1. Family Service System Reform Grant Application Training Video FY 2005-06 Donna Bostick-Knox, Pennsylvania Department of Public Welfare, Office of Children Youth and Families Donna Bostick-Knox, Pennsylvania Department of Public Welfare, Office of Children Youth and Families

2. Family Service System Reform Grant Application Training Video FY 2005-06 Availability of information to more people Availability of information to more people Viewed at their convenience Viewed at their convenience Time and travel savings Time and travel savings Ability to replay, pause, and discuss with collaborative members Ability to replay, pause, and discuss with collaborative members Access to resources and support materials Access to resources and support materials Web-based video format provides:

3. Family Service System Reform Grant Application Training Video FY 2005-06 Today’s Presentation: Application Overview Application Overview Fiscal Requirements Fiscal Requirements Collaborative Partnership Responsibilities Collaborative Partnership Responsibilities Technical Assistance Resources Technical Assistance Resources

4. Family Service System Reform Grant Application Training Video FY 2005-06 The 2005-06 application builds upon the work that is already underway within community partnerships The 2005-06 application builds upon the work that is already underway within community partnerships

5. Family Service System Reform Grant Application Training Video FY 2005-06 Funding is for 12 months and is contingent upon availability. Funding is for 12 months and is contingent upon availability. This year’s grant funds can only be used for capacity building activities and support related to the development and enhancement of cross system collaborative infrastructure. This year’s grant funds can only be used for capacity building activities and support related to the development and enhancement of cross system collaborative infrastructure. Funds are allocated based upon county class size and will not exceed 2004-05 allocations. A grant amount has been allocated for your county and is included within the application mailing. Funds are allocated based upon county class size and will not exceed 2004-05 allocations. A grant amount has been allocated for your county and is included within the application mailing.

6. Family Service System Reform Grant Application Training Video FY 2005-06 “all Pennsylvania children and their families will be healthy, educated, self-sufficient and will be living in a safe home and community.” “all Pennsylvania children and their families will be healthy, educated, self-sufficient and will be living in a safe home and community.” County collaborative partnerships are working in partnership with state government to achieve the vision:

7. Family Service System Reform Grant Application Training Video FY 2005-06 State Expectations State Expectations Partnerships of shared local leadership Partnerships of shared local leadership Commitment to have strong and meaningful parent/citizen voices in the development of services Commitment to have strong and meaningful parent/citizen voices in the development of services Clearly defined and measurable outcomes Clearly defined and measurable outcomes Comprehensive approach to serving children and families Comprehensive approach to serving children and families Operational collaborative infrastructure Operational collaborative infrastructure

8. Family Service System Reform Grant Application Training Video FY 2005-06 Cross-Systems Collaborative Infrastructure has diverse stakeholders that… Cross-Systems Collaborative Infrastructure has diverse stakeholders that… Assesses community needs Assesses community needs Uses data regularly Uses data regularly Designs strategies and aligns resources Designs strategies and aligns resources Implements proven practices Implements proven practices Transfers information Transfers information

9. Family Service System Reform Grant Application Training Video FY 2005-06 www.center-school.org/fssr Technical assistance resources offer more detailed information on systems change and cross-systems infrastructure development. They are available on the Center for Schools and Communities’ web site

10. Family Service System Reform Grant Application Training Video FY 2005-06 Application Tips Application Tips Engage collaborative members Engage collaborative members Build upon 2003-05 application Build upon 2003-05 application Have application and instructions available Have application and instructions available Read through instructions Read through instructions Complete charts first Complete charts first Use collaborative assessment tool (CAT) results Use collaborative assessment tool (CAT) results Have an integrated approach Have an integrated approach

11. Family Service System Reform Grant Application Training Video FY 2005-06 Application Format Application Format Cover and Signature page Cover and Signature page Executive Summary Executive Summary Funding and Resource Allocation Section Funding and Resource Allocation Section Community and Program Level Outcomes Charts Community and Program Level Outcomes Charts System Change Enhancement Chart System Change Enhancement Chart Collaborative Infrastructure Plan Collaborative Infrastructure Plan Evaluation Evaluation Budget forms Budget forms

12. Family Service System Reform Grant Application Training Video FY 2005-06 The evaluation section in this year’s application is new The evaluation section in this year’s application is new Evaluating the results of cross-systems efforts is essential to Evaluating the results of cross-systems efforts is essential to effective decision-making effective decision-making strengthening service re-alignment and accountability strengthening service re-alignment and accountability informed policy, practice and management decisions. informed policy, practice and management decisions.

13. Family Service System Reform Grant Application Training Video FY 2005-06 Timeframe and Allocation Timeframe and Allocation 12 month period 12 month period contingent upon availability of funds contingent upon availability of funds based upon county class size, not to exceed the county’s FSSR 04- 05 allocation based upon county class size, not to exceed the county’s FSSR 04- 05 allocation Matching Requirements Matching Requirements minimum local investment equal to 25% of the allocated state grant amount awarded to the county minimum local investment equal to 25% of the allocated state grant amount awarded to the county Local investment can be cash and/or in-kind goods and services Local investment can be cash and/or in-kind goods and services Form Changes Form Changes budget forms have changed budget forms have changed Use current forms. Incomplete forms will not be processed. Use current forms. Incomplete forms will not be processed. Funding

14. Family Service System Reform Grant Application Training Video FY 2005-06 FSSR efforts are making a difference in the lives of children and families at both the state and community level. By focusing on outcomes, implementing system change strategies, and strengthening the collaborative infrastructure, cross-system partnerships across Pennsylvania will be well positioned to meet the needs of children and families. By focusing on outcomes, implementing system change strategies, and strengthening the collaborative infrastructure, cross-system partnerships across Pennsylvania will be well positioned to meet the needs of children and families.

