1. CIVILIAN SECRETARIAT FOR POLICE1 PRESENTATION TO THE PORTFOLIO COMMITTEE FOR POLICE: ANNUAL PERFORMANCE PLAN 24 APRIL 2013

2. CIVILIAN SECRETARIAT FOR POLICE2 VISION, MISSION AND STRATEGIC OVERVIEW VISION: A transformed and accountable Police Service that reflects the values of our developmental State MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police STRATEGIC GOALS OF THE CSP:  Ensuring the Minister is well advised and supported by the CSP and a service- delivery orientated police service that is accountable  Quality and evidence based strategic research, policy advise and legislative support to the Minister of Police  Deepen public participation in the fight against crime  Enhance accountability and transformation of the SAPS

3. CIVILIAN SECRETARIAT FOR POLICE3 INTRODUCTION  Enactment of the Civilian Secretariat for Police Service Act provided the Civilian Secretariat for Police full powers & responsibility to interact with provincial Departments of Safety & the SAPS  Engagements with Provincial Departments of Safety led to development of Customized Sector Indicators being concluded & approved by National Treasury  A Compliance Forum is being initiated between SAPS & the Secretariat for effective oversight  Provincial forums have been established to address oversight, research & partnerships  The CSP has a finalized organizational structure and this has capacitated the CSP to perform its institutional mandate  Systems are being put in place towards a designated department in 2014/15

4. CIVILIAN SECRETARIAT FOR POLICE4 KEY 2013/14 POLICIES, LEGISLATIONS & PRIORITIES General Policies and priorities:  National Development Plan  Outcome 3: All People are and feel safe  Outcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive Citizenship  Criminal Justice Revamp Internal Polices and legislation:  Ministerial 10 point plan  The White Paper on Policing (Currently the Green Paper on Policing which is being processed for publication)  The White Paper on Safety and Security (JCPS Cluster Paper focusing on broader social issues)  Review of the South African Police Service Amendment Bill (Align SAPS Act with White paper on Policing and Constitution)

5. CIVILIAN SECRETARIAT FOR POLICE5 STRATEGIC OUTCOMES  A CSP that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate  A CSP that effectively manages the provision of HR management and HR development management  The provision and integration of communication services within the CSP  Efficient and effective use of resources in a compliant manner  A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime prevention  Strengthened cooperation with other government departments  Communities mobilisation in crime prevention activities  Strengthened collaboration between government and the private/ academic sector  Clearly developed policies around major policing issues  Effective research programme on policing  Recognized research information  Effective policing legislation able to be implemented by SAPS  Improved performance of SAPS through engagement with the CSP on budgeting and planning processes  A transformed professional police by monitoring and evaluating the conduct of SAPS  Improved implementation of policy and legislation by SAPS through regular monitoring by CSP  Credible evaluations of SAPS projects and plans

6. CIVILIAN SECRETARIAT FOR POLICE6 OVERVIEW OF STAFFING  The staff establishment of the CSP was signed off by the Minister of Police and the Minister of Public Service and Administration at the end of 11 April 2012  The staff establishment of the CSP has now grown to 102 staff members and by the end of May 2013 should be at 111 people  All Chief Director posts have been filled including CD Corporate Service, CD legislation and the CFO  Posts outstanding by end of May 2013 will be posts where no suitable candidates were found  By the end of June 2013 all posts will be filled (114) YearStaff EstablishmentActual Establishment 2011/1253 2012/1311483 2013/14 (current)114100 2013/14 (end May)114111

7. CIVILIAN SECRETARIAT FOR POLICE7 SECRETARIAT BUDGET ITEMBUDGET (R’000) OPERATIONAL25,062 PERSONNEL57, 772 TOTAL82,834 PROGRAMMEBUDGET (R’000) ADMINISTRATION67,102 PARTNERSHIP3,529 POLICY & RESEARCH2,025 LEGISLATION1,380 MONITORING & EVALUATION8,798 TOTAL82,834

8. CIVILIAN SECRETARIAT FOR POLICE8 PURPOSE: TO PROVIDE FOR THE MANAGEMENT, LEADERSHIP AND ADMINISTRATION OF THE CIVILIAN SECRETARIAT Sub-programmes  Office of the Secretary of Police  Corporate Services (HRD, Information and Technology, Communication and Auxiliary Services)  Office of the Chief Financial Officer (Supply Chain and Finance) PROGRAMME 1: ADMINISTRATION

9. CIVILIAN SECRETARIAT FOR POLICE9 PROGRAMME 1: ADMINISTRATION ITEMBUDGET (R’000) OFFICE OF THE SECRETARY1,933 CORPORATE SERVICES2,502 OFFICE OF THE CFO3,995 COMMUNICATIONS900 PERSONNEL57,772 TOTAL67,102

10. CIVILIAN SECRETARIAT FOR POLICE10 PURPOSE: TO PROVIDE EFFICIENT AND EFFECTIVE CIVILIAN SECRETARIAT TO SUPPORT AND ENHANCE THE ROLE OF THE MINISTER STRATEGIC OBJECTIVE An effective and efficient Secretariat able to fulfill its mandate The following areas will be a priority:  Effective planning in the CSP (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting)  Effective co operation between IPID and CSP (Joint consultative forums)  Effective Performance Management (Performance agreements signed and implemented across the CSP)  Compliance with the PFMA, DPSA Performance Management System  MINMEC (meetings and reporting)  Full implementation of Civilian Secretariat for Police Service Act (Implementation of structure, provincial alignment and measures in place to become a designated department)  Strategic & technical advice to the Minister  Engagement of government departments through JCPS Cluster processes SUB-PROGRAMME: OFFICE OF THE SECRETARY FOR POLICE

11. CIVILIAN SECRETARIAT FOR POLICE11 SUB-PROGRAMME: CORPORATE SERVICES PURPOSE: TO PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE CSP THAT INCLUDES THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES Sub-sub programmes  Human Resource Management & Development  Communications & Information and Technology Services  Information & Technology  Auxiliary Services

12. CIVILIAN SECRETARIAT FOR POLICE12 SUB-SUB PROGRAMME: HUMAN RESOURCE MANAGEMENT & DEVELOPMENT PURPOSE: TO MANAGE THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES STRATEGIC OBJECTIVE An effective Human Resource Management and Development Services in place The following areas will be a priority:  Compliance with Departmental requirements (Reporting to Public Service Commission, DPSA, PSETA, Department of Labour & other relevant departments)  All posts filled by June 2013 and any further posts filled within three months  Implementation of new approved organizational structure  Skills audit conducted  Approved office manual  Persal functions implemented  Approved HRM & HRD Plan  Policies approved: Diversity Management, EHW & Disciplinary  Code of Conduct workshop conducted  Approved WSDP  Effective EHW programme implemented

13. CIVILIAN SECRETARIAT FOR POLICE13 PURPOSE: TO DEVELOP A COMMUNICATION PLAN THAT WILL CONTRIBUTE TO THE SUCCESSFUL IMPLEMENTATION OF THE COMMUNICATION STRATEGY ON THE MANDATE AND THE FUNCTIONING OF THE CIVILIAN SECRETARIAT FOR POLICE STRATEGIC OBJECTIVE To provide communication services for the Civilian Secretariat for Police The following areas will be a priority:  Implementation of a Communication Strategy  Increasing awareness of the CSP through facilitating public awareness of the Secretariat  Facilitating integration of communication functions within the Secretariat  Increasing awareness of CSP in government and particularly SAPS  Building external relations with relevant stakeholders  Providing communication functions for all Secretariat events and campaigns  Providing a communication plan to position the function of the Judge SUB-SUB-PROGRAMME: COMMUNICATION

14. CIVILIAN SECRETARIAT FOR POLICE14 SUB-PROGRAMME: OFFICE OF THE CHIEF FINANCIAL OFFICER PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE Sub-sub programmes  Supply Chain Management Office  Financial Management

15. CIVILIAN SECRETARIAT FOR POLICE15 PURPOSE: TO PROVIDE PFMA COMPLIANT SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE STRATEGIC OBJECTIVE Ensure sound corporate governance and provide PFMA compliant supply chain services and asset management services in the Secretariat The following areas will be a priority:  Operational SCM system in accordance with Public Service systems  Implementation of Shared Service Agreement with SAPS, Service compliance with Treasury prescripts, practice notes and guidelines, rotation of suppliers utilized from updated database, verified invoices of creditors & payment to creditors within 30 days of receipt of invoice, risk management, maintenance of updated Asset Register and asset management plan, disposal of assets, signed Codes of Conduct  Procurement plans prepared and submitted to Treasury  Procurement plans implemented timeously SUB-SUB PROGRAMME: SUPPLY CHAIN MANAGEMENT

16. CIVILIAN SECRETARIAT FOR POLICE16 PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE STRATEGIC OBJECTIVE An efficient and effective budget and financial budget management in line with all financial policies, prescripts and legislation The following areas will be a priority:  Improvement of budgeting and spending patterns  Upgraded Financial Management Systems in place  Accurate financial reports submitted timeously as per PFMA requirements  Payment to creditors within 30 days of receipt of invoice  Midterm review conducted  Establishment of financial systems independent of SAPS  Compliance with National Treasury processes SUB-SUB-PROGRAMME: FINANCIAL MANAGEMENT

17. CIVILIAN SECRETARIAT FOR POLICE17 RISKS & MITIGATION OF RISKS Risks  Training that is not needs based  Suitable candidates to match post requirements  Growth of CSP and demands on HR  Public & SAPS/ Knowledge of CSP  Non compliance and ensuring effective systems in place before 31 March 2014  Ineffective budgeting and poor spending patterns Mitigation of Risks  Alignment of WSP’s to PDP’s  Qualification and security audit of candidates/ staff  Skills audit to include competency rating and development  Training linked to skills audit and competency identification  Implementation of Communication Strategy  Use of Internal audit and KPAs as management tools  Induction and initiation of policy and procedure manual  Implementation of project plan for transition towards a designated department which addresses the risks as identified  Putting in place effective budgeting process  Regular monitoring and reporting on spending patterns  Procurement and spending plans in place

18. CIVILIAN SECRETARIAT FOR POLICE18 PROGRAMME: PARTNERSHIPS PURPOSE: TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION Sub-programmes  Civil Society Partnerships  Intergovernmental Partnerships  Community Outreach Programmes  Public-Private Partnerships

19. CIVILIAN SECRETARIAT FOR POLICE19 PARTNERSHIP BUDGET SUB-PROGRAMMESBUDGET (R’000) Civil Society Partnerships486 Intergovernmental Partnerships625 Community Outreach Programmes2,047 Public Private Partnerships371 TOTAL3,529

20. CIVILIAN SECRETARIAT FOR POLICE20 SUB-PROGRAMME: CIVIL SOCIETY PARTNERSHIPS PURPOSETO MANAGE AND FACILITATE CIVIL SOCIETY PARTNERSHIP IN CRIME PREVENTION STRATEGIC OBJECTIVE Strategic collaborative partnerships between government and civil society with regard to safety and crime prevention The following areas will be a priority:  Initiate relationships on crime prevention and safety programmes (Implementing Interfaith and Traditional leaders workgroups and agreements)  Sustain relationships with stakeholders  Roll out anti-crime campaigns/programmes (Roll out of Stolen Goods Campaign)

21. CIVILIAN SECRETARIAT FOR POLICE21 SUB-PROGRAMME: INTERGOVERNMENTAL PARTNERSHIPS PURPOSE TO PROMOTE INTERGOVERNMENTAL COOPERATION ON COMMUNITY SAFETY AND CRIME PREVENTION STRATEGIC OBJECTIVE Enhanced intergovernmental co-operation on safety and security issues through a coordinated effort The following areas will be a priority:  Roll out establishment of CSFs at provincial level  Implementation of monitoring tool to ensure alignment and functionality of CSFs  Evaluation of the functionality of CSFs in all provinces based on monitoring tool  Ensure the continued support of local government  Sustain working relationship with stakeholders through the National Task Team

22. CIVILIAN SECRETARIAT FOR POLICE22 SUB-PROGRAMME: COMMUNITY OUTREACH PROGRAMMES PURPOSE TO PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN SAFETY PROGRAMMES STRATEGIC OBJECTIVEMaximum participation of communities in crime prevention initiatives The following areas will be a priority:  Engagements on public participation meetings (through Izimbizo)  Implement community outreach programmes with stakeholders (follow up on issues arising from Izimbizo)  Roll out and implementation of CFP policy guidelines in provinces  Establishment of National Training Committee and production of CPF training manual  Evaluation of provincial progress regarding policy implementation

23. CIVILIAN SECRETARIAT FOR POLICE23 SUB-PROGRAMME: PUBLIC PRIVATE PARTNERSHIPS PURPOSETO MANAGE AND FACILITATE PUBLIC PRIVATE PARTNERSHIPS PROGRAMMES STRATEGIC OBJECTIVE Ensure a collaborative effort between government, private and academic sectors on crime prevention initiatives The following areas will be a priority:  Safety and crime projects with academic institutions (role of academics in the broader issues of Safety and Security)  Roll out of the Small Business Strategy (Cluster departments and business)  Extend TOR of working group and MOU with business (including using business as a platform)  Sustain working group on rural safety (involving Unions, farmworkers and Agri-SA)

24. CIVILIAN SECRETARIAT FOR POLICE24 RISKS & MITIGATION Risks  Dependency on other stakeholders, provinces, local government and cluster departments  Capacity within the unit and orientation of new members  Lack of policies on partnerships Mitigation of Risks  Provincial partnership forums established  National Working Group established with JCPS cluster  Formal relations established with SALGA to drive role of local government  Training of existing staff developed based on capacity assessments  Induction for all new staff  Policies being developed and all programmes include operational plans

25. CIVILIAN SECRETARIAT FOR POLICE25 PROGRAMME: POLICY & RESEARCH PURPOSE:TO PROVIDE POLICY ADVICE AND RESEARCH SERVICES TO THE SECRETARY OF POLICE SUB-PROGRAMMES  Policy Development  Research Development  Resource Information Centre

26. CIVILIAN SECRETARIAT FOR POLICE26 POLICY & RESEARCH: BUDGET SUB-PROGRAMMEBUDGET (R’000) Policy Development883 Research Development1,082 Resource Information Centre60 TOTAL2,025

27. CIVILIAN SECRETARIAT FOR POLICE27 SUB-PROGRAMME : POLICY DEVELOPMENT PURPOSE OF THE PROGRAMME TO DEVELOP POLICING POLICIES STRATEGIC OBJECTIVE Evidenced-based policies around policing areas The following areas will be a priority:  Finalised overarching police policy (White Paper on Policing tabled and piloted in Parliament)  Development of a comprehensive policy involving the JCPS Cluster to address broader safety and security issues (Draft White Paper on Safety and Security)  Special policy and strategy developments: Detectives Turnaround Strategy, approach to minimum force, IGR gang strategy

28. CIVILIAN SECRETARIAT FOR POLICE28 SUB-PROGRAMME : RESEARCH DEVELOPMENT PURPOSE OF THE PROGRAMME TO UNDERTAKE RESEARCH IN AREAS OF POLICING AND CRIME STRATEGIC OBJECTIVE Strategic research on crime and policing to the Secretary of Police The following areas will be a priority:  Annual national trend report on crime and policing  Ensuring that provincial aspects of policing are included in identification of priorities (Consolidation of MINMEC reports)  Special research projects on aspects of policing: Recruitment to Retirement Strategy & Rural Safety Project  Other special projects on key areas of policing

29. CIVILIAN SECRETARIAT FOR POLICE29 SUB-PROGRAMME : RESOURCE INFORMATION CENTRE PURPOSE OF THE PROGRAMME: TO PROVIDE RESOURCE INFORMATION MANAGEMENT TO THE CIVILIAN SECRETARIAT AND RELEVANT STAKEHOLDERS STRATEGIC OBJECTIVE Resource and information support to the Secretariat and relevant stakeholders The following areas will be a priority:  Historical research done by SAPS & external role players  Information on best practices into policing internationally  Reports prepared by the Civilian Secretariat  All legislation, National Instructions and Standing Orders with regard to policing  Information relating to policing dealt with in Parliament  Providing the Secretary with current & historic information on specific areas  Conducting research into specific areas identified by the Secretary

30. CIVILIAN SECRETARIAT FOR POLICE30 RISKS & MITIGATION OF RISKS Risks  Delays in timelines linked to work load  Delays in information received from SAPS  Capacity and skills in the Unit Mitigation of risks  Project plan with approved priorities and times developed  Research protocols developed on information required form SAPS  Vacancies filled  Approved training and development plan in place  Use of interns

31. CIVILIAN SECRETARIAT FOR POLICE31 PROGRAMME: LEGISLATION PURPOSE:TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE STRATEGIC OBJECTIVE An effective and constitutionally-compliant departmental legislative framework for effective policing

32. CIVILIAN SECRETARIAT FOR POLICE32 LEGISLATION: BUDGET ITEMBUDGET (R’000) LEGISLATION 1,380 TOTAL 1,380

33. CIVILIAN SECRETARIAT FOR POLICE33 PROGRAMME: LEGISLATION PURPOSETO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE STRATEGIC OBJECTIVE An effective and constitutionally-compliant departmental legislative framework for effective policing The following areas will be a priority:  Review of the South African Police Service Act (alignment of Act with Constitution and policies)  Piloting DNA Database legislation through Parliament (Criminal Law (Forensic Procedures) Amendment Bill, 2013)  Revision and piloting of Private Security Industry Regulation Amendment Bill, 2012  Regulations: South African Police Service Amendment Act 10 of 2012 (relating to DPCI), Criminal Law (Forensic Procedures) Amendment Act, 2013 (once passed), South African Police Service Act (comprehensive), 2013 (once passed)  Advice and support to Secretary for Police on statutory obligations and responsibilities  Opinions to Minister on Constitutional and legal matters affecting policing as may be required or necessary

34. CIVILIAN SECRETARIAT FOR POLICE34 RISKS & MITIGATION Risks  Lack of personnel with the necessary experience in drafting and researching  Deadlines not adhered to and delays in complying with deadlines  Reliance on finalization of policy impacting on legislative Bills Mitigation of Risk  Revision of legislation programme and rationalization of programme  Dedicated unit established  Project plans for all legislation and monitoring tool in place to track deadlines  Legislative task team established  Ensuring access to necessary legal material in place

35. CIVILIAN SECRETARIAT FOR POLICE35 PROGRAMME: MONITORING & EVALUATION PURPOSE: TO PROVIDE OVERSIGHT OF THE SOUTH AFRICAN POLICE SERVICES THROUGH EFFICIENT AND EFFECTIVE MONITORING AND EVALUATION SUB-PROGRAMMES  Police Performance  Police Conduct  Compliance  Evaluations

36. CIVILIAN SECRETARIAT FOR POLICE36 MONITORING & EVALUATION: BUDGET SUB-PROGRAMMESBUDGET (R’000) Police Performance370 Police Conduct120 Compliance757 Evaluations2,051 Information Management5,500 TOTAL8,798

37. CIVILIAN SECRETARIAT FOR POLICE37 SUB-PROGRAMME: POLICE PERFORMANCE PURPOSE: TO MONITOR PLANNING PROCESSES, BUDGET UTILIZATION AND PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To improve the performance of SAPS by monitoring planning processes, budget utilization and performance of the SAPS The following areas will be a priority:  Effective oversight visits of local stations (oversights visits conducted and reports compiled)  Trend reports on police stations service delivery (based on analysis of oversight trends)  Assessment of SAPS budget (Analysis reports)  Assessment reports on the implementation of Ministerial priorities, APPs and SDIP  Systems developed and deployed (IMS)  Uptake of recommendations by the SAPS  Special Projects on key areas of SAPS as identified

38. CIVILIAN SECRETARIAT FOR POLICE38 SUB-PROGRAMME: POLICE CONDUCT PURPOSE: TO MONITOR AND EVALUATE THE CONDUCT, INTEGRITY AND TRANSFORMATION OF THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To contribute to the professionalization of the police service by monitoring conduct, integrity and transformation processes The following areas will be a priority:  An effective complaints management system in place  Assessment of SAPS litigation  Ongoing review of SAPS disciplinary outcomes/decisions and processes  Uptake rate of recommendations by the SAPS  Special projects into key areas identified

39. CIVILIAN SECRETARIAT FOR POLICE39 SUB-PROGRAMME: COMPLIANCE PURPOSE: TO MONITOR AND EVALUATE COMPLIANCE TO POLICING POLICIES LEGISLATION AND MINISTERIAL DIRECTIVES BY THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To increase adherence to policies legislative mandates, Ministerial directives and policing priorities by the South African Police Service The following areas will be a priority:  Oversight of implementation of legislation: Sexual Offences Act, Child Justice Act, DVA compliance (reports complied)  Oversight of implementation of policing policies: Public order policing & other policies approved by the Minister  Uptake rate of recommendations by the SAPS  Special projects on key areas identified

40. CIVILIAN SECRETARIAT FOR POLICE40 SUB-PROGRAMME: EVALUATIONS PURPOSE: TO EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To improve the implementation of SAPS programmes/projects by providing credible and useful evaluation information The following areas will be a priority:  Approved three year evaluation plans resulting in reports on specific areas, e.g Resolving of Crime, SAPS Garages  Engage with evaluation processes within the JCPS & DEVCOM and identification of areas requiring attention regarding policing  Uptake rate of recommendations by the SAPS  Special Evaluation Projects into key areas identified

41. CIVILIAN SECRETARIAT FOR POLICE41 RISKS & MITIGATION OF RISKS Risks  Poor quality reports received from provinces  Slow response to information requested from by SAPS  Lack of uptake of recommendations  Policy vacuums in M&E Mitigation of Risks  HOD’s forum addressing information received by provinces  Training intervention undertaken  Regulations of CSP provide for access to information  Compliance forum established to address DVA being broadened  Develop M&E policies and procedures

42. CIVILIAN SECRETARIAT FOR POLICE42 Thank You Enkosi