2. GeorgiaFIRST Financials What to Expect in PeopleSoft Expenses 9.2 Presented by Kate Smith

3. Agenda Expenses Focus Group (Issues/Improvements in 8.9) New Features in 9.2 What’s the same in 9.2 as 8.9 Preparing for the upgrade Questions

4. Expenses Focus Group Top 5 Issues in 8.9 – Expense Report Performance (Entry, Printing, Meal Per Diems) Entry improved with PeopleTools upgrade Printing process tuned to perform faster – Deleting lines causing out of sync statuses Resolved in 9.2 – Travel Authorization Hanging Encumbrances Resolved in 9.2 – Cash Advance Reconciliation and Accounting Defaults – Bank Account Updates

5. What’s New in 9.2

6. Create/Modify Combined

7. Expense Report Entry Create a sample expense report for Georgia Summit Attended the conference on 9/4/14 Add expense lines for Breakfast, Lunch, Mileage, and Parking Account for First/Last or Single Day of Travel Add an attachment Submit the expense report

53. Combo-Edit

54. Submit

57. View Expense Report Travel and Expenses > Expense Report > View

58. At-a-Glance Approval Status

59. Withdraw After Submit

60. Expense Details

61. Expense Details, contd.

62. Print

63. Printing Expense Report

66. Printed Expense Report

68. View Analytics

69. Approval Options: Risk Templates

70. What’s The Same in 9.2

71. Expense Processing

72. Travel Authorization Entry

73. Cash Advance Entry

74. Future Functionality Potential post-upgrade functionality could include: – Email Approvals – Image upload from a mobile device to an online expense report

75. How to Prepare for the Upgrade Transactions should be fully Approved (paid if possible) Follow all month-end procedures Journal generate If you need assistance with any transactions, let us know There will be further communication with details

76. Questions?

77. University System of Georgia Information Technology Services