1. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. EXCEL 2007 THE PROFESSIONAL APPROACH S E R I E S M I C R O S O F T ® O F F I C E Lesson 11 Using Images and SmartArt Graphics

2. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Lesson Objectives Insert a picture. Add a picture to a header or footer. Create a hierarchy SmartArt shape. Build a cycle SmartArt shape. Use the Research tool.

3. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Inserting a Picture An image adds visual appeal to a worksheet. Excel treats an image as an object on the draw layer. The size, position, and other properties of a picture can be changed, depending on the image format.

4. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 Inserting a Picture You can use images that are saved in a format that Excel recognizes. Typical image formats are TIF, GIF, PCX, PNG, JPEG, and more. The Insert Picture from File button is on the Insert command tab.

5. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Inserting a Picture

6. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 The Picture Tools Format Tab This context-sensitive command tab appears when an image is selected. It provides many editing and formatting commands for the image.

7. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 The Size and Properties Dialog Box This dialog box can be opened from the Dialog Box Launcher in the Size group on the Picture Tools Format tab.

8. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Inserting Clip Art Clip Art is a category of images that is catalogued and provided with Excel. In addition to those on your computer, you can also search the online clip art gallery for more images. The Clip Art button is on the Insert command tab.

9. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 The Clip Art Task Pane

10. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Cropping an Image Cropping an image is a way to hide part of an image. You can crop clip art or a picture from file. It takes practice to learn how to crop quickly.

11. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 The Picture Styles Gallery Not all styles are appropriate for all images.

12. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Adding a Picture to a Header/Footer You can insert a picture from a file in a header or footer. In the header/footer section, the code is &[Picture]. Header/footer images can be formatted from the Format Picture dialog box in the Header and Footer Elements group.

13. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Adding a Picture to a Header/Footer

14. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Creating a Watermark A watermark is text or an image that appears behind or on top of the data. A watermark is usually faint in color. Watermarks are intended for printed pages. A watermark is simulated by placing an appropriate image in a header or footer. The image often needs to be sized and colored to serve as a watermark.

15. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Text Image Used as a Watermark The word “Confidential” is the watermark. It is an image.

16. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Creating a Hierarchy SmartArt Shape SmartArt is a feature that provides high- quality text illustrations. SmartArt shapes are not linked to worksheet data. SmartArt shapes include a text pane for working with the text. SmartArt shapes include bulleted lists, organization charts, cycles, pyramids, and matrices.

17. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Choosing a SmartArt Shape

18. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Creating an Organization Chart An organization chart displays relationships among workers. The SmartArt shape is in the Hierarchy category. You can add or delete individual shapes within the chart as needed.

19. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Creating an Organization Chart

20. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Adding a Shape to an Organization Chart You can choose whether to add a shape above or below an existing shape.

21. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Adding Text to the Shapes You can add/edit text within an individual shape or in the Text pane.

22. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Building a Cycle SmartArt Shape A cycle is a diagram that illustrates a business concept. Cycle diagrams show a series of tasks or events that continue and repeat in a circular manner. Some diagrams are cycles; others are radials.

23. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 23 The Cycle SmartArt Group

24. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 24 Using the Research Tool The Research task pane includes tools that help you locate outside data for use in your worksheet. The Thesaurus helps you find words that mean the same thing. The Translation tools help you find words in another language for your selected text. Your Research tools may include a dictionary. Your Research tools may also include an online encyclopedia.

25. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 25 Using the Research Tool Select the cell and click the Research button on the Review tab. Click the cell while holding down the [Alt] key. The Research tool can only look up labels that are in a cell.

26. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 26 The Research Task Pane Using the Thesaurus

27. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 27 Choosing a Synonym in the Thesaurus

28. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 28 Using Translation The Translation feature is helpful, but you really do need to know a little about the language you are translating into.

29. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 29 Insert Symbols You can add accented characters to translated words from the Symbol dialog box. The Symbol button is on the Insert command tab.

30. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 30 Setting Document Properties The Document Information Panel includes basic properties such as the author’s name, subject, and keywords. Choose Prepare and Properties from the Microsoft Office menu to open this panel.

31. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 31 Summary You can place images on a sheet or a chart. Images can be taken from a disk or the Clip Organizer. Pictures have properties that depend on how the image was originally created. You can edit some of these properties. You can use pictures in headers and footers. Some images, based on their size and color, can be used to mimic a watermark.

32. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 32 Summary Pictures have most of the same style elements as shapes. Cropping an image enables you to hide or mask part of the picture.

33. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 33 Summary SmartArt graphics include many common business diagrams including Cycle, Target, Radial, Venn, and Pyramid designs. SmartArt graphics include organization charts with various levels to illustrate relationships among workers.

34. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 34 Summary Most SmartArt graphics have a Text pane for easy text entry and editing. SmartArt graphics have their own styles and colors. Many can be easily changed into another layout, too. SmartArt graphics are not linked to worksheet data.

35. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 35 Summary You can use the Research task pane to find words that mean the same thing in the same or a different language. Document properties include information such as the author name, a title, the subject, key words, and general comments.