partnership (e.g. CPA) Domain of this project Opening Plenary Agenda Welcome Key Events this week – Listen & Learn Monday, 8MAR04 TBG Room 4:00 PM – 5:00 PM E-tendering E-Catalogue Monday Reception: Main Lobby6:00 PM – 7:30 PM Wednesday, 10MAR04 Information Flow Procedure 9:00 AM – 11:00 AM Discussion XML Design Overview 1:00 PM – 2:00 PM Common Business Process 2:00 PM – 3:00 PM Catalogue Specification Harmonization 3:00 PM – 5:00 PM Friday Closing Plenary12:00 – 3:00 PM Daily coffee break’s at 10:30AM & 2:45 PM

3. UN/CEFACT Opening Plenary Agenda (continued) Group Updates - ATG - Legal - TBG - TMG - ICG Information Flow Procedure Status Update CSG Update Word from our host

4. UN/CEFACT Applied Technologies Group (ATG) U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT Chair: Margaret Pemberton Vice Chair:Anders Grangård

5. UN/CEFACT ATG Meeting 19 th -23 rd January 2004  Hosted by LMI in Washington DC, USA  Attended by 16 people  Finalised interim DMR review - pending TBG verification  Finished work flow support documents  Progressed work on naming and design rules  Resolution …

6. UN/CEFACT ATG Resolution ATG resolves that the UN/CEFACT registry should fully support the latest version of the ebXML registry specifications, which includes the storage of CCTS defined artefacts.

7. UN/CEFACT ATG Projects  Generic Header « Standard Business Document Header' will enable integration between internal applications, enterprise applications, and business-to-business infrastructure by acting as a consistent interface between applications. » o Public Review redone due to administrative glitch [ODP Step 5] o Resolution of comments finalised o Implementation Verification ready for launch [ODP Step 6]

8. UN/CEFACT ATG Projects (cont)  Harmonisation of Representation Terms  Library Maintenance Request Procedures

9. UN/CEFACT ATG1 (UN/EDIFACT) Projects Anders Grangård  UML to UN/EDIFACT Transformation Rules « to enable ebXML Core Components compliant UN/EDIFACT constructs to be created based on UMM compliant models » o Requirements list concluded [ODP Step 2] o 1st working draft this week [ODP Step 3] o ATG review end of this week [ODP Step 4]

10. UN/CEFACT ATG1 (UN/EDIFACT) Projects Anders Grangård  UN/EDIFACT Data Maintenance Requests for D.04A o 82 DMR’s o Schedule to be organised Monday Lunch  Discussion on next generation UN/EDIFACT

11. UN/CEFACT ATG2 (XML) Projects Mark Crawford  XML Naming and Design Rules « Rules and guidelines for the application of this important technology as part of UN/CEFACT’s strategy for next-generation cross-functional business messages » o UBL as primary basis of rules o Overall model for expressing CC registry artefacts agreed to o Finalising detailed rules  ATG will host lunch and learn on Wednesday to share design approach

12. UN/CEFACT ATG2 (XML) Projects (cont) Mark Crawford  Other projects in the works (All are dependent on NDR): o CCTS XML Schema o TAC for XML o BPSS XML Schema o UML to XML Transformation Rules o Implementers Guideline to ebXML Technical Architecture o Schema Production

13. UN/CEFACT ATG This Week  ATG meeting rooms during the week o ATG plenary Room F o ATG2 – Room G o ATG1 - Room P2.1  E-room set up for internal work documents o Contact ATG chair  Web site set up for public access o Hosted by DISA http://webster.disa.org/cefact-groups/atg/

14. UN/CEFACT ATG – This Week  Finalize Review of DMR’s for D.04A  Joint Meeting with TBG E-Cert Project Team  Joint Meeting with TMG Unified Business Agreements and Contracts (UBAC) Project Team  Joint Meeting with TC154 MA regarding TDED Update  Approve Standard Business Document Header Project  Finalize Forum Workflow Procedures Document  Lunch and Learn – XML Design Philosophy - Wednesday

15. UN/CEFACT ATG – Next Meeting  Waldorf, Germany  June 21-25th 2004  Hosted by SAP ALL WELCOME

16. UN/CEFACT UN/CEFACT S IMPLE, T RANSPARENT AND E FFECTIVE P ROCESSES FOR G LOBAL B USINESS.

17. UN/CEFACT International Trade Facilitation and Business Process Group (TBG) Chair : Ralph Berwanger Vice-Chair(s) : Sue Probert, Mike Doran

18. UN/CEFACT

19. TBG Summary  Over 200 members within 17 Working Groups  Many participants are representatives of larger organizations  11 domain Working Groups are meeting during this Forum plus TBG14 – 17

20. UN/CEFACT

21. Important events of the week  TBG 6 - Open Forum on e-tendering and e-catalogue projects Monday 16:00 - Bernard Longhi  TBG 14 - Presentation of Common Business Process Catalog Specification & review of comments Wednesday, 14:00-15:00 - Colin Clark  TBG 17 - Harmonization Session - Presentation of Core Component Library project Wednesday 15:00-17:00 – Stig Korsgaard  ISO TC154 Liaison – Francois Vuilleumier

22. UN/CEFACT S IMPLE, T RANSPARENT AND E FFECTIVE P ROCESSES FOR G LOBAL B USINESS.

23. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT Techniques and Methodologies Group Chair: Klaus-Dieter Naujok Vice Chair: Christian Huemer

24. UN/CEFACT Highlights of Activities since last Forum  General o Release of approved Technical Specifications:  October - ebXML BPSS TS V1.1  November - CCTS V2.01 - Part 8 of the ebXML Framework o Release of approved User Guide:  October - UMM User Guide V20030922 o Participation in BCF Workshops:  26 Jan - 6 Feb, Europe - Vienna, Essen, London, Stockholm, Barcelona & Brussels

25. UN/CEFACT Highlights of Activities since last Forum  Interim Meeting - Waidhofen, Austria, December 2003 o Approved New Project Proposals and issued Call for Participation for:  BCSS V1.0  BPSS V2.0  CCTS V2.1  eBATC V1.0 (modified existing PP) o UBAC - First International Workshop on Unified Business Agreements and Contracts (before Interim meeting) o Alignment between CC and UMM User Guides o Progressed CCTS V2.0 & 2.01 comments for inclusion in new V2.1 project

26. UN/CEFACT This week’s activities  General o Suspension of new 4 projects (Reissuing of Call for Participation and Contribution incorporating UNECE IPR Policy and new membership rules)  BPWG o UBAC  Finalization of Requirements and Scoping Phase  CCWG o Discuss fast track of CCTS to ISO TS (Tuesday, 13:00 – 14:00) o CCTS  Resolve Comments (Tuesday, 14:00 – 17:00) o CCSD  No meetings planned for this week

27. UN/CEFACT This Weeks TMG Agenda  Monday o 13:00-14:00 TMG Opening Plenary o 14:00-18:00 TMG Working Groups  Tuesday - Thursday o 09:00 Start of work within Working Groups o 17:00 TMG evening plenary o 17:30 TMG steering group meeting o 18:00 Close of business for the day  Friday o 09:00-11:00 TMG Closing Plenary

28. UN/CEFACT UN/CEFACT S IMPLE, T RANSPARENT AND E FFECTIVE P ROCESSES FOR G LOBAL B USINESS.

29. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT Chair: Mike Conroy Vice Chair: David Dobbing Information Content Management Group (ICG)

30. UN/CEFACT Work carried out between Forum meetings 1.D.03B has been audited and published 2.2004-1 version of Recommendation 16 (UN/LOCODE) has been published 3.Recommendation 24 (transport status codes) has been finalised for ODP 4.BRS document has been reviewed.

