1. Drug Treatment Monitoring HELYGEN WEB BASED DRUG USER TREATMENT MONITORING Paloma Systems Limited 2 Frederick Terrace, Frederick Place, Brighton, BN1 1AX Tele: 01273 778688 Fax: 01273 323927 Email: sales@paloma.co.uksales@paloma.co.uk START CLICK ON START TO REVIEW THE PALBASE PRESENTATION If you have any questions or would like to arrange an on-line or on-site demonstration of helygen please contact Paloma

2. Drug Treatment Monitoring Welcome to the Helygen Presentation This presentation is designed to let you follow it sequentially through from beginning to end, or to select only those categories of interest. Click on the Next Slide icon to continue… Previous Slide Next Slide

3. Drug Treatment Monitoring Paloma Systems Ltd © CONTENTS Home Page Search Options Agency Record Client Record Treatment Episode Session Records Reports Data Verification Previous Slide Next Slide Information Paloma Systems Ltd System Requirements Support Training HELYGEN Overview Access to Data User Permissions

4. Drug Treatment Monitoring Paloma Systems Ltd © Moving through the Presentation: Click on the Home icon to return to the Contents Page To move back one slide click on the Previous slide arrow To move forward one slide click on the next slide arrow Click on the arrow to link to a relevant screenshot Click with the right mouse button to display the context menu To Exit the Presentation: Press Esc on the keyboard at any time OR Click on the End Show button NOTE: Buttons in the table above are not active – practice using the Next and Previous buttons at the bottom of this screen Next Slide Previous Slide END SHOW Previous Slide Next Slide Information (Navigation Tips) Link to Screenshot

5. Drug Treatment Monitoring Paloma Systems Ltd © Paloma Systems Limited - Helygen Helygen is a web-based software programme that has been developed in conjunction with Helygen in Wales, to monitor and co-ordinate the enabling of drug users and those affected by drug use, and to supply relevant statistics to the Welsh Assembly on a quarterly basis Products are kept up to date ensuring that your software never becomes obsolete Comprehensive Annual Support ensures technical, developmental and user support undertaken by highly qualified, professional, and friendly staff For more information on Helygen and other applications developed by Paloma Systems Ltd please take a look at our website www.paloma.co.uk www.paloma.co.uk Previous Slide Next Slide

6. Drug Treatment Monitoring Paloma Systems Ltd © System/Software Requirements Helygen is accessed from any computer with access to the Internet Helygen is supported for use with the browser software – Internet Explorer, Mozilla Firefox, Opera, etc… Access to Acrobat Reader will enable the reporting functions (This is a free software which can be downloaded from the Internet) Previous Slide Next Slide

7. Drug Treatment Monitoring Paloma Systems Ltd © Support Periodic upgrades are made throughout the year Telephone support is available during normal office hours through an annual support agreement On-site technical installation support available on request Previous Slide Next Slide

8. Drug Treatment Monitoring Paloma Systems Ltd © Training Delivered by Paloma professional trainers Training Options: – –1-1 on-line distance training – –Group Training – –1 or 2 day – Champion/Train the Trainer – –On-site (Agency) or at Paloma training facility Training resources supplied – –User Manuals – –Electronic Help Files – –Remote connectivity On-going User support Previous Slide Next Slide

9. Drug Treatment Monitoring Paloma Systems Ltd © HELYGEN OVERVIEW Previous Slide Next Slide Link to Screenshot Unique User Log-in with Security Time Out Home Page quick links to Recent Incidents Duplicate checking facility to ensure that clients are not entered twice Records basic client information and related Treatment Episode records Agency and contact records to support referrals Drug profiles and Drug use Treatment profile, including prescribed detox and substitutes Health profile Data Verification of User input (warnings and exceptions for HSW Dataset reporting) Reports produced in pdf (read only) format

10. Drug Treatment Monitoring Paloma Systems Ltd © Helygen Overview (Cont’d…) Navigation Toolbar Welcome Page Or Latest News Client listing with link to open record Previous Slide Next Slide User Details Security Time Out System generated unique Client ID Information pages with links

11. Drug Treatment Monitoring Paloma Systems Ltd © Access to Data Site is hosted to International standards using https protocols User Names and Passwords are used to secure access to the data User role to determine rights/permission of access to data. Previous Slide Next Slide

12. Drug Treatment Monitoring Paloma Systems Ltd © USER PERMISSIONS Each user licence is issued with a user role Roles have permissions that decide on the level of access to the data. For example: An Administrator role has access to all data, reports and management of the Admin functions A User role has access to client records restricted by Agency, with no access to Admin functions Previous Slide Next Slide User Role User/helygen.user Admin/millsj Admin Role

13. Drug Treatment Monitoring Paloma Systems Ltd © Home Page Data is accessed using the navigation toolbar (client / episode search) or via the underlined links on existing displayed records. Select the History option on the Toolbar to access latest records by logged-in user Previous Slide Next Slide Link to open existing record Main Menu Toolbar

