1. Training Seminar for Principals of Schools Implementing the 2015-2016 Title I Schoolwide Program Summer 2015 1

2. Welcome and Introductions 2 Dr. Magaly C. Abrahante Assistant Superintendent Division of Early Childhood, Exceptional Student Education, and Title I Programs

3. Title I Schoolwide Guidelines and Program Procedures 3 Mr. Edgardo L. Reyes Administrative Director Title I Administration and Federal/State Fiscal Operations

4. Title I Schoolwide Guidelines and Program Procedures Training Modules  Title I Program Guidance  Parent and Family Involvement  Fiscal Responsibilities  Property Management  School-Level Compliance and Accountability  Audits 4

5. Title I Program Guidance Program Overview and Goals Title I – Improving the Academic Achievement of the Disadvantaged  Provides Local Educational Agencies (LEA) with resources that help children gain a high-quality education and the skills to master the Florida Standards  Provides additional resources to schools with economically disadvantaged students  These resources provide additional teachers, professional development, extra time for teaching, parental involvement activities, and other activities designed to raise student achievement Two Models are used in Title I Schools to provide services:  Schoolwide reform models provide all students with access to services  Targeted assistance models provide services to select students in Title I schools 5

6. Title I Program Guidance (Contd.) No Child Left Behind Act of 2001 (NCLB)  Section 1114 Schoolwide Program  Section 1115 Targeted Assistance Schools  Section 1116 Assessment and School Improvement  Section 1117 Assistance for School Support and Improvement  Section 1118 Parental Involvement  Section 1119 Qualification for Teachers and Paraprofessionals Consultation and Complaint Procedures  Parent Advisory Councils  Complaint Procedures 6

7. Title I Administration NameTitleEmail AddressTelephone Number Mr. Edgardo Reyes Administrative Director, Title I Administration, and Federal/State Fiscal Operations ELReyes@dadeschools.net (305) 995-7681 7

8. Parent and Family Involvement 8 Ms. Bernadette Montgomery District Director Title I Administration

9. Parent and Family Involvement Section 1118 Parental Involvement In General - School districts may receive funds under Section 1118 - Parental Involvement, if the School district:  Implements programs, activities and procedures for the involvement of parents  Develops a written Parental Involvement Policy jointly with, agree on, and distribute to parents, which establishes expectation for parental involvement 9

10. Parent and Family Involvement (Contd.) The Written Policy Shall Describe how the District will:  Involve parents in the joint development of the plan  Provide the coordination, technical assistance, and other support necessary to assist schools  Build the schools’ and parents’ capacity for strong parental involvement  Coordinate and integrate parental involvement strategies with Parental involvement strategies under other programs  Conduct an annual evaluation of the schools served with the involvement of parents  Involve parents in the activities of the schools served 10

11. Parent and Family Involvement (Contd.) Reservations In General – Each school district shall reserve a minimum of 1% of its allocation for parental involvement Parental Input – Parents of children receiving services under section 1118, shall be involved in the decisions regarding how the funds are allocated Distribution of Funds – Not less than 95% of the funds reserved for parental involvement shall be distributed to schools for parental involvement activities 11

12. Parent and Family Involvement ( Contd. ) School Parental Involvement Policy  General Guidelines  Special Rule  Amendment Policy Requirements  Convene an annual meeting  Offer a flexible number of meetings  Involve parents in an organized, ongoing, and timely way  Provide timely information to parents  Description and explanation of the curriculum used at the school  Information on the forms of academic assessment used to measure student progress  Information regarding the proficiency levels students are expected to meet 12

13. Parent and Family Involvement (Contd.) Shared Responsibilities for High Student Academic Achievement School-Parent Compact  Develop jointly with parents of all children served  Outline how parents, the entire school staff and students will share responsibility for improved student academic achievement  Describe how the school and parents will build and develop a partnership to help students achieve the State’s high standards  Describe the school’s responsibility to provide high-quality curriculum and instruction Build Capacity for Involvement  Schedule regular meetings with parents to formulate suggestions and participation in the decision making about the education of their children  Provide information regarding the professional qualifications of the teachers and the students’ level of achievement on the State Academic Assessments 13