31. UN/CEFACT ICG Agenda Eight key points: 1.Review of UN Recommendations under modification a.Rec. 24 – Trade and Transport Status Codes b.Rec. 20 – Units of Measure c.Others 2.Approval of the FCT procedures 3.ICG website 4.Review of Work Programme. 5.Review of the Business Requirements Specification (BRS) comments a.Pilot BRS use with e-Cert 6.Requirements Specification Mapping (RSM) a.Finalise initial drafts with other groups b.Evaluate the INSTAT example to verify RSM document content 7.Development of the ICG repository strategy (Thursday afternoon) 8.Review of the UNCL migration plan

32. UN/CEFACT Development of the RSM All participants welcome. A number of tasks to work on How to achieve consistency with UMM/BCF/CCTS How to go from a conceptual model to a technical model Formalise the use of the UML artifacts for class diagrams How to integrate core components Planned for Tuesday (afternoon), Wednesday and Thursday morning

33. UN/CEFACT UN/CEFACT S IMPLE, T RANSPARENT AND E FFECTIVE P ROCESSES FOR G LOBAL B USINESS.

34. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT FCT Operating procedures

35. UN/CEFACT FCT Procedures between TBG, ICG and ATG Procedures released for comment on 2003-09-18 The 1st review period: Commencing Monday 22nd of September, 2003 Ending Friday 31st of October, 2003 The 2nd review period: Commencing Monday 24th of November, 2003 Ending Friday 9th of January, 2004

36. UN/CEFACT FCT Procedures between TBG, ICG and ATG Disposition of comments: 141 comments editorial 28% Document structure 8% Group procedures 24% Other documentation 30% Questions 10% Our OBJECTIVE: Approve the document at this meeting Final review Wednesday, 9:00 to 11:00

37. UN/CEFACT UN/CEFACT S IMPLE, T RANSPARENT AND E FFECTIVE P ROCESSES FOR G LOBAL B USINESS.

38. UN/CEFACT Good To GREAT 1 Technology can accelerate a transformation, but technology can not cause a transformation The Right people are the most important asset Unwavering faith that you can and will prevail in the end Disciplined People  Don’t need hierarchy  Don’t need bureaucracy  Don’t need excessive control Greatness is a matter of conscious choice 1 - author: Jim Collins published by HarperBusiness

39. UN/CEFACT Ray Walker Chairman, UN/CEFACT Steering Group Special Advisor on Trade Processes and eBusiness to the UK Department of Trade and Industry raywalker@attglobal.net Key Issues Facing Us UN/CEFACT

40. UN/CEFACT The UN Centre for Trade Facilitation and Electronic Business Key Issues  Proposal for New Management Organisation  Intellectual Property Rights (IPR) Policy  IPR Questionnaire  Support Service Provider

41. UN/CEFACT Proposal for New Management Organisation Background  Growing overlap between the roles of the CSG and the FCT  Need for a separation of strategic and operational layers of management  Changes required by the UN Office for Legal Affairs (OLA) to accommodate SSP proposal

42. UN/CEFACT Proposal for New Management Organisation Proposals  The removal of the CSG  The establishment of a Programme Steering Group (PSG) to replace the FCT  Group Chairs to become Plenary Rapporteurs  Plenary Vice Chairs given more functional responsibilities

43. UN/CEFACT Proposal for New Management Organisation Programme Steering Group  Chair and Vice Chair elected by the Forum. Chair also becomes a Plenary Rapporteur  Each Group elects their representative (Can be the Chair)  Plenary Vice Chairs and UN secretariat non – voting, ex officio, members  Proposed elections September 2004.

44. UN/CEFACT Proposal for New Management Organisation Responsibilities of the PSG include:  Realising an efficient harmonisation of the collective Group programmes within the context of the objectives of the Centre  Monitoring and Coordinating progress on the approved work programmes for the Groups  Coordinating the provision of resources to the Groups  Developing and maintaining the general operational procedures  Providing Recommendations to the Plenary

45. UN/CEFACT Proposal for New Management Organisation Plenary Vice Chairs  Vice Chairs to be allocated an area of responsibility by Plenary Chair e.g. Policy Development, Promotion and Communication, External Affairs  Vice Chairs can establish advisory teams to assist them with members coming from either the Plenary or the Forum