15. Family Service System Reform Grant Application Training Video FY 2005-06 Thomas Robel, Center for Schools and Communities Thomas Robel, Center for Schools and Communities

16. Family Service System Reform Grant Application Training Video FY 2005-06 5 key Collaborative Responsibilities 5 key Collaborative Responsibilities Build an Effective Infrastructure Build an Effective Infrastructure Develop an Outcomes- Based Process Develop an Outcomes- Based Process Strengthen Parent/Citizen Involvement Strengthen Parent/Citizen Involvement Conduct Collaborative Assessment Process Conduct Collaborative Assessment Process Complete Collaborative Reporting Complete Collaborative Reporting

17. Family Service System Reform Grant Application Training Video FY 2005-06 Build an Effective Infrastructure Build an Effective Infrastructure Continuous learning environment with diverse stakeholders Continuous learning environment with diverse stakeholders Local vision that integrates services/resources Local vision that integrates services/resources Accountability structure Accountability structure Strategic plan Strategic plan

18. Family Service System Reform Grant Application Training Video FY 2005-06 Collaborative Responsibilities Collaborative Responsibilities Build an Effective Infrastructure Build an Effective Infrastructure Develop an Outcomes- Based Process Develop an Outcomes- Based Process Strengthen Parent/Citizen Involvement Strengthen Parent/Citizen Involvement Conduct Collaborative Assessment Process Conduct Collaborative Assessment Process Complete Collaborative Reporting Complete Collaborative Reporting

19. Family Service System Reform Grant Application Training Video FY 2005-06 Develop an Outcomes- Based Process Develop an Outcomes- Based Process Implement and use Outcomes Framework Implement and use Outcomes Framework Chart Community- and Program-Level Outcomes Chart Community- and Program-Level Outcomes

20. Family Service System Reform Grant Application Training Video FY 2005-06 The Outcomes Framework has been created to help local partnerships organize work associated with outcome-based planning and funding. The Outcomes Framework has been created to help local partnerships organize work associated with outcome-based planning and funding. Refer to this framework as you complete the outcome sections of the application. Refer to this framework as you complete the outcome sections of the application.

21. Family Service System Reform Grant Application Training Video FY 2005-06 Parents and citizens of the community must have an active role and an equal voice in making decisions about the community in which they live. Parents and citizens of the community must have an active role and an equal voice in making decisions about the community in which they live. Develop an on-going mechanism to strengthen parent/citizen involvement

22. Family Service System Reform Grant Application Training Video FY 2005-06 Parent/Citizen Involvement Guidelines Parent/Citizen Involvement Guidelines Provide variety of opportunities Provide variety of opportunities Parent-friendly (orientation, mentors) Parent-friendly (orientation, mentors) Cover costs of parent participation Cover costs of parent participation Recognize contributions Recognize contributions Facilitate networking Facilitate networking Create “leadership ladders” for growth and advancement Create “leadership ladders” for growth and advancement

23. Family Service System Reform Grant Application Training Video FY 2005-06 Conduct Collaborative Assessment Process Conduct Collaborative Assessment Process Use the Collaborative Assessment Tool (CAT) Use the Collaborative Assessment Tool (CAT) Required to conduct an assessment once every two years Required to conduct an assessment once every two years Work with FSSR regional technical assistant to complete the CAT process Work with FSSR regional technical assistant to complete the CAT process

24. Family Service System Reform Grant Application Training Video FY 2005-06 Two reporting requirements associated with this year’s application Two reporting requirements associated with this year’s application First - completion and submission of a Semi-annual Assessment of Progress Report. First - completion and submission of a Semi-annual Assessment of Progress Report. Available on-line from the CSC website Available on-line from the CSC website Submission of the 1st report is due into OCYF on or before January 15, 2006. Submission of the 1st report is due into OCYF on or before January 15, 2006. Second (optional) applies only to those who need to make changes to their original application plan and budget. Second (optional) applies only to those who need to make changes to their original application plan and budget. Submit a Plan Revision Request. Requires approval by OCYF before any changes are implemented. Submit a Plan Revision Request. Requires approval by OCYF before any changes are implemented. Collaborative Reporting

25. Family Service System Reform Grant Application Training Video FY 2005-06 Technical Assistance Resources Technical Assistance Resources 6 Regional FSSR Technical Assistants 6 Regional FSSR Technical Assistants Web-based Resources Web-based Resources www.center-school.org www.center-school.org E-mail Application Questions E-mail Application Questions fssr@csc.csiu.org fssr@csc.csiu.org answers will be posted on website answers will be posted on website

26. Family Service System Reform Grant Application Training Video FY 2005-06 an operational plan for the collaborative work undertaken by the collaborative an operational plan for the collaborative work undertaken by the collaborative an effective tool in developing capacity an effective tool in developing capacity advancing cross-systems work and advancing cross-systems work and guiding the formation of the operational infrastructure guiding the formation of the operational infrastructure This application has been designed to be: Thank you for your time.