14. Parent and Family Involvement ( Contd. ) Title I Annual Meeting  A Major Requirement of the NCLB Act Planning and Hosting Title I Annual Meeting  Utilize the Florida Department of Education Title I Annual Meeting Materials  Invite Parents/Guardians of all students enrolled at the school  Maintain records of the meeting on file for a minimum of five years  Inform parents of other opportunities to provide input  Review the District’s Parental Involvement Plan and the School’s Parental Involvement Plan  Facilitate parents’ opportunities to provide input about all aspects of the operation of the school 14

15. Parent Advisory Council (PAC)  The PACs are made up of parent representatives elected by each Title I School  Encourage staff and parent participation Roles and Responsibilities of Parent Representatives  Attend all Title I Regional Center PAC Meetings  Attend all Title I District Advisory Council (DAC) Meetings  Serve on DAC and PAC Committees  Assist in planning workshops and professional development activities for DAC/PAC members and other parents  Attend and participate in Title I activities  If elected as an officer, attend DAC Executive Board Meetings Parent and Family Involvement ( Contd. ) 15

16. Parent and Family Involvement (Contd.) District Advisory Council (DAC)  The DAC is made up of elected representatives from each Region Center Parent Advisory Council (PAC)  Encourage staff and parent participation Requirements for Implementation  Officers are elected from among school PAC Representatives  Community Involvement Specialist should attend all DAC Meetings  DAC attendance records are maintained by Title I Administration  Each DAC Meeting is concluded with the presentation of attendance awards to schools with the largest number of participants  PAC/DAC representatives attend local, state and national conferences, workshops and seminars  Review SIP, District Applications and participate in parent and community engagement activities 16

17. Parents’ Reception Area and School-Site Parent Resource Centers (PRC)  Program Description  Requirements for Implementation  Recommended Documents and Materials  Locations Parent and Family Involvement ( Contd. ) 17

18. Program Description  Designed to help parents become more involved in their children's education Requirements for Implementation  The Parental Involvement Program must be staffed by at least one half- day CIS CIS Job Description  Job Code: 4005 and 4039 CIS Responsibilities  Please refer to Job Description Community Involvement Specialist (CIS) 18

19. Challenging Higher Education for Students in our Schools (CHESS) Program Description  The mission of the Title I CHESS Program is to create well-rounded, lifelong learners Program Design  The Title I CHESS Program is designed for students in schools implementing the Title I Program Program Structured Services Program Special Features 19

20. Title I Administration Parent and Family Involvement Contact NameTitleEmail AddressTelephone Number Ms. Bernadette Montgomery District Director, Community Services bmontgomery@dadeschools.net (305) 995-3075 20

21. Title I Fiscal Responsibilities 21 Ms. Ana M. Rodriguez Executive Director Title I Administration

22. Title I Schoolwide Budget  Title I funds are used to Supplement the School's Academic Offerings Staffing Related Expenditures  Every year Title I opens new program numbers and simultaneously closes the previous year's numbers. Position structures are automatically updated and will appear in the Position Control List under the new program number  2015-2016 Schoolwide Program Number: 39150000  Final payroll for personnel to be charged to the 2015-2016 Title I Schoolwide Program will be from June 3, 2016 through June 16, 2016 Title I Fiscal Responsibilities 22

