1. Week 2 - Email1 Rainey Community ICT Classes ICT – The Basics

2. Week 2 - Email2 Please log onto your computer

3. Week 2 - Email3 Week 2 Email

4. Week 2 - Email4 Lesson Objectives What is email? Email address: The Structure Using Microsoft Outlook Sending Emails Reply to an email Forward an email Attachments

5. Week 2 - Email5 What is Email? E-mail (electronic mail) is a method of sending messages and attaching files over the Internet. E-mail is the Internet’s version of the postal service and a great way to communicate with people. The best of e-mail is that you can also send a message with attachments. This means you can send text documents, pictures etc.

6. Week 2 - Email6 What is an Email address? An e-mail address identifies a location to which e-mail messages can be delivered Email addresses are in the form of: user@domain moboyle662@c2kni.net

7. Week 2 - Email7 Everyone has an email address user@c2kni.net Your email address can be found on the mailing list

8. Week 2 - Email8 Email Application The application used for Email is Microsoft Outlook Microsoft Outlook is denoted by the following icon:

9. Week 2 - Email9 Exercise Can everyone open Microsoft Outlook

10. Week 2 - Email10Inbox What you see now is your inbox Inbox is the folder that all your incoming email goes to. When you receive a new email you can find it in there. Your email stays in this box until you either delete it, or move it to another folder.

11. Week 2 - Email11 Inbox - Structure Demonstration Can everyone please look at their inbox and identify the different components

12. Week 2 - Email12 Opening email messages Bold messages indicate mail that is not opened To open an email you double click (Click twice with the left hand mouse button) To close an email you click the X at the top right hand corner of the email window

13. Week 2 - Email13 Exercise Find the email I have sent you, open this email. Read the email and then close it.

14. Week 2 - Email14 Sending an Email Click on the new button at the top left hand side of the screen A new message window will appear This is the template for sending a new email

15. Week 2 - Email15 Exercise Open a new email

16. Week 2 - Email16 Sending an Email An email message contains the following information: –Email address of the recipient –Subject title –Message body Demonstration of how to send an email

17. Week 2 - Email17 Exercise Send an email to the person beside you. Send an email to me - moboyle662@c2kni.net

18. Week 2 - Email18 Replying to an email When someone sends you an email you can reply to their message. When replying to an email you do not have to enter the recipients email address. Demonstration

19. Week 2 - Email19 Exercise Reply to the email your colleague has sent to you. Reply to the email message I sent you.

20. Week 2 - Email20 Forwarding an email To forward an email means to send a copy of an email to someone else. This is very useful as you do not have to retype the content of the message. Demonstration

21. Week 2 - Email21 Exercise Forward an email from your inbox to a colleague

22. Week 2 - Email22 Sending an attachment An email attachment is a computer file which is sent along with an e-mail message e.g. A document, pictures This is very useful way of sending information that is already prepared. Demonstration

23. Week 2 - Email23 Exercise Send an email with an attachment to your colleague Your attachment will be a picture of a computer from your user area in the my pictures folder

24. Week 2 - Email24 Downloading an attachment When an email is received with an attachment it is denoted by a paperclip symbol An attachment can either be saved or opened. It is always advisable to save your attachments to your user area. Demonstration

25. Week 2 - Email25 Exercise Open the email and attachment your colleague has sent to you. Save the attachment to your user area.

26. Week 2 - Email26 Deleting an email To delete an email means to remove it from your inbox. You need to delete emails from your inbox to ensure it does not get full. If your inbox is full you will not receive any incoming mail. Demonstration

27. Week 2 - Email27 Exercise Delete any unwanted emails from your inbox

28. Week 2 - Email28 Final Exercise Send an email to someone in your class the with an attachment. The attachment should be the flower picture from your user area in the my pictures folder.