14. Drug Treatment Monitoring Paloma Systems Ltd © Search Options Search engines for the records are available from the navigation toolbar. Use of the wildcard (%) will minimise duplication of data. For example: Search by Surname field of Jo* will find records where the surname matches as a minimum the first two letters. i.e. Johnson, Jones ….. Select the individual column headings to put the data in a sort order. Previous Slide Next Slide Wild card searching to reduce duplication of records

15. Drug Treatment Monitoring Paloma Systems Ltd © Agency Records Search options for locating Agencies by name, category or contact. Individual contact records – to allocate named workers to clients Previous Slide Next Slide Add new Agency record Individual Contact details

16. Drug Treatment Monitoring Paloma Systems Ltd © Client Record Access to different sections of the client record are available from the Client Data list. Section data can be input, edited and saved. Select the Episode option to access the Data List for the Treatment Episode records Previous Slide Next Slide Client data list Record Created and Modified by……. No. of days since registration Unique searchable Record ID Link to existing episode Create New Episode

17. Drug Treatment Monitoring Paloma Systems Ltd © Contact Points Record address and contact details for the client Previous Slide Next Slide Click Edit to open the record

18. Drug Treatment Monitoring Paloma Systems Ltd © Treatment Episode Create multiple Treatment Episode records to monitor and track clients through a Treatment programme. Previous Slide Next Slide View an Existing EpisodeCreate multiple Episode Records

19. Drug Treatment Monitoring Paloma Systems Ltd © Episode Record Enter details to monitor and track a client through a Treatment Programme. Options available to record Drug usage, Treatment, Prescribed medication, Referrals for additional support, personal Health profile and Dependents. User Verification of data input. Previous Slide Next Slide Link to main Client record Episode Data List options

20. Drug Treatment Monitoring Paloma Systems Ltd © Episode Data – Drug Profile Previous Slide Next Slide Multiple records

21. Drug Treatment Monitoring Paloma Systems Ltd © Episode Data –Drug/Alcohol Use Previous Slide Next Slide Multiple records Data transferred automatically to Drug Profile record

22. Drug Treatment Monitoring Paloma Systems Ltd © Treatment Profile Record details of past and current treatment and previous providers. Enter Hepatitis B Treatment vaccination details. Previous Slide Next Slide

23. Drug Treatment Monitoring Paloma Systems Ltd © Prescribing Multiple records for Prescribed Detox and Substitutes Previous Slide Next Slide Multiple records

24. Drug Treatment Monitoring Paloma Systems Ltd © Referrals Record multiple referral records for supporting Agencies involved in the client care Previous Slide Next Slide

25. Drug Treatment Monitoring Paloma Systems Ltd © Health Profile Previous Slide Next Slide Record GP details and known Health Issues GP records are created as Agency records and selected from a drop down list to reduce data input

26. Drug Treatment Monitoring Paloma Systems Ltd © Dependents Previous Slide Next Slide Record multiple dependent records to enable monitoring of children and vulnerable adults Multiple records Summary count

27. Drug Treatment Monitoring Paloma Systems Ltd © Session Workshops Manage Single or Multiple Workshop sessions. Previous Slide Next Slide View an Existing Session Add New Workshop Search by Workshop Type

28. Drug Treatment Monitoring Paloma Systems Ltd © Session Recording Manage Single or Multiple Workshop sessions, attendance and time spent. Previous Slide Next Slide Multiple Session recording Monitor Attendance Cumulative Totals

29. Drug Treatment Monitoring Paloma Systems Ltd © Data Verification Previous Slide Next Slide User verification option (episode record) to review missing data entry in the Client and Episode records detailing exceptions affecting HSW data exports and warnings for general reporting purposes Exceptions and warnings

30. Drug Treatment Monitoring Paloma Systems Ltd © Reports Previous Slide Next Slide Produce reports in pdf (read only) format by specific date range and / or selected criteria

31. Drug Treatment Monitoring Paloma Systems Ltd © Report Example Previous Slide Next Slide Clients Matrix – statistical comparison

32. Drug Treatment Monitoring Paloma Systems Ltd © Data Export Previous Slide Next Slide Export data in.csv format for HSW Dataset export purposes Exceptions Links to records to clear exceptions prior to final submission Test run submission

33. Drug Treatment Monitoring Paloma Systems Ltd © Thank you for taking the time to review Helygen NEXT STEP OPTIONS Arrange an on-line demonstration over the Internet Arrange an on-site visit to discuss your needs with a demonstration to your interested parties Arrange access to our live demonstration data Contact Helena Ellis Email: sales@paloma.co.uksales@paloma.co.uk Tel: 01273 778688 Fax: 01273 323927 END SHOW Previous Slide