1. Lesson 3: Creating a Memorandum and a Press Release

2. 2 Learning Objectives After studying this lesson, you will be able to:  Use Word’s default tabs  Insert dates, symbols, and page breaks  Work with proofreading tools and the thesaurus  Work with character formatting features  Edit PDF files in Word

3. Typing a Memorandum 3 Attachments, notations Body Introduction

4. Typing a Memorandum Inserting and Formatting the Date  Insert > Text > Insert Date and Time  [Alt]+[Shift]+[D] to insert the date  Can set to update automatically Inserting Symbols  Insert > Symbols > Symbol  Recently used symbols  Open the Symbol dialog box 4

5. Working with Page Breaks Automatic page breaks  When the insertion point reaches the bottom of a page Manual page break  Page Layout > Page Setup > Breaks > Page  [Ctrl]+[Enter] Remove a manual (forced page break)  Use Show/Hide to find the break  Delete it 5

6. Working w/ Proofreading Tools Using the Spelling checker  Word suggests replacements  Can ignore once or in all instances  Add a word to the dictionary Word’s Dictionaries Grammar Checker Thesaurus 6

7. Working with Word’s Dictionaries Dictionary options Adding/Deleting words in a Custom Dictionary 7 Display words in the chosen dictionary Add to the dictionary Delete from the dictionary

8. Using the Grammar Checker Checks grammar as you type The Spelling and Grammar task panes 8

9. Using Thesaurus to Find a Synonym Review > Proofing > Thesaurus [Shift]+[F7] 9 When you right-click a word and choose Thesaurus, the word appears here Hear the word pronounced aloud Definition of the search term Download a dictionary

10. Formatting Text Keyboard  [Ctrl]+[B] for bold  [Ctrl]+[I] for italics  [Ctrl]+[U] for underline Ribbon 10 Clear All Formatting

11. Formatting Text Live Preview  Show what a formatting change looks like before applying it Format Painter  Home > Clipboard > Format Painter  [Ctrl]+[Shift]+[C] to copy a format  [Ctrl]+[Shift]+[V] to paste a format 11

12. Using Find and Replace Home > Editing > Find / [Ctrl]+[F] Home > Editing > Replace / [Ctrl]+[H] Searching with the Navigation Pane 12 Results highlighted in the document Display search options Found items

13. Using Find and Replace Find and Replace Dialog Box Replace feature 13

14. Navigating in Documents Bookmark selected text or objects Hyperlinks  To other files  To web pages  To areas in the current document  To email addresses 14 Jump to the selected bookmark location

15. Opening/Editing/Saving a PDF File Save as a Word or PDF file  Choose PDF (*.pdf) from the Save as Type list  If desired, choose optimization and publishing options  Save the read-only file with a different name 15

16. Lesson 3: Creating a Memorandum and a Press Release