46. UN/CEFACT Proposal for New Management Organisation Collective Responsibilities of Plenary Officers include:  Oversight. Ensuring the effective implementation of Plenary decisions, mandates, terms of reference and work programmes  Developing recommendations for the Centre’s strategy and policy  Representing the interests of the Centre and developing relationships with other bodies at the level of the Centre  Promoting and encouraging the implementation of the Centre’s recommendations, standards and technical specifications

47. UN/CEFACT Plenary Empowered Group Plenary Officers Chairman Vice Chairs Rapporteurs Regions Standards Liaison Legal Programme Steering Group Tactical Strategy

48. UN/CEFACT (Project Administrator) Plenary Empowered Group Strategy Plenary Officers Chairman Vice Chairs Rapporteurs Regions Standards Liaison Legal Programme Steering Group UNECE Secretariat Support Service Provider Tactical

49. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT IPR Policy

50. UN/CEFACT IPR Policy Background  UN/EDIFACT was developed under a general policy of transfer of rights from the contributor to the UN. i.e. the contributor relinquishes his rights  In a modern ICT environment, the CSG considers this to be unrealistic and in 2001 commissioned a review  New draft policy based on the grant of a perpetual, irrevocable, royalty free licence from the contributor to the UN was adopted by the CSG in October 2002 and submitted to the OLA

51. UN/CEFACT IPR Policy Background  OLA sees merit in the licence approach, but very recently -despite the views of the World Intellectual Property Organisation (WIPO) - feels that it must be accompanied by legal indemnity covering the UN against any third party liabilities arising from the grant of a licence  CSG considers that because this is unquantifiable risk very few companies will agree to indemnify the UN  As an alternative to an indemnity the OLA suggests that the transfer policy (relinquishing of IP rights) should become the basis of the UN/CEFACT policy, but has yet to provide a text

52. UN/CEFACT IPR Policy Current Position  UN/CEFACT currently has no detailed IPR policy in place  The CSG is undertaking a survey to ascertain the views of its participants and members as to both the issues of indemnity against third party claims and the transfer of IPR to the UN  Your answers to the survey (questionnaire) are crucial  This survey should be completed and the results available by early April

53. UN/CEFACT IPR Policy Does all this matter?  It depends on your position  Some Groups will rightly be very concerned, others pointing to the experience of UN/EDIFACT may be less so  However, the CSG felt that a modern IPR was fundamental to UN/CEFACT’s eBusiness strategy and the best guess is that this is not going to be forthcoming in he medium term

54. U NITED N ATIONS C ENTRE F OR T RADE F ACILITATION A ND E LECTRONIC B USINESS Under the auspices of United Nations Economic Commission for Europe UN/CEFACT Support Service Provider (SSP)

55. UN/CEFACT Support Service Provider  The CSG considers that acquiring an SSP is essential to support the Forum and that the timing is urgent  Some progress has been made; a mechanism has been identified with the OLA that will allow an effective contractual procedure to be organised and a trust fund, covering contributions in cash and in kind, established  Plenary approval is required and the necessary documents and budget will be discussed in May. Subsequently further approvals within the UN system are also required. This could take 9 months or more

56. UN/CEFACT Support Service Provider  Although the question of the SSP and a modern IPR policy are not directly linked the CSG is concerned that not having a acceptable IPR policy in place may impact on the willingness of companies to contribute to a trust fund in cash or in kind  This is because if companies do not find the IPR policy acceptable they will not wish to work under the UN umbrella and therefore a very unlikely to contribute to a trust fund

57. UN/CEFACT UN/CEFACT The UN Centre for Trade Facilitation and Electronic Business Conclusion  The recent developments within the UN regarding IPR policy put major elements of UN/CEFACT’s eBusiness strategy at risk. This may lead to a revision of the strategy, or a move to relocate some or all of the work to other organisations, or both.  If we are going to have an effective discussion on these issues your participation is vital.

58. UN/CEFACT Questions

59. UN/CEFACT SIMPLE, TRANSPARENT AND EFFECTIVE PROCESSES FOR GLOBAL BUSINESS www.uncefact.org

60. UN/CEFACT Now a word from our sponsor: This UN/Forum Meeting Hosted by: eBES