2. The count of students that meet requirements to be funded by the state. Approx. $6000 per student Official Count Day is October 1 st The window is Sept 24 th – Oct 8 th A student must have a schedule and attendance in order to be counted.

3. Withdraw any No-Shows Check that all students have classes/schedules Use the Student Gap Scheduler (found under Scheduling) Only worry about Semester 1 Secondary Make sure to check mark classes that meet on A Day in the ‘A’ Column and classes that meet on B Day in the B Column Elementary Only run the report for AM and PM Attendance (not courses) Run the report for KA, KP, and then K-5 th Grade

4. A student must establish membership in one of the following ways: Attend on Oct. 1 st Attend in the 5 days preceding Oct. 1 st AND the 5 days following Oct. 1 st Attend in the 5 days preceding Oct. 1 st AND resume attendance within 30 calendar days following Oct. 1 st Teachers must take 100% complete & accurate attendance throughout the window Print the Classroom Monitor each day 9/24 – 10/8  It needs to be blank EVERYDAY

5. The Attendance Register should be printed twice: 1) On October 1 st, the Register should be saved for your REVIEW Date Range: 9/24 – 10/1 Enrollment effective date of 10/1 for EACH GRADE LEVEL (Elementary – this includes CPP & Sped PK) 2) On October 8 th, the Register should be Saved for the FINAL Date Range: 9/24 – 10/8 Enrollment effective date of 10/1 for EACH GRADE LEVEL (Elementary – this includes CPP & Sped PK)

6. Use the Ad Hoc Dropdown for All Grades

7. A Student must be scheduled for the entire 1 st Semester = 1 st and 2 nd Quarters/Trimesters. Full Time Membership 360 Hours/Semester = 250 minutes per day Part Time Membership 90 Hours/Semester = 65 minutes per day Schedules NEED to be reviewed prior to September 30th Schedules are expected to meet FT membership Every student schedule must be checked!

8. A district may include foreign exchange students in the membership count if they meet the membership requirements. Code them with a Residency Status of Non-Resident Enter their Country into the Residency District/State field students for whom the district is receiving tuition (e.g. students with F-1 visa) shall not be included in the membership count. students on a J-1 visa shall not be included in membership count if the student has graduated school from the country in which the student resides or if the district is receiving tuition.

9. On October 1 st : Expand Student Information Expand Reports Select Enrollment Summary Make sure the Enrollment Effective Date is set to 10/01/2014 Uncheck the Service Types S:Partial & N:Special Ed Services Click Generate Report

12. Week of October 12 th – October 16 th Secondary Schools need to schedule audit with Amber Elementary Schools need to schedule audit with Pam All audits will be held at Records – ESC Lincoln 619 Bowen St. Sign up on the Google Doc found on the blog: https://blogs.svvsd.org/studentrecords/october-count/

13.  Make sure you can get to the Share Drive  Make sure you can click into your school folder  Familiarize yourself with the folders listed  Make sure you can’t click into other schools

14. T HANKS AND H AVE A GREAT DAY ! Amber ext. 57910 Pam ext. 57911 Another Count – TODAY!!