1. The Variety of Reports in Business Business Information Management II

2. Copyright © Texas Education Agency, 2011. All rights reserved. 2 “Copyright and Terms of Service Copyright © Texas Education Agency. The materials found on this website are copyrighted © and trademarked ™ as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency, except under the following conditions: 1)Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission from the Texas Education Agency; 2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency; 3) Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way; 4) No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity, whether public or private, educational or non-educational, located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee.

3. Goals for this Lesson Students will understand the similarities and differences between reports in education and reports in business Students will examine the types of reports used by businesses Students will learn to use collaborative efforts to prepare business reports 3 Copyright © Texas Education Agency, 2011. All rights reserved.

4. Reports in Business Informational –Provides factual information –Objective –Requires research of outside sources Analytical –Presents data –Includes recommendations 4 Copyright © Texas Education Agency, 2011. All rights reserved.

5. Reports in School Research –Subject matter History – countries Current events –Junior Paper –Senior Paper 5 Copyright © Texas Education Agency, 2011. All rights reserved.

6. Examples of Informational Reports Memos –Internal –Provides brief information Annual Report –Provided internally and externally to public and investors –Financial activity for the year Expense Report –Provided to management –Details employee expenses Marketing Plan –Information about promotional activities 6 Copyright © Texas Education Agency, 2011. All rights reserved.

7. Examples of Analytical Reports Feasibility Study –Prepared for management –Provides recommendations Sales Proposal –Provides information –Requests funding 7 Copyright © Texas Education Agency, 2011. All rights reserved.

8. Reliability of Sources Currency –Is the date of the source (web site, periodical) fairly recent? Author –Is the author an expert on the subject? –Is the author biased toward a point of view? How information is obtained –Was information retrieved firsthand or from other sources? Accuracy –Does this information compare to other sources? 8 Copyright © Texas Education Agency, 2011. All rights reserved.

9. Google Collaboration Tools Students may set up a Google account so they can: –Use a Gmail email account to send their documents to their group members for review and comments –Set up a calendar for due dates of different parts of their assignments –Use the task feature so they can keep track of the report tasks required 9 Copyright © Texas Education Agency, 2011. All rights reserved.

10. Assignments Marketing Plan Assignment #1 Students will use a product or service of their choosing, or create one of their own, and prepare a Marketing Plan for that product or service. Use the following sections: 1) target market – who is your buyer? 2) competitors – who is your competition 3) description of your product or service 4) pricing strategy – how much will you charge? 5) where and how will you sell – Internet, store location 6) promotional strategy(advertising) – radio, TV, Internet ads, billboards The plan should be in proper report form with appropriate section or paragraph headings. A cover page can be created from scratch or one can be obtained from using the Insert tab (Office 2007 or higher). A Table of Contents should also be included using the References tab (Office 2007 or higher). Use the web site above as an example. Include graphics where appropriate. Computer Proposal Assignment #2 You work at a company which has outdated computer equipment and you feel your department could benefit from new technology. You write a proposal to your supervisor including your rationale (reasons for this request) as your opening paragraph, a section describing what you would like to purchase, the potential benefits to the employees, as well as to the company and its customers, of this purchase, and the costs. Include a SmartArt and a table where appropriate to enhance your proposal. 10 Copyright © Texas Education Agency, 2011. All rights reserved.

11. Assignments (continued) Feasibility Study Assignment #3 In pairs, students will prepare a Feasibility Study to determine the best location to open a new business. This can be any type of appropriate business such as a restaurant, a hotel, an electronics store, a retail store for your favorite product, or any other idea approved by your teacher. The study should include: 1) an introduction justifying the need 2) a survey created using the Developer tab (Office 2007 or higher) 3) a section explaining staffing needs at the new location 4) a section detailing equipment and materials needed for the new store 5) an estimate of costs, and benefits of the new location 6) traffic flow patterns The study should contain a Table of Contents, paragraph headings, and at least one table displaying appropriate information. Students will use the Review tab and email their sections to each other for comments (suggestions for improvement and formatting). Use the above web site for examples. Students may use Google tools to create a task list and calendar so they can pace the progress of their work. 11 Copyright © Texas Education Agency, 2011. All rights reserved.