1. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA ECASA Kick-off Oban 8-9, December 2004

2. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Meeting Objectives: 1. To introduce and reintroduce the partners 2. To introduce briefly each Workpackage to consider the independencies 3. To initiate a detailed planning process for each WP such that the tasks and roles for each participant, and the necessary interactions between partners are evolved 4. To consider governance, co-ordination and reporting of the project and workpackages and agree procedures and a meeting time table at project, WP and task level as required. 5. To consider and agree methods of communications between partners and dissemination to stakeholders and the public and to the European Commission.

3. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Wednesday 8 th December 2004 Morning Session. TimeLocationTopicDiscussion Leader 09.00 – 09.15WSBWelcomeGraham Shimmield 09.15 – 09.30WSBIntroduction to ECASAKenny Black 09.30 – 10.30WSBPartner Introductions. Brief introduction to the background of each individual and their Partner Institution. All delegates. Four minutes each. Please be brief. 10.30 – 10.40WSBEU Aspirations for ECASAJacques Fuchs 10.40 – 11.00Café na maraCoffee Mid Day Session Time LocationTopicDiscussion Leader 11.00 – 11.20Meeting room 1 & 2WP1 - IntroductionKenny Black 11.20 – 11.40Meeting room 1& 2WP2- IntroductionAlain Bodoy 11.40 – 12.00Meeting room 1 & 2WP3- IntroductionYannis Karakassis 12.00 – 12.20Meeting room 1 & 2WP4- IntroductionPaul Tett 12.20 – 13.20Café na MaraLunch

4. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Wednesday continued Afternoon session Time LocationTopicDiscussion Leader 13.20 – 13.40WSBWP5- IntroductionKenny Black 13.40 – 14.00WSBWP6- IntroductionJos Koegler 14.00 – 15.00WSBWP2 – Detailed DiscussionAlain Bodoy 15.00 – 15.30Old Conf RoomCoffee 15.30 – 17.00WSBWP2 – Detailed DiscussionAlain Bodoy 17.00 – 17.30WSBWP6 – Detailed DiscussionJos Koegler Dinner in the evening at 19.00 in the Waterfront Restaurant, Oban.

5. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Thursday 9 th December Morning session TimeLocationTopicLeader 09.00 – 11.00WSBWP3 – Detailed DiscussionYannis Karrakassis 11.00 – 11.30Café na MaraCoffee 11.30 – 12.30WSBWP4 – Detailed DiscussionPaul Tett 12.30 – 13.30Café na MaraLunch Afternoon session TimeLocationTopic Leader 13.30 – 14.30WSBWP4 – Detailed DiscussionPaul Tett 14.30 – 15.30WSBWP5 – Detailed DiscussionKenny Black 15.30 – 16.00Café na MaraCoffee 16.00 – 17.30WSBForward Direction and Conclusion Kenny Black 17.30 – 19.00Café na MaraWhiskey reception WSB – William Spiers Bruce Conference Room. First floor Meeting rooms 1 & 2. Ground floor. Café na Mara. Second floor. Old Conference Room. First floor.

6. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Houskeeping Signing in and out each day Fire alarms Lunch and coffee breaks First aid Smoking Access after 1700

7. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Overview WP2 Indicators of aquaculture interaction WP3 Indicators of ecosystem change WP4 Testing and developing of indicators and models WP5 Field validation of indicators and models Primary Deliverable: “Toolpack” of indicators and models WP6 Interaction with stakeholders and the public Graphical presentation of the components showing their interdependencies (straight lines) and information flow (additional curved lines)

8. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Partner effort

9. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA WP effort and timing

10. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Reporting and payments schedule ECASA Final activity report Reported cost and Audit certificates Final payment Balance payment 1 period + advance 2 period Work Programme Initial advance Months Reported costs Interim report Periodic activity report and mid-term review 0 12 18 36 38

11. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA

12. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA WP1 Co-ordination Objectives To ensure effective planning and management of the project and integration between workpackages and partners such that the objectives of each workpackage and thus the project as a whole are achieved. To review and assess progress in all work packages to ensure that allocated tasks are achieved according the milestone and deliverable timetable in order to take appropriate management action should there be any deviation from the workplan, and to ensure that partners make effective use of the resources allocated to them. To ensure proper interfacing and information transfer with relevant FP5 and FP6 projects. To ensure appropriate and timely reporting of the research between the consortium and the EU. To ensure effective and timely administration of the financial aspects of the project. To ensure timely co-ordinated delivery of the PIP

13. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA WP1 Description of work This work will demand effective communication between the co- ordinator, the WP leaders and the consortium. This will be achieved in the most cost-efficient way be utilising modern electronic methods including conference phones, video conferencing and face to face meetings. There will be a strong interaction between WP1 and WP6 relating to both effective internal and external communications. The co-ordinator will establish and chair a Scientific Steering Group from the work package leaders who will be jointly responsible for delivery of the project. This will facilitate effective interfacing between the workpackages, manage dependencies across tasks and increase the coherence of the project. Deliverables The deliverables for this WP are; D1 the Consortium Agreement, D12 the 12 month Interim Report, D14 the Periodic Activity Report and mid-term management review, D19 the PIP, D20 the Final Activity Report and D21 the Final management report and audited financial report.

14. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA WP1 Consortium Agreement – a draft will be emailed to all partners within one week Monthly reporting – each partner to produce a very short statement for each workpackage on activity: who has been doing what on the project. The combined reports will be available on the web page member section. www.ecasa.org.uk – will be live before Christmas. It will have a partners-only zone.www.ecasa.org.uk Email – please email ecasa@sams.ac.uk for all project business – Averil Wilson and Kenny Black will access to this address.

15. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA Meetings Scientific Steering Group Workpackage Annual Stakeholder

16. Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA