1. Welcome to Student News 1:00 – 1:50 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. Introduction Student News VTC Welcome to the January 2011 Student VTC. Our next VTC will be Thursday, February 17, 2011. If you have comments or suggestions for upcoming VTC’s, please email them to: stucoord@esd101.net

3. Tim Colliver

4. News

5. News Upcoming Workshops Next Year Scheduling – Part I –(scheduling for 2011-12 school year) Secondary schools, be looking for announcements for Next Year Scheduling Part I. Elementary schools will be offered Next Year Scheduling in June as usual.

6. News Upcoming Release February Release Weekend 3:00 AM – 9:00 AM Saturday, February 5th Users must be logged out during this installation

8. Student Profile Attendance tab Web Student\ST\Student Profile

9. Student Locator Attendance Column Web Student – Student Locator

10. Special Education Auto Email Web Student\Advanced Features\Auto Email New Email Trigger when “Student is Added to Special Education”.

11. Attendance Web Student\Office\Attendance\ Attendance by Student & Attendance by Date (renamed Attendance Entry) The following updates have been made to Attendance Entry and Attendance by Student screens to increase ease of data entry. 1.The Attendance by Date button renamed to Attendance Entry. 2.The Add Button on the attendance by date, now Attendance Entry screen, changed to Enter Attendance. 3.Attendance Entry screen now loads in same window as browse rather than a popup window. 4.The Student EEL now picks closest student when enter pressed. 5.Alt+S now does the same thing as clicking Save and Add Another. This button is now a ‘Hot Key’. 6.Added icon next to student name to allow access to student information.

12. Attendance By Date (Renamed Attendance Entry) Web Student\Office\Attendance\Attendance Entry

13. Attendance Entry Web Student\Office\Attendance\Attendance Entry

14. Attendance Entry

16. The light blue highlight designates attendance comments exist.

17. Attendance – Hall Pass Web Student\Office\Attendance\Attendance Entry

18. Grades Tab – Class Information Web Student\ST\Student Profile\Grades Tab

19. Grades Tab – Information

20. Grades Tab – Class Information Choosing the Option ‘View Gradebook’ displays the teacher’s current gradebook in a non-editable form.

21. Class Information Also Found in Scheduling - Current The Class Profile screen may also be launched using the hyperlink on the course code in the Scheduling-Current Tab in Student Profile.

22. Class Information Security Security is given in Web Student Management Office\Class Information NOTE: The January release did not automatically give users security to Class Information.

23. Discipline By Student Web Student\Office\Discipline\Discipline by Student

24. Staff - Staff Website Hyperlink in Family Access Web Student\Staff\Staff Profile Select the Staff Name, then Edit.

25. Staff - Staff Website Hyperlink in Family Access Families/Family Access/Product Setup/Config/District Display Settings

26. Print Envelopes Student General Profile Web Student\Student\Student Profile\General Tab

27. Print Envelopes Student Family Tab Web Student\Student\Student Profile\Family Tab

28. Entry/Withdrawal Change History Utility Web Student\ST\PS\Utilities\Student Change History

29. Quick Print for WA HS Transcript Web Student\Students\Profile\Transcript Tab

30. Choose up to Two Guardians Print on the WA Transcript Web Student\Students\Profile\Family Tab

32. Teacher Access Post Daily Attendance Because today is Tuesday, when selecting this option, only classes meeting on Tuesdays appear.

33. Secondary Gradebook Missing Assignments Report This is the teacher’s Missing Assignment Template.

34. Secondary Gradebook Post Grades Option Configuration WS\EA\Gradebook\Secondary Gradebook\Product Setup\Configuration\Posting District Setup (Note: this a DISTRICT Wide) When selecting ‘Allow Teachers to Manually Post…’ teachers will have the ability to post grades for specific students. For example: The last day to post is Wednesday. A teacher posts all grades on Monday. A student finishes some work and the teacher wants to post a new grade him/her. This option would allow the teacher to post for only this student.

35. Secondary Gradebook Post Grades Option Configuration WS\EA\Gradebook\Secondary Gradebook\Product Setup\Configuration\Posting District Setup When choosing ‘Allow Teachers to Manually Post….’, the district may choose posting for all Grading Periods or posting for OPEN Grading Periods.

36. Secondary Gradebook Post Grades Option *** NOTE *** WS\EA\Gradebook\Secondary Gradebook\PS\CF\Posting District Setup If your district is set to ‘Automatically Post Gradebook Grades to the Report Card for Open Grading Periods’, only the EXCLUDED Class Sections will be available for manual posting grades.

37. Secondary Gradebook Post Grades Option EA+\My Gradebook\Posting\Post Grades (secondary gradebook only) This new option appears. Select all flags all grades and comments to post. Unselect all removes the flags.

38. Secondary Gradebook Post Grades Option EA+\My Gradebook\Posting\Post Grades (secondary gradebook only) The Select All adds and removes the flag too. This is an on/off toggle. S1 is the Semester 1 column and C1 is the comment column.

39. Secondary Gradebook Post Grades Option EA+\My Gradebook\Posting\Post Grades (secondary gradebook only) To post for an Individual Student, teachers check the grading period and/or the comment they want posted.

40. Secondary Gradebook Post Grades Option EA+\My Gradebook\Posting\Post Grades (secondary gradebook only) If teachers do not select grades or comments, when saving, a message warns them they are not posting anything.

42. Grading Configuration Options Grading Configuration options have recently been updated to allow more flexibility in viewing grades and running reports

43. Grading Configuration Options

44. Grade tab display with Grading Configuration option unchecked Grading Configuration Options These X’s are “bucket blockers”

45. Grading Configuration Options Grade tab display with Grading Configuration options now checked The Gradebook Grades display in bold

47. New report that can pull grades straight from teacher Gradebooks Grading and Attendance Analysis Report

48. From the report template screen, click “Add” to create your own template. Grading and Attendance Analysis Report Checking this box will send the data to Excel instead of creating a report

49. The Grades Buckets To Use area lets you get very specific about what data to pull Grading and Attendance Analysis Report

50. Attendance and Grade Point options are at the bottom of the screen Grading and Attendance Analysis Report

51. The report will print a section for each student and their current Gradebook grades Grading and Attendance Analysis Report

52. The Export to Excel option give you a spreadsheet with one row per student Grading and Attendance Analysis Report

54. Course Master must have the correct State Course Codes End of Course Exams

55. For Transfer Students, edit the Grade History records to add the State Course code for the Transfer Math classes, where appropriate End of Course Exams

56. The Grade History Report will help identify Transfer Students to modify End of Course Exams

57. The Grade History Report will help identify Transfer Students to modify End of Course Exams

59. Resources Northeast Regional Data Center Go to http://www.esd101.net/nerdchttp://www.esd101.net/nerdc Click on Student Records Resources at the right side of the screen to access Student Records information –Training Materials This presentation and the recording of it will be posted upon completion of the VTC. –Calendar

60. Feedback VTC topics you’d like to see covered? Training needs? Email suggestions to stucoord@esd101.netstucoord@esd101.net

61. Thank You! Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net