23. Non-Salary Related Expenditures  Title I funds are used to supplement the school's academic offerings  All shopping carts for non-salary items, which originate at the school level must be prepared and submitted in accordance with the following:  Invoices are mathematically correct and reconciled  Purchases are charged to the proper funding structure  All equipment is properly labeled as Title I property  Contracts follow guidelines outlined in Title I Handbook for professional services  Purchases must follow guidelines established by Procurement Management and School Board Policy  Credit Card (P-Card) Transactions backup documentation: List of material purchased and justification, Purchase Authorization Form, FM-5707, Credit card statement, Monthly Reconciliation Work Sheet, FM-5828, and Copy of the vendor invoice Title I Fiscal Responsibilities (Contd.) 23

24. Non-Salary Related Expenditures (Contd.)  All shopping carts and P-Card Transactions under Program 39150000, for commitment items 551000 through 569200 must be entered by Friday, February 12, 2016 no later than 4:30 p.m. No shopping carts for these objects will be honored after this deadline, including S & D and credit card orders Parental Involvement Related Expenditures  Funding must be allocated to fund parental involvement activities  Parental Involvement funding can be checked on the Grants Availability Report for the school  Copies of documentation demonstrating use of parental involvement funding are to be maintained for audit purposes Title I Fiscal Responsibilities ( Contd. ) 24

25. Review of Property Inventory Records Matching Title I Program Numbers and Dates  Schools must identify any Capitalized ($1,000 and over) and Non-Capitalized (under $1,000) property purchased with Title I funds  Inventory of both Capitalized and Non-Capitalized property purchased with Title I funds must be maintained at the school for a minimum of five years Property Procedures Documentation (Refer to 2015-2016 Title I Handbook)  Disposal of Title I Property - Title I Administration Property Disposal Form (FM-6587) and Outgoing Controlled Equipment Form (FM-1670) Green Form (Not available online)  Off-campus Use of Title I Property - Approval of Off-Site Use of School Board Property (FM-2380)  Transferring of Title I Property - Outgoing Controlled Equipment Form (FM-1670) Green Form (Not available online)  Vandalism of Title I Property - Plant Security Report (FM-0366) Property Management 25

26. Important Title I Deadlines for the 2015-2016 School Year Friday, February 12, 2016  All shopping carts and P-Card Transactions Friday, May 13, 2016  All In-County and Out-of-County Travel  All Shopping Carts and Funds Reservations for Field Trips Friday, May 27, 2016  School locations with negative balance(s) in the structures for textbooks, hourly, overtime, substitute, and stipends must take appropriate action(s) (transfer of funds within program) in order to avoid a possible audit finding 26

27. Important Title I Deadlines for the 2015-2016 School Year (Contd.) Thursday, June 9, 2016  All Open Purchase Orders (PO’s) are to be closed by completing the online receipt of the goods or services, and invoices bearing “Receipt of Goods” stamp sent to the Accounts Payable Department Thursday, June 9, 2016  All hourly personnel paid with Title I funds will be able to work in 2015- 2016 through this date  Final hourly payroll and any pending payroll correction must be entered Friday, June 17, 2016  All Budget Transfers requests must be submitted to the Financial Business Operations Region Director for approval 27

28. Title I Administration Finance Unit Contact NameTitleEmail AddressTelephone Number Ms. Ana M. RodriguezExecutive Director, Title I 243777@dadeschools.net (305) 995-1525 28

29. Title I School-Level Compliance and Accountability 29 Mr. Pedro Arteaga Executive Director Title I Administration

30. Title I School-Level Compliance and Accountability Collaboration Site https://collaborationportal.dadeschools.net/departments/9102/default.aspx 30

31. School-Level Compliance Reference Document 31

32. 32 Curriculum and Instruction

33. Budget & Expenditures 33

34. Property 34

35. Professional Development 35

36. Educational Excellence School Advisory Committee (EESAC) 36

37. Parental Involvement 37

38. Community Involvement Specialists (CIS) 38

39. Title I Administration School-Level Compliance and Accountability Contact NameTitleEmail AddressTelephone Number Mr. Pedro Arteaga Executive Director, Title I parteaga@dadeschools.net (305) 995-1714 39

40. Title I Program – Schoolsite Audits 40 Maria T. (Maite) Gonzalez, Assistant Chief Auditor - School Audits Office of Management and Compliance Audits

41.  Title I Program expenditures and procedures audited as a component of the annual school audit  While school audits are conducted annually at all schools, Title I Program audits are conducted at selected schools  Audit period – most recently closed fiscal year; however, auditor may also review current-year transactions 41 Title I Program – Audit Process

42.  Title I Administration Handbook http://ehandbooks.dadeschools.net/policies/135.pdf  Manual of Property Control Procedures http://ehandbooks.dadeschools.net/policies/133.pdf  Purchasing Credit Card Program Policies & Procedures Manual http://ehandbooks.dadeschools.net/policies/72.pdf 42 Related Manual and Guidelines

43.  Payroll Processing Procedures Manual http://ehandbooks.dadeschools.net/policies/64.pdf  School Board Bylaws & Policies- Program 2111 (Parental Involvement-A Home-School-District Partnership) http://www.neola.com/miamidade-fl/ 43 Related Manual and Guidelines (contd.)

44.  Title I Budget Allocation  Payroll-Related Expenditures  Non-Payroll Related Expenditures  Title I Property  Parental and Community Involvement 44 Title I Program Areas Subject to Audit

45.  Expenditures exceeding budgeted amounts  Significant remaining account balances at year-end  Transfers not made as needed or incorrect 45 Potential Findings - Budget

46.  Hourly salary expenditures exceeding budgeted amounts  School unable to provide documentation to support work performed related to Title I funded activities  Salary expenditures not directly associated with the program  Substitutes charged to Title I to cover Title I and non-Title I teachers reported out on personal, sick or leave without pay 46 Potential Findings - Payroll

47.  Expenditure-related documentation not available or incomplete  Questionable purchases under Title I Program guidelines  Inappropriate purchases made with P-Card  Contract guidelines and proper approval for professional services not followed  Vendor refunds for overpayments associated with field trip expenditures paid with Title I program funds not returned to the District 47 Potential Findings – Non-Payroll

48.  Title I equipment not identified with Title I labels  Equipment purchased with Title I funds used for administrative purposes  Equipment disposed of without prior written approval from the Title I Administration Office 48 Potential Findings – Property

49.  Community Involvement Specialist (CIS) records incomplete, missing, significantly disorganized or with many errors/omissions  CIS duties questionable or not related to Title I job responsibilities/program  Parent Resource Center not maintained or unavailable to parents  Contact Title I Administration Office- Mr. Ramon Sanchez at (305) 273-8230 regarding CIS training 49 Potential Findings – Parental & Community Involvement

50.  Discuss related manuals and procedures with school site staff regarding the use of Title I funds  Oversee payroll to ensure that assignments of Title I personnel are appropriate  Ensure that responsible staff maintains complete files with documentation of expenditures charged to Title I accounts 50 Schoolsite Monitoring Strategies

51.  Monitor Title I Program accounts periodically and make adjustments as needed and as allowed  Ensure that equipment purchased with Title I funds is properly controlled and identified; and ensure that proper approvals are received before its disposal and filed with Title I documentation  Meet periodically with CIS to ensure that parental involvement activities are being properly conducted and documented 51 Schoolsite Monitoring Strategies (contd.)

52. Office of Management & Compliance Audits NameTitleEmail AddressTelephone Number Ms. Maria T. (Maite) Gonzalez Assistant Chief Auditor- School Audits MTGonzalez@dadeschools.net (305) 995-1318 52

53. 53

54. Title I Administration  Faithful adherence to federal, state and local policies and procedures regarding the Title I Program is expected of all schools that receive Title I funding  Title I Administration should be contacted whenever guidance and/or direction is needed regarding the Title I Program  General Title I questions should be referred to (305) 995-1253  Best wishes for a successful 2015-2016 